Jobs
>
Executive Assistant
>
Melbourne

    Executive Assistant - Melbourne, Australia - Gallagher

    Gallagher
    Gallagher Melbourne, Australia

    4 days ago

    Default job background
    Full time
    Description
    Overview
    Gallagher Bassett (GB) is Australia's largest Third Party Administrator (TPA).


    Our focus is refreshingly simple:
    we manage insurance claims on behalf of insurers, brokers, government bodies and self-insured corporations.

    Drawing on our global network and extensive local resources, Gallagher Bassett provides customised claim and risk mitigation solutions that improve our clients' outcomes.

    As pioneers in this fast growing sector, we continue to set the benchmark for quality, customer service and TPA systems across all insurance sectors.

    Gallagher Bassett has six offices in Australia located in the Northern Territory, Adelaide, Perth, Brisbane, Melbourne and Sydney, and employs over 1,600 staff.

    How you'll make an impact We are currently seeking an experienced Executive Assistant (EA) to provide tailored support to our Chief General Counsel (CGC).

    You will also support, where required, the People & Culture team and Heads of the Legal and Risk teams.

    You will provide high-level executive support dealing with highly confidential information, diary management, expense management, coordinating travel, event management, organising and providing support at management meetings as well as liaising with other key internal and external stakeholders.

    On a day-to-day basis, you will: Provide organisational and coordination support to the CGC and General Manager – People & Culture and as required to their direct reports along with managing key stakeholders and relationships Provide "complete" administrative support including responding to incoming emails, calls and enquiries from the business, and take actions when appropriate Manage complex diary and a high-volume email Inbox effectively to maximise time efficiency Coordinate and prepare for meetings, including the preparation of agendas and distribution of minutes Coordinate travel, for both domestic and international meetings, events and conferences Reconcile credit card expenses and personal expense reimbursements in a prompt and timely manner, ensuring that key dates are met for payment Preparation of presentations for internal and external speaking engagements, including keynote presentations if required Manage key stakeholders and relationships (both internal and external) of the CGC and General Manager – People & Culture Coordinate functions and events as and when required Manage filing and other records in a timely and effective manner Lead and/or participate in ad hoc project work as required About you We are interested in hearing from people who have: Demonstrated experience working as an EA supporting C suite leaders Intuition, innovation and forward thinking are critical skills for this role Attention to detail and high quality output Strong client service ethic with the willingness to go the 'extra mile', and have fun while doing so An organised, efficient and detail-orientated approach An analytical mindset to solving problems as well as being able to think on your feet Excellent interpersonal skills A proven understanding on how to prioritise work and understanding of how to balance competing requests, deadlines and requirements A responsive and thoughtful approach to internal and external requests Demonstrated integrity with developed teamwork and interpersonal skills Advanced Microsoft Office skills Working with us: GB values its employees and offers a friendly, comfortable working environment that facilitates a Work and Life Balance GB recognises that our benefits program holds a different value or meaning to each employee.

    At GB, there are a number of benefits available to our team to ensure we capture a wide range of products and services that we believe will positively impact our diverse workforce.


    Just a few of our benefits include:
    Discounted Insurance Dress for your day Novated Leasing Flexible & hybrid working
  • KordaMentha

    Executive Assistant

    2 days ago

    KordaMentha Melbourne, Australia

    Administration/Support/Service | Closing Date: 14/06/2024**1. Objectives and scope of the position**: · - To provide direct assistance to Partners/Consultants and Executive Directors with the daily management of word processing, travel arrangements diary management and general ad ...

  • Monash University

    Executive Assistant

    1 week ago

    Monash University Melbourne City Centre, Australia

    **The Opportunity** · The McKinnon Institute for Political Leaders has an exciting opportunity to join the team as an Executive Assistant. · The Executive Assistant is responsible for professional and administrative support to ensure that the Office of the Chief Executive Officer ...

  • Charterhouse

    Executive Assistant

    1 week ago

    Charterhouse Melbourne, Australia

    Executive Assistant | Boutique Financial Services Firm · Executive Assistant supporting 4 Executive Directors, working for a Boutique Financial Services Firm · - **Executive Assistant**: · - **Boutique management firm**: · - **Flexible working environment** · - Join this leading ...

  • Hudson Australia

    Executive Assistant

    2 days ago

    Hudson Australia Melbourne, Australia

    **Position Title**: Executive Assistant · **Department**:Department of Education adn Training · **Division**: Assurance, Knowledge and Executive Services · **Classification**: VPS3 · **Employment Status**: Ongoing, full-time · **Salary: (Based on experience)** salary starting at ...

  • Launch Recruitment

    Executive Assistant

    1 day ago

    Launch Recruitment Melbourne, Australia Part time

    Immediate start & high probability of extension · - 3 days per week - Wednesday - Friday · - $60 + Super per hour · Are you an organised and detail-oriented professional seeking an exciting opportunity to support top-level executives? Our client is currently looking for a dynamic ...

  • Department of Education

    Executive Assistant

    3 days ago

    Department of Education Melbourne City Centre, Australia

    An exciting opportunity exists for a VPS 3 Executive Assistant (EA) in the Wellbeing, Health and Engagement Division supporting the Director of Student Mental Health Reform and the Director of Family Violence and Child Safety. · The Executive Assistant role is available now until ...

  • people2people

    Executive Assistant

    3 days ago

    people2people Melbourne, Australia

    **ASAP Start - Initial 4 week assignment**: · - **Melbourne CBD / hybrid working**: · - **$55 p.h + super** · Work for a State Government Department as a · **Executive Assistant** for an initial · **The Role**: · - Provide executive support to 2 executive directors · - Assisting ...

  • Monash University

    Executive Assistant

    1 week ago

    Monash University Melbourne, Australia

    **The Opportunity** · An exciting opportunity exists for an Executive Assistant to join the Department of General Practice within the School of Public Health and Preventive Medicine. The Executive Assistant provides a range of effective secretarial, administrative and office mana ...

  • Department of Jobs, Precincts and Regions

    Executive Assistant

    2 days ago

    Department of Jobs, Precincts and Regions Melbourne City Centre, Australia

    The Role · Reporting to three Directors, the Executive Assistant provides high level administrative, secretarial and executive support services, including diary management, travel arrangements, coordination of ministerial requests, correspondence, briefs and various reports. · Th ...

  • Sharp & Carter

    Executive Assistant

    1 week ago

    Sharp & Carter Melbourne, Australia

    Part Time Role - 3 Days per week · - Rewarding salary package on offer · - Coinvent Melbourne CBD Location · **About the role** · This is a fantastic opportunity for an experienced and passionate Executive Assistant to support the Managing Director of a well known consultancy fir ...

  • Australian Bureau of Meteorology

    Executive Assistant

    3 days ago

    Australian Bureau of Meteorology Melbourne, Australia

    APS Level 4, Ongoing · - $68,878 - $75, % super · - Melbourne · The position on offer will provide direct Executive Assistant support to the following senior managers: · - General Manager, Data Program · - General Manager, Digital Channel and Customer Experience Design. · The pos ...

  • Hassett People Solutions

    Executive Assistant

    1 week ago

    Hassett People Solutions Melbourne, Australia

    EA to the Managing Director · - Melbourne City Fringe Location · - $90k to $100k + super · **ABOUT OUR CLIENT AND THE ROLE** · Our client is an energetic and innovative management consultancy firm who require driven and highly motivated Executive Assistant to support the Managing ...

  • NAB - National Australia Bank

    Executive Assistant

    1 week ago

    NAB - National Australia Bank Melbourne, Australia

    **Work type**: Fixed term Full time, Fixed term Part time · **Location**: VIC- Melbourne CBD · - **Showcase your passion for providing superior EA support**: · - **Utilise your exceptional time management and organisational skills & keen eye for detail**: · - **Make your impact i ...

  • Department of Jobs, Skills, Industry and Regions

    Executive Assistant

    2 days ago

    Department of Jobs, Skills, Industry and Regions Melbourne, Australia

    Location: Melbourne | CBD · Job type: Full time · Organisation: Department of Jobs, Skills, Industry and Regions · **Salary**: $91,418 - $103,725 · Occupation: Administration/Secretarial · Reference: VG/081976AB · The Department of Jobs, Skills, Industry and Regions is firmly foc ...

  • Department of Jobs, Skills, Industry and Regions

    Executive Assistant

    1 week ago

    Department of Jobs, Skills, Industry and Regions Melbourne City Centre, Australia

    Executive Assistant / Office Manager · - Salary: $91,418 to $103,725 (Plus Superannuation) · - Fixed term up to 2 years · - Usual hours of work: Full time (flexibility may be available) · - Usual work location: 1 Spring, Street Melbourne (flexibility may be available) · Helping t ...

  • Centorrino Technologies

    Executive Assistant

    1 week ago

    Centorrino Technologies Melbourne, Australia

    Are You Ready for an Exciting New Tech Challenge? Look no further than Centorrino Technologies · At Centorrino Technologies, we're not just another tech company - we're a community that thrives on excellence. We're thrilled to announce our certifications as a Great Place to Work ...

  • Department of Jobs, Skills, Industry and Regions

    Executive Assistant

    2 days ago

    Department of Jobs, Skills, Industry and Regions Melbourne City Centre, Australia

    Helping the Victorian economy move toward net zero, the CarbonNet Project is a cutting-edge project, investigating the potential for establishing a large-scale, carbon capture and storage (CCS) network in Victoria's Gippsland region. · The EA Office Manager will provide high-leve ...

  • Department of Education

    Executive Assistant

    4 hours ago

    Department of Education Melbourne City Centre, Australia

    FIXED TERM UNTIL 30 JUNE 2025 · The Victorian Registration and Qualifications Authority (VRQA) regulates for quality learning outcomes. · The VRQA Executive Office consists of the CEO and Deputy CEO - Schools, who is supported by the Executive Coordinator, and the Executive Assis ...

  • Sharp & Carter

    Executive Assistant

    4 hours ago

    Sharp & Carter Melbourne, Australia

    $110,000-$120,000+super | Inner suburbs location · - Collaborative and diverse administration team and wider business · - Permanent opportunity | Flexible work arrangements · **About the role** · This is an excellent opportunity for an experienced Executive Assistant & Office Man ...

  • Veritas Recruitment

    Executive Assistant

    1 day ago

    Veritas Recruitment Melbourne, Australia

    Attractive remuneration on offer · - Work close to home · - Position available for an immediate start · An exceptional opportunity has become available for an Executive Assistant to join a well-known global brand at their corporate head office located in the South Eastern suburbs ...