Jobs
>
Executive Assistant
>
Melbourne

    Executive Assistant - Melbourne, Australia - Gallagher

    Gallagher
    Gallagher Melbourne, Australia

    2 weeks ago

    Default job background
    Full time
    Description
    Overview
    Gallagher Bassett (GB) is Australia's largest Third Party Administrator (TPA).


    Our focus is refreshingly simple:
    we manage insurance claims on behalf of insurers, brokers, government bodies and self-insured corporations.

    Drawing on our global network and extensive local resources, Gallagher Bassett provides customised claim and risk mitigation solutions that improve our clients' outcomes.

    As pioneers in this fast growing sector, we continue to set the benchmark for quality, customer service and TPA systems across all insurance sectors.

    Gallagher Bassett has six offices in Australia located in the Northern Territory, Adelaide, Perth, Brisbane, Melbourne and Sydney, and employs over 1,600 staff.

    How you'll make an impact We are currently seeking an experienced Executive Assistant (EA) to provide tailored support to our Chief General Counsel (CGC).

    You will also support, where required, the People & Culture team and Heads of the Legal and Risk teams.

    You will provide high-level executive support dealing with highly confidential information, diary management, expense management, coordinating travel, event management, organising and providing support at management meetings as well as liaising with other key internal and external stakeholders.

    On a day-to-day basis, you will: Provide organisational and coordination support to the CGC and General Manager – People & Culture and as required to their direct reports along with managing key stakeholders and relationships Provide "complete" administrative support including responding to incoming emails, calls and enquiries from the business, and take actions when appropriate Manage complex diary and a high-volume email Inbox effectively to maximise time efficiency Coordinate and prepare for meetings, including the preparation of agendas and distribution of minutes Coordinate travel, for both domestic and international meetings, events and conferences Reconcile credit card expenses and personal expense reimbursements in a prompt and timely manner, ensuring that key dates are met for payment Preparation of presentations for internal and external speaking engagements, including keynote presentations if required Manage key stakeholders and relationships (both internal and external) of the CGC and General Manager – People & Culture Coordinate functions and events as and when required Manage filing and other records in a timely and effective manner Lead and/or participate in ad hoc project work as required About you We are interested in hearing from people who have: Demonstrated experience working as an EA supporting C suite leaders Intuition, innovation and forward thinking are critical skills for this role Attention to detail and high quality output Strong client service ethic with the willingness to go the 'extra mile', and have fun while doing so An organised, efficient and detail-orientated approach An analytical mindset to solving problems as well as being able to think on your feet Excellent interpersonal skills A proven understanding on how to prioritise work and understanding of how to balance competing requests, deadlines and requirements A responsive and thoughtful approach to internal and external requests Demonstrated integrity with developed teamwork and interpersonal skills Advanced Microsoft Office skills Working with us: GB values its employees and offers a friendly, comfortable working environment that facilitates a Work and Life Balance GB recognises that our benefits program holds a different value or meaning to each employee.

    At GB, there are a number of benefits available to our team to ensure we capture a wide range of products and services that we believe will positively impact our diverse workforce.


    Just a few of our benefits include:
    Discounted Insurance Dress for your day Novated Leasing Flexible & hybrid working
  • McMillan Shakespeare

    Executive Assistant

    2 weeks ago

    McMillan Shakespeare Melbourne, Australia

    The McMillan Shakespeare Group (MMS) is a trusted provider of salary packaging, novated leasing, disability plan management and support co-ordination, asset management and related financial products and services. From our origins in 1988 when we created Australia's salary packagi ...

  • Hudson Australia

    Executive Assistant

    2 weeks ago

    Hudson Australia Melbourne, Australia

    As the Executive Administrative Officer, you will play a pivotal role in ensuring the smooth operation of various administrative functions. This position offers full-time hours on a 3-month contract, with the potential for extension. The work hours are from 8 am to 4 pm. · The Ex ...

  • EST10 Recruitment

    Executive Assistant

    1 week ago

    EST10 Recruitment Melbourne, Australia

    Competitive Salary · - A key role within the Communications, Stakeholder Engagement and Policy division · - C-Suite 1:1 Executive Assistant role within a business committed to work life balance · **What makes this company unique?** · This is an exciting role for a Senior C-Suite ...

  • Dixon Appointments

    Executive Assistant

    1 week ago

    Dixon Appointments Melbourne, Australia

    3 month opportunity · - Hybrid working environment · - Conveniently located near public transport · - **Start as soon as possible**: · - **Docklands location**: · - **2 days in office, 3 days working from home** · Company: · Manages the major water, sewerage and drainage networks ...

  • Department of Education

    Executive Assistant

    2 weeks ago

    Department of Education Melbourne, Australia

    Location: Melbourne | CBD · Job type: Full time · Organisation: Department of Education · **Salary**: $73,842 - $89,661 · Occupation: Other · Reference: VG/DE/VRQA/ A · An exciting opportunity exists for an efficient and motivated Executive Assistant to join the VRQA Executive Un ...

  • Public Sector People

    Executive Assistant

    3 weeks ago

    Public Sector People Melbourne, Australia

    3 month contract · - Supporting Finance Manger · - Local Government and EA experience essential · **About the Company**:This local council is a renowned organization dedicated to making a positive impact on the local community. With a vision to create a vibrant and sustainable fu ...

  • Schools (Government)

    Executive Assistant

    2 weeks ago

    Schools (Government) Melbourne, Australia

    Location: Melbourne | Northern Metropolitan · Job type: Full time / From 31/07/2023 · Organisation: Schools (Government) · **Salary**: Salary not specified · Occupation: Education and Training · Reference: · **Selection Criteria**: · Selection Criteria · - Proven capacity to ove ...

  • Zed Media

    Executive Assistant

    1 week ago

    Zed Media Melbourne, Australia

    **Responsibilities**: · - Manage the calendars of the CEO, scheduling meetings, and ensuring all appointments are attended on time. · - Prepare and edit correspondence, presentations, and other documents for the executives. · - Research and prepare reports, proposals, and present ...

  • Harvest Recruitment

    Executive Assistant

    2 weeks ago

    Harvest Recruitment Melbourne, Australia

    This is a senior administrative position providing professional, helpful and proactive administrative and secretarial services to the Executive Leadership Team. This position will have a primary focus on supporting the Executive Team to achieve the best strategic and operational ...

  • Cox Purtell Staffing Services

    Executive Assistant

    1 week ago

    Cox Purtell Staffing Services Melbourne City Centre, Australia

    **Contract Type**: · Full Time · **Location**: · Melbourne CBD - Victoria · **Industry**: · Administration & Office Support · **Contact Name**: · Sophie Kelly · **Contact Phone**: · **Date Published**: · 28-Feb-2024 · Executive Assistant 1:1 · Melbourne CBD · Permanent Role - Ful ...

  • Boston Consulting Group

    Executive Assistant

    3 weeks ago

    Boston Consulting Group Melbourne, Australia Full time

    **WHAT YOU'LL DO**: · Due to a period of upcoming leave, we're recruiting an Executive Assistant (EA) on a 6 month fixed-term contract. · As a solution-oriented, driven Executive Assistant (EA) you'll work with mínimal direction to support several Partners & MDPs. · You will proa ...

  • Department of Jobs, Skills, Industry and Regions

    Executive Assistant

    2 weeks ago

    Department of Jobs, Skills, Industry and Regions Melbourne, Australia

    Location: Melbourne | CBD · Job type: Full time · Organisation: Department of Jobs, Skills, Industry and Regions · **Salary**: $73,842 - $89,661 · Occupation: Administration/Secretarial · Reference: VG/082010 · The Department of Jobs, Skills, Industry and Regions is firmly focuse ...

  • Engage Personnel

    Executive Assistant

    2 weeks ago

    Engage Personnel Melbourne, Australia

    Work from home flexibility & Great office environment · - Modern systems and processes · - Competitive salary and generous benefits · **About this firm** · This is a wonderful role to work with a stable, well-established firm of Chartered Accountants located in the Melbourne CBD. ...

  • Department of Justice and Community Safety

    Executive Assistant

    1 week ago

    Department of Justice and Community Safety Melbourne City Centre, Australia

    Provide confidential secretarial and administrative support across the executive office of Aboriginal Partnerships and Programs. · - Ongoing full time opportunity to work within Aboriginal Partnerships and Programs · - VPS Grade 4: $92,332 - $104,762 plus superannuation. · The De ...

  • Launch Recruitment

    Executive Assistant

    2 weeks ago

    Launch Recruitment Melbourne, Australia Part time

    Immediate start & high probability of extension · - 3 days per week - Wednesday - Friday · - $60 + Super per hour · Are you an organised and detail-oriented professional seeking an exciting opportunity to support top-level executives? Our client is currently looking for a dynamic ...

  • Department of Families, Fairness and Housing

    Executive Assistant

    3 weeks ago

    Department of Families, Fairness and Housing Melbourne City Centre, Australia

    THE ROLE · Working within a small Directorate, the Executive Assistant provides executive support across the Office of Professional Practice (OPP). The role is a key coordinating link between the Chief Practitioner, the OPP executive leadership team and the broader branch. · The ...

  • Schools (Government)

    Executive Assistant

    1 week ago

    Schools (Government) Melbourne, Australia

    Location: Melbourne | Northern Metropolitan · Job type: Part time / From 13/05/ /12/2024 · Organisation: Schools (Government) · **Salary**: Salary not specified · Occupation: Administration/Secretarial · Reference: · **Selection Criteria**: · KSC1 · Demonstrated ability to provi ...

  • AIA

    Executive Assistant

    3 weeks ago

    AIA Melbourne, Australia

    BE THE DIFFERENCE · At AIA we don't simply believe in being 'the best'. We believe in better - because there's no limit to how far 'better' can take us. Everything we do is driven by our purpose to make a difference by helping people embrace Healthier, Longer, Better Lives. And e ...

  • Department of Justice and Community Safety

    Executive Assistant

    3 weeks ago

    Department of Justice and Community Safety Melbourne, Australia

    Location: Melbourne | CBD · Job type: Full time / Expiry 30 November 2024 · Organisation: Department of Justice and Community Safety · **Salary**: $90,067 - $102,192 · Occupation: Administration/Secretarial · Reference: VG/DJ0241FEB2023 · At the Department of Justice and Communit ...

  • Jetstar

    Executive Assistant

    1 week ago

    Jetstar Melbourne, Australia

    Immediate access to amazing employee benefits, including staff travel · - Provide administrative support to our Executive Leadership Team · - Based at our Head Office in Collingwood · If you've ever thought about a career in aviation - now is the perfect time to take off with Jet ...