Real Estate Executive Virtual Assistant - Sydney, Australia - Remote Staff

Remote Staff Sydney, Australia

5 days ago

Part time

Description

JO 13692 | Real Estate Executive Virtual Assistant

Status: Part-Time (20 hrs./week)
Schedule: 6:00 AM to 10:00 AM Philippine Standard Time (Mon-Fri)

Why choose Remote Staff?

100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
15+ years in the remote work industry. We've helped more than 8K Filipinos establish virtual careers with international clients since 2007.
Competitive and negotiable compensation (depending on skill level & experience)
100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Job Overview:
Seeking a dedicated and experienced Real Estate Virtual Assistant to join our team. The client is looking for a candidate who can adapt to fast-paced work with luxury clients to evolve their experience and expertise within the real estate industry. As a Real Estate Executive Virtual Assistant, you will work closely with the team leader to provide essential administrative, marketing, and client communication support.

Responsibilities:
Administrative Tasks:

Email Management
Manage the agent's inbox and calendar efficiently
Calendar Management
Create and manage tasks for the real estate agent
Data Entry
Maintain the agent's CRM (Customer Relationship Management) system
Enter listings into MLS (Multiple listing services directory)
Prepare seller disclosure packets prior to on market date
Order and scheduling of listing photo/vid shoot
To undergo training for transaction coordinating for seller and buyer sides Participate in weekly meeting recap

Client Communication:

Complete assigned client touch points (emails, mailers, comments on social posts)
Prospect the agent's client database via phone texts, or emails
Create Comparative Market Analysis (CMAs) for past clients for annual financial review
Create and edit email templates via messaging platforms
Coordinate with third-party service providers such as pest and home inspectors

Marketing & Social Media:

Create and curate content for social media
Write blog posts, newsletters, captions (assisted by AI)
Schedule and post content
Improve SEO and online visibility
Create both print and digital content using tools such as Canva
Perform basic editing of photo and video content
Design newsletters, brochures, flyers, postcards, and flipbooks
Manage newsletter recipient lists

Qualifications:

At least a Bachelor's degree
A minimum of 2 years of work experience
Experience supporting a busy executive
Prior experience in the real estate industry is highly desirable
Exceptional organizational skills and attention to detail
Proficiency in CRM systems and office software (e.g., Microsoft Office, Gsuite, Canva, Sendgrid, Mailchimp)
Curious, creative and dynamic
Strong communication and interpersonal skills
Ability to multitask in a fast-paced environment
Growth mindset and dedication to professional development
Collaborative and kind demeanor

Additional Information:

This position is fully remote.
We provide training and close management support.
The real estate team specializes in luxury properties in California.
The successful candidate will join a dynamic and collaborative team, working with luxury clients and properties in a rewarding real estate market.

If you are a dedicated, growth-oriented, and experienced professional with a passion for real estate, we would love to hear from you. Please submit your application, including your resume and a cover letter outlining your relevant experience and why you'd be a great fit for the team.

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations.

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