Executive Assistant - Melbourne, Australia - Department of Justice and Community Safety

Department of Justice and Community Safety

Verified Company

Melbourne, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Location:
Melbourne | CBD

Job type:
Full time / Expiry 30 November 2024

Organisation:
Department of Justice and Community Safety

Salary:

$90,067 - $102,192

Occupation:
Administration/Secretarial

Reference:
VG/DJ0241FEB2023

At the Department of Justice and Community Safety, we're looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We're all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation, or cultural background.

If you think you can do the job and would be a good fit for our department, we'd love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children's rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

For more information on working with us and our recruitment process, please visit

We're proud of the important work we do across Victoria. Want to be part of it?
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Utilise your administration expertise to provide support and advice to Gaming and Liquor

:

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Fixed term until , Full-Time Opportunity to work with a high-performing and passionate team in the Victorian Public Service**:

VPS Grade 4: $90,067
$102,192
plus superannuation.

About the Business Unit

The Consumer Affairs, Liquor, Gaming and Dispute Services group at the Department of Justice and Community Safety brings together the department's consumer protection, regulation and dispute resolution functions to: regulate gambling and liquor industries and consumer affairs; provide policy advice on areas including gaming and liquor and consumer protection matters; and provide dispute resolution services to the community.

About the Role

The Executive Assistant's primary purpose is to provide high level executive support to the Executive Director, Gaming and Liquor and the Executive Director, Regulatory Assurance and Policy.

This role provides effective diary management including scheduling and coordinating meetings, booking meeting rooms and preparing meeting documentation.

You will also provide general administrative assistance including managing the workflow of departmental briefings and correspondence, writing meeting minutes, processing invoices and payments and arranging transport, flights and accommodation when required.

The successful applicant will possess excellent organisational skills, an ability to prioritise tasks, work proactively in a dynamic environment, have solid attention to detail skills and excellent verbal and written communication skills.

Some of your duties may include:

Provide diary management and administrative assistance to the both the Executive Director, Gaming and Liquor and the Executive Director, Regulatory Assurance and Policy.
Draft minutes for reoccurring and ad hoc meetings.
Establish and maintain effective working relationships with key stakeholders, both internal and external to the department.

About You

Proven experience in providing daily diary management and executive support.
Demonstrated ability to manage and prioritise departmental correspondence.
Excellent interpersonal skills and ability to build and maintain strong working relationships.

How to Apply

IMPORTANT INFORMATION:

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic).

Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

At interview stage and prior to commencement of employment with the department, you will need to provide evidence that you are vaccinated against COVID-19 with three doses of a COVID-19 vaccine.

Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal.

This includes evidence of three doses of a COVID-19 vaccine required by the department (from time to time).

Acceptable evidence includes: