Executive Assistant for a Pool Business in Australia - Brisbane City, Australia - Virtual Coworker INC.

Virtual Coworker INC. Brisbane City, Australia

17 hours ago

Part time

Description

Executive Assistant for a Pool Business in Australia (Home Based Part Time)

Brisbane, Australia | Posted on 04/09/2024

Hours Per Day Other - 5 to 7 hours per day
City Brisbane
Country Australia
Client Location Australia
Work Location Home Based - Philippines

Client Information

A pool business based in Brisbane is experiencing rapid growth, servicing approximately 80 pools per year.

Job Description

Administrative Support:

• Manage and organize schedules, appointments, and meetings for team members.

• Coordinate travel arrangements, accommodations, and itineraries.

• Handle email correspondence and filter priorities for timely responses.

• Assist in document preparation, editing, and formatting.

• Utilizing XERO for bookkeeping tasks.

• Reconciliation of expenses in Xero.

• Create and update daily 'to-do' lists for key team members.

Communication Management:

• Serve as a liaison between team members, clients, and external partners.

• Answer incoming calls when required and forward messages to appropriate staff – using 3CX virtual phone system.

• Outbound calls to confirm appointments and other necessary tasks as required.

• Facilitate communication through various channels, including email, chat, and virtual meetings.

• Maintain an organized system for tracking and responding to inquiries.

Task Coordination:

• Prioritize and manage tasks to ensure deadlines are met.

• Collaborate with team members to track project progress and deliverables.

• Assist in project coordination, including document management and file organization.

Research and Data Management:

• Conduct online research for relevant information, data, and market trends.

• Compile and organize data to support decision-making processes.

• Capture, create and update business systems and process flows.

Must Haves

• Proven experience as a Virtual Assistant or in a similar administrative role
• Excellent organizational and multitasking skills
• Strong written and verbal English communication skills
• High level of discretion and ability to handle sensitive information confidentially
• Self-motivation and ability to work independently with minimal supervision
• Availability during regular business hours and flexibility to accommodate different time zonesTechnical Proficiency:
• Proficiency in using virtual collaboration tools such as Google Workspace, Microsoft Office, and project management platforms, primarily 'Odoo'.
• Ability to adapt and learn new tools and technologies as needed.

Nice to Haves

• A bachelor's degree in business administration, communications, or a related field

Home Office Requirements

Please only apply for this role if you have the following home office requirements:· Perfectly working headset and webcam· Stable internet connection of at least 5 Mbps to 15 Mbps· Up to date computer system with a minimum of Windows 8 or Mac OS X· Quiet room with no distractions or background noises· A backup plan if the power goes out or if your internet connection becomes unstable during your shiftOnly applicants meeting the strict criteria above will be contacted.

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