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    Executive Assistant - Brisbane City, Australia - Flexhive

    Flexhive
    Flexhive Brisbane City, Australia

    Found in: Talent AU C2 - 4 days ago

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    Description

    As an Executive Assistant, you'll play a crucial role in the seamless operation of our dynamic team, providing essential support to two directors and playing a pivotal part in the planning and execution of an upcoming event. This role demands a blend of organisational skills, attention to detail, and the ability to manage multiple priorities efficiently. If you thrive in fast-paced environments and are looking to make a significant impact through your support and coordination skills, this position offers a unique opportunity to showcase your talents and contribute to our success.

    Key Duties and Responsibilities:

    • Diary Management: Efficient co-ordination of multiple diaries, with careful consideration for international time zones.
    • Inbox Management: Maintain oversight of Outlook inboxes, ensuring timely responses and systematic organisation.
    • Travel Coordination: Manage detailed domestic and international travel arrangements, optimising schedules and logistics.
    • Teams Site Management: Oversee the organisation and upkeep of Teams sites, ensuring seamless collaboration and access to resources.
    • Event Coordination: Play a key role in the planning and execution of significant events, including workshops, showcases, and conferences.
    • Financial Administration: Handle credit card reconciliations and invoice processing with accuracy and promptness.
    • Project Support: Provide support with procurement, contract management, and the scheduling of interviews.
    • Specific Event Responsibilities: For our Annual Workshop and Impact Planning Day, tasks encompass venue co-ordination, AV setup, accommodation arrangements, attendance management, and on-the-ground support.

    Ideal Candidate:

    • Exceptional organisational skills with the ability to manage multiple tasks efficiently.
    • Strong communication skills, capable of co-ordinating with internal and external stakeholders.
    • Experience in administrative support roles, preferably within a science or engineering environment.
    • Proficiency in Microsoft Outlook and Teams, with a knack for technology and systems management.
    • Detail-oriented with a proactive approach to problem-solving and project management.

    This role offers a unique opportunity to contribute to groundbreaking projects at the intersection of science and responsible innovation. If you have a passion for organisation and the skills to support complex administrative tasks, we invite you to apply.

    Reference number: BBBH236549
    Profession:Administration & Office SupportPA, EA & Secretarial

    Administration & Office SupportOffice Management

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    Company: Hudson Australia
    Date posted: 8th Apr, 2024

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