Executive Assistant - Melbourne, Australia - Boston Consulting Group

Boston Consulting Group

Verified Company

Melbourne, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Full time

Description

WHAT YOU'LL DO:

Due to a period of upcoming leave, we're recruiting an Executive Assistant (EA) on a 6 month fixed-term contract.

As a solution-oriented, driven Executive Assistant (EA) you'll work with mínimal direction to support several Partners & MDPs.

You will proactively assume responsibility for your stakeholders' agendas, prioritizing effectively to ensure that the consultants we support have what they need to seamlessly serve the needs of our clients.

YOU'RE GOOD AT:

Provide highlevel executive support to allocated Managing Director & Partners (MDP), Partners and other senior executives in a fastpaced and changing client service environment; you'll display strong attention to detail and accuracy, particularly when under pressure
Coordinate pointtopoint travel; you're proactive, looking ahead at what needs to be done on all dimensions
Anticipate the needs of your executives, through proactive planning in aid of supporting their commercial agenda. You'll manage several busy calendars, focusing on commerciality and time optimisation across multiple time zones
Action corporate AMEX reconciliations, expenses and invoices
Make judgment calls you're highly professional and diplomatic, and display strong commercial acumen. You know when to ask for help and your advice is sound and practical
Build strong working relationships with key stakeholders; you're extremely people focused and can flex and adapt to accommodate individual preferences
Act as a thought partner and trusted advisor to Partners and others at BCG, guiding them toward making the right decisions about their use of time and looping in all relevant parties as needed
Act as an integral member of BCG's EA & Operations Cohort, sharing ideas and knowledge to identify and drive process improvements and efficiencies
Team effectively with the Operations Cohort and broader organization to assist with a variety of local, national and regional events & offsites

YOU BRING (EXPERIENCE & QUALIFICATIONS):

Prior experience as an Executive Assistant supporting busy senior executives; professional services experience is preferred but not essential
Strong communication & interpersonal skills; you're responsive, intuitive and demonstrate a high level of emotional intelligence
Excellent time and project management skills; you have clear systems and composure to deal with multiple tasks at once
Strong organisational skills to assist with all the behindthescenes magic while providing creative solutions, driving our highlevel customer service, and positively impacting client work
A strong intellectual curiosity; you're a creative thinker, interested in the bigger picture Adaptability and flexibility; you thrive in a fastpaced and changing environment bringing openmindedness and positivity to challenges

YOU'LL WORK WITH:

Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively.

We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.