Executive Assistant - Sydney, Australia - Canva

Description

Join the team redefining how the world experiences design.

Hey, g'day, mabuhay, kia ora, 你好, hallo, vítejte

Thanks for stopping by. We know job hunting can be a little time consuming and you're probably keen to find out what's on offer, so we'll get straight to the point.

Where and how you can work

Our flagship campus is in Sydney. We also have a campus in Melbourne and co-working spaces in Brisbane, Perth and Adelaide. But you have choice in where and how you work, we trust our Canvanauts to choose the balance that empowers them and their team to achieve their goals. For these roles we require the successful applicants to be based in Australia.

What you'd be doing in this role

As Canva scales change continues to be part of our DNA. But we like to think that's all part of the fun. So this will give you the flavour of the type of things you'll be working on when you start, but this will likely evolve.

We are currently hiring a number of Admin Business Partners. The roles are a mix of one on one and team support and will see you impacting some of our busiest senior leaders at Canva.

As an Admin Business Partner (ABP) to Canva's Leadership team, your role is to partner with our leaders to support their day-to-day administration and operations and ensure they're able to focus on key strategy and business complexities, and are ultimately set up for success. A great Admin Business Partner clears the way for a Lead and their team to be highly productive, organised and to navigate changing complexity at speed.

Reporting into Canva's Leadership Operations role, you'll work hand in hand to ensure that the administrative needs of the leaders are prioritised and supported. You will also have a cohort of ABPs to knowledge share, contribute to and support each other along the way. The successful candidate will be a key contributor to Canva's global mission to empower the whole world to design and do the most good possible.

At the moment, this role is focused on:

• Time management: You'll create clarity to chaos by ensuring our Leaders time is used effectively through strategic calendar management, coordinating meetings and tracking a large volume of action items and follow ups.You'll navigate complex and often changing priorities at speed – knowing where to prioritise, make decisions and how best to quickly collaborate with multiple team members across the globe.
• Meeting preparation : You'll prepare for meetings by coordinating and assisting in building any materials and research such as; prep decks, presentations, speaker notes and all at audiences ranging from direct teams, Canva wide employees and external events.
• Travel planning: You'll plan for travel by managing both logistical travel arrangements as well as trip itineraries, and all the details needed for both domestic and international travel.
• General administration: You'll help out with a wide range of tasks as they come up including expenses, documentation and any other ad hoc requests. As you grow in the role they'll be opportunities to lean in on other projects and initiatives, working with multiple groups around Canva.
• Team activities: You'll lean in to support the organisation of season openers, group wide off-sites, celebrations and gifts, ensuring everyone is empowered to do the best work of their life and having the best time doing it.
• Be a Real People Person: You'll build strong relationships with key stakeholders within the company, this will be critical to ensuring that there is the right two-way visibility between the team and the business.
• Own the day to day: You'll be making sure that the lead's time is spent in the most impactful areas by triaging meeting requests, owning the inbox and flow of requests and running meetings effectively.

You're probably a match if

• You have experience empowering a leader one on one or a group of leaders through strong administrative support and can demonstrate clear impact to their day to day capacity and focus.
• You have experience working in a tech company, supporting busy leaders in either Marketing, Product, Legal or Finance focused teams (ideal, but not essential).
• You're a team player with excellent communication skills and high emotional intelligence. You love building and maintaining relationships with key stakeholders around the business.
• You're a quick learner, and comfortable in a fast paced and ambiguous environment. You're always looking for new ways to make things more efficient and solving problems in scalable ways making sure things get done the smart way not the hard way.
• You're a great listener, seeking to understand what has been tried in the past and how we can continue to improve our ways of working.
• You've got great attention to detail, you're highly organised and are comfortable building out all sorts of communications - from written communications to Canva presentations.
• You are someone who can anticipate what's next or what's needed, and you've got a bias for action, constantly striving to get things done.
• You're happy to roll up your sleeves with any task, keeping the bigger picture in mind, with no task being too small if it makes the team around you more effective.

About the team

This role is part of our close-knit Admin Business Partnering team, which has grown significantly in the last few years. As we continue to embed this new speciality into our organisation you'll play a huge part of creating and refining our ways of working and showcasing the amazing work an Admin Business Partner is capable of, and the impact they have on our some of our busiest leaders.

You'll also be part of our wider People Group and Operations Partnering team here at Canva. Canva's Operations Partnering teams mission is to empower Canvanauts around the world to achieve Canva's mission, strategy & goals as effectively as possible.

We move fast here at Canva, and this role will certainly keep you on your toes. We are looking for someone super-efficient, who loves nothing more than to anticipate needs, get stuff done, and is able to suggest resolutions when identifying issues

What's in it for you?

Achieving our crazy big goals motivates us to work hard - and we do - but you'll experience lots of moments of magic, connectivity and fun woven throughout life at Canva, too. We also offer a range of benefits to set you up for every success in and outside of work.

Here's a taste of what's on offer:

• Equity packages - we want our success to be yours too
• Inclusive parental leave policy that supports all parents & carers
• An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more
• Flexible leave options that empower you to be a force for good, take time to recharge and supports you personally

Check out for more info.

Other stuff to know

We make hiring decisions based on your experience, skills and passion, as well as how you can enhance Canva and our culture. When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

We celebrate all types of skills and backgrounds at Canva so even if you don't feel like your skills quite match what's listed above - we still want to hear from you

Please note that interviews are conducted virtually.