Executive Assistant - Melbourne, Australia - Harvest Recruitment

Harvest Recruitment

Verified Company

Melbourne, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

This is a senior administrative position providing professional, helpful and proactive administrative and secretarial services to the Executive Leadership Team.

This position will have a primary focus on supporting the Executive Team to achieve the best strategic and operational outcomes for our consumers.

Key Responsibilities and Duties

Provide a professional, helpful and proactive level of administrative expertise to the
Executive Leadership Team to enhance the efficient and effective operation of services.
Assist the Executive Leadership Team in effective delivery of projects and timely delivery of key performance indicators.
Coordinate team meetings, external activities and stakeholder engagement.
Prepare meeting minutes, agendas and coordinate supporting documentation and action items.
Provide a broad range of secretarial and administrative services support to the
Executive Directors and other senior managers as and when required.
Provide secretarial support to committees as determined by the Chief Executive Office
Manage travel itineraries.
Undertake any other duties relevant to the efficient operation of the executive division as required.
Provide leave relief and support other Executive Assistants as required to ensure the efficient operation of the Executive and Corporate Office.
Assist in building and maintaining a detailed contract register, working directly with senior staff to obtain and present information regarding relating to procurement and contract management.
Assist in the preparation of tender and contract documentation; Coordinate and submit consolidated reports, maintain the contract register, and submit correspondence as required.

The following knowledge and skills are required to be demonstrated:

Minimum of 5 years relevant administration experience
A selfmotivated, professional approach
Maturity and aptitude to confidentially deal with stakeholders and multiple demanding schedules
Exceptional verbal and written communication skills
Advanced computer literacy including an excellent working knowledge of the Microsoft office suite particularly Microsoft Word, Excel and PowerPoint
Experience in organising and coordinating resources to achieve desired outcomes
Demonstrate highlevel problemsolving skills, coupled with the ability to work under pressure and promote an innovative workplace culture