- Possess experience in one or more of the following areas : secretariat support, workforce planning, business management and coordination, operational and administrative roles, delivery of board appointments or similar activities.
- Display a flexible approach with the ability to multitask under time pressures to meet deadlines.
- Ability to select the most appropriate written and oral communication approach , to deliver clear, concise, and easily understood information to diverse audiences.
- Demonstrate effective interpersonal and liaison skills with experience in building and maintaining stakeholder relationships to achieve successful outcomes.
- Adapt to change , display resilience and the ability to navigate uncertainty.
- Demonstrate effective organisational skills and a proven record of delivering results and communicating the reasons for decisions and recommendations to others.
- Collaborate within a team that values a culture of continuous improvement, integrity, respect, and a growth mindset.
- Drafting documentation for a broad range of audiences and purposes, including supporting the First Assistant Secretary, Secretary and providing advice to Ministers.
- Recognising, understanding and following through on issues and problems which could impact on designated tasks and identifying risks and uncertainties of processes.
- Collaborating across the division and with various departments to deliver enabling services and briefing material, support Parliamentary processes such as the Division's appearance at Senate Estimates and coordinate advice to the Senior Executive and Ministers.
- Engaging with GBEs, external service providers and various departments to conduct selection processes for significant appointments.
- Working closely with the division, Executive, and key stakeholders to progress tasks.
- Contributing to cultural initiatives for the division including coordination of quarterly divisional meeting.
- Contributing to communication activities including the divisional newsletter and FAS updates.
- Providing secretariat support for the division's Secretary level forums including managing the smooth and efficient running of meetings and progression of items for decision in consultation with stakeholders.
- Networking opportunities across the department and wider APS.
- Engagement with GBEs and insight into their operations
- Capability development opportunities focused on your individual career goals.
- Mentoring and access to the department's Professional Coaching Scheme.
- Flexible working arrangements where appropriate, including part time hours, home based work and job sharing.
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APS5, Multiple Positions - Canberra, Australia - The Department of Infrastructure and Regional Development
Description
APS5, Multiple Positions - Commonwealth Infrastructure Projects , Strategy and Support
APS Level 5
Title:
APS5, Multiple Positions - Commonwealth Infrastructure Projects
Classification(s):
APS Level 5
Employment Type:
Ongoing, Full Time/Part time
Salary:
$83,132 - $88,147 per annum plus 15.4% superannuation
Business Division:
Commonwealth Infra Projects
Branch / Section:
Strategy and Support,
Location:
Our preference is for candidates to be located in Canberra where possible. We want to recruit the best people to our Group, however the operational requirements of this role are location specific. While the successful candidate is unable to be engaged remotely on a permanent basis, in support of flexible work arrangements, there is the ability to discuss flexible home-based work arrangements where suitable.
Security Clearance:
Baseline Vetting
Job Reference No:
45052
Contact Officer:
Nathan Willson on or
Closing Date:
11.59pm AEST, Thursday 9 May 2024.
Our Department Values
Our values set the direction for what it means to work in our department. They inform the standard and expectations of behaviours, skills and capabilities and the attributes we currently have, will continually work to achieve and develop, and that we use to acknowledge and attract, retain and recruit into our department.
The department supports workplace diversity and values the contribution of people from diverse backgrounds. We encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, people with cultural and linguistic diversity, and LGBTIQ people. The department is committed to achieving gender equality and, in particular, supporting women's progression into senior leadership.
A little about us
The Commonwealth Infrastructure Projects Division, within the Infrastructure Group, is responsible for providing specialist policy, strategy and project governance advice, oversight and risk management of Commonwealth delivered, significant national infrastructure and transport projects and their associated entities including:
• High Speed Rail
• Western Sydney International (Nancy-Bird Walton) Airport
• Inland Rail (and other ARTC delivered projects)
• Intermodal facilities across Australia.
The work across the division is interesting, rewarding and at times fast-paced, giving staff opportunities to contribute their diverse skills, experiences and knowledge to transformational and high-profile projects. Staff also have the opportunity to be directly involved in Australian Government processes, including preparation for Senate Estimates or the selection and recommendation of significant appointments.
The opportunity we have available
The Commonwealth Infrastructure Projects Division has multiple opportunities available in the Strategy and Support Branch. The Strategy and Support Branch provides the division with a range of enabling services, it provides strategic communications, government messaging and events management, parliamentary and ministerial support, recruitment, Board appointments, and change and continuous improvement initiatives.
We are seeking to fill roles within our Communications, Culture and Corporate Support (CCCS) and the Secretariat and Appointments (S&A) teams. The CCCS team provides enabling services, cultural support, leads the workforce planning and communication functions for the division. The S&A team provides meeting coordination and support for the division's Secretary level forums and manages significant board and statutory appointments for the division.
A merit pool will also be established from this process and may be used to fill future anticipated positions across the division more broadly.
We are committed to being agile, adaptive and professional public servants. We value curious thinkers who have growth mindsets and who want to make meaningful contributions to the work of the division, and are keen for opportunities for ongoing development, supported by strong leaders.
Who are we looking for?
We are looking for individuals who are excited by the opportunity to work collaboratively across teams in a fast-paced and dynamic environment to deliver outcomes. You will:
As an APS5 in the Strategy and Support Branch, you will support a shared purpose and strategic direction, support internal and external relationships, apply and build personal capability and expertise and demonstrate public service professionalism and values at all times. Your duties may include but are not limited to:
What else can we offer?
The department is committed to supporting staff in their career and professional development. We offer staff access to a large catalogue of professional development courses and assistance for external study, mentoring and access to the department's Professional Coaching Scheme, and flexible working arrangements where appropriate.
This role offers:
