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    Executive Assistant - Melbourne, Australia - Anton Murray Consulting

    Anton Murray Consulting
    Anton Murray Consulting Melbourne, Australia

    3 hours ago

    Default job background
    Full time
    Description

    Melbourne
    Investment Banking
    Contract or Temporary

    Our client is a leading global investment bank seeking an Executive Assistant for an initial 12-month contract with view to turn permanent.

    The ideal candidate will have over 3+ years' EA/ PA/ TA experience ideally from financial services or professional services firms, along with strong communication skills.

    Key responsibilities:

    • Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
    • Maintain team diaries and contacts
    • Telephone answering is a priority & accurate and prompt messages and assistance
    • Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
    • Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
    • Coordinate couriers and outgoing mail, distribute incoming mail
    • General administration, including document production (Word) when required; ad hoc project work
    • Client entertainment & organise ad hoc lunches, dinners; work with
    • Events Manager and bankers to invite clients to events
    • Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
    • Build and maintain relationships with staff in offshore offices

    ​​​​​​Experience:

    • Excellent written and verbal communication skills
    • Prior Investment banking or financial services EA / PA/ TA experience
    • Experience in providing support and senior levels of an organisation
    • Able to manage priorities and conflicting issues in a professional manner
    • Proficient in Microsoft Office Programs
    • Extensive experience in admin in a fast paced environment
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