Executive Assistant - Melbourne, Australia - AIA

AIA

Verified Company

Melbourne, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

BE THE DIFFERENCE
At AIA we don't simply believe in being 'the best'. We believe in better - because there's no limit to how far 'better' can take us.

Everything we do is driven by our purpose to make a difference by helping people embrace Healthier, Longer, Better Lives.

And every one of our people has an important part role to play. If you want to make a difference by helping shape a healthier, better-protected Australia, read on.

The opportunity:

An excellent opportunity for an Executive Assistant to support one of our C Suite executives at AIA, based in Melbourne.

Within this role you will provide efficient and effective administrative and office support whilst developing and maintain exceptional stakeholder relationships across the organisation.

This role will require you to think on your feet, and operate with the highest level of integrity, respect and confidentiality.

This opportunity would suit an experienced EA who has worked in a similar environment within financial services, legal or insurance and has exceptional organisation skills.

To do this successfully you will:

Provide comprehensive diary management support such as scheduling appointments and meetings (internal and external)
End to end management of meetings including preparation of documentation, presentation packs, agendas and taking minutes as required
Proactively anticipate needs and ensure the executive has all the required documentation as required
Travel and accommodation bookings in line with the AIA Policy
Facilitate general invoicing and expense management
Provide key support to the executive in the delivery of business objectives (for example, recognition, engagement, learning and development initiatives)
Proven experience in a similar Executive Assistant position within the Financial Services, Insurance or Legal industries
Strong written and verbal communication and interpersonal skills
High level of attention to detail and organisational capability
Excellent digital literacy particularly with Outlook, PowerPoint and Excel
Previous experience working in a fastpaced environment
The ability to maintain confidentiality and use appropriate judgment and discretion

Why choose AIA:
At AIA, we've made a promise to help people live healthier, longer, better lives. And it starts with our own people.

Access our training and development to build on your current skills
Access additional leave days a year to recharge and refresh yourself
Work with supportive and inclusive managers
Flexible working arrangements

At AIA Australia, we're proud to help guide, support and protect the wellbeing of over 3.5 million Australians.

As part of the AIA Group - the largest independent publicly listed pan-Asian life insurance group - it is our ambition to engage one billion people to live Healthier, Longer, Better Lives by 2030.

Lots of companies like to say they're different. What makes us truly different at AIA, is the difference we make in people's lives.

We are proud that this difference has been recognised in the 2023 ANZIIF awards by being named Life Insurance Company of the Year.

AIA is different. Are you?