Jobs
>
Executive Assistant
>
Melbourne

    Executive Assistant - Melbourne, Australia - Janus Henderson

    Janus Henderson
    Janus Henderson Melbourne, Australia

    6 days ago

    Default job background
    Description

    Overview of the role

    You will be responsible for supporting the Australian Fixed Interest team. You will also work alongside the Distribution, Marketing, Product, Compliance and Operations teams to ensure effective coordination and communication between the teams. Additionally, you will help coordinate client activity including in-house visits by clients, together with the Melbourne Office Manager and other Distribution team members. You may also be called upon for some base level development of documents, presentation slides and spreadsheet analysis utilizing the assistance of other teams and their members.

    Your opportunity

    You will:

  • Provide a range of services and functions to assist the Head of Australian Fixed Interest and Fixed Interest team in the performance of their roles. Which will include: Providing Executive Assistance to the Head of Australian Fixed Interest Diary, meeting and travel management/planning Client communication and liaison Co-ordination of team activities Co-ordinating International visitor schedules Data management Management of document storage Production of documents, using Word, Excel and PowerPoint Basic level of analytics work (training can be provided) to assist in production of Excel, Word, PowerPoint documents to assist the Head of Australian Fixed Interest Expense management including invoice and credit card processing Management of relevant third party providers, including travel, office equipment and supplies, caterers, function managers etc Assisting other Janus Henderson employees with administrative tasks as required Working closely with the other EA's in the Sydney/Melbourne office and utilization of their assistance when requires Working closely with Janus Henderson Staff in London/Denver regarding Australia visits, meeting schedules and ongoing communication Your role will require you to interact with other Janus Henderson offices, employees and third parties based in different time zones such as the UK, USA and Asia Carry out additional duties as assigned.

    • What to expect when you join our firm

  • Hybrid working and reasonable accommodations
  • Paid volunteer time to step away from your desk and into the community
  • Support to grow through professional development courses, qualification reimbursement and more
  • All-inclusive approach to Diversity, Equity and Inclusion
  • Parental leave benefits
  • Complimentary subscription to Headspace – the mindfulness app
  • Corporate membership to ClassPass and other health and well-being benefits
  • All employee events including networking opportunities and social activities

    • Supervisory responsibilities

  • No

    • Must have skills

  • Proven experience as an Executive Assistant or other relevant administrative support experience to senior management
  • In-depth understanding of the entire MS Office suite
  • Ability to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills
  • Ability to multi-task and prioritize multiple projects and maintaining a strong attention to detail
  • The ability to manage several projects simultaneously, yet still maintaining a strong attention to detail with good 'auditing' skills
  • Professional level verbal and written communications skills
  • A team player and possessing a client centricity mindset
  • Either having, or able to develop a good understanding of the business operations of a fund management company
  • Ability to deal with business units across time zones and regions
  • A flexible approach to work requirements when and if required, particularly related to office hours or day-to-day duties as required

    • Nice to have skills

  • At least 5-8 years working experience within the financial services industry; prior experience in the asset management industry a plus

    • Potential for growth

  • Mentoring
  • On-the-job training expanding technical skills
  • Leadership development programs
  • Regular training
  • Career development services
  • Continuing education courses
  • Sharp & Carter

    Executive Assistant

    3 days ago

    Sharp & Carter Melbourne, Australia

    Support the Head of People & Culture and CFO of a thriving organisation · - CBD location | Hybrid working arrangement · - Competitive salary & great perks | Diverse & exciting role · **About the role**: · Supporting the Head of People & Culture and the CFO, the Executive Assistan ...

  • Launch Recruitment

    Executive Assistant

    2 days ago

    Launch Recruitment Melbourne, Australia Part time

    Immediate start & high probability of extension · - 3 days per week - Wednesday - Friday · - $60 + Super per hour · Are you an organised and detail-oriented professional seeking an exciting opportunity to support top-level executives? Our client is currently looking for a dynamic ...

  • Department of Education

    Executive Assistant

    4 days ago

    Department of Education Melbourne, Australia

    Location: Melbourne | CBD · Job type: Full time / Until · Organisation: Department of Education · **Salary**: $74,580 - $90,558 · Occupation: Administration/Secretarial · Reference: VG/DE/SEPS/ · The Executive Assistant role will support Branches within the Wellbeing Health and ...

  • Crown Melbourne

    Executive Assistant

    3 days ago

    Crown Melbourne Melbourne, Australia

    (**Job Number**: MEL15510) · **Executive Assistant** · **Crown Melbourne** · At Crown, our overall success is achieved through a combined team effort, therefore we strive to provide opportunities for our employees to learn, grow and thrive in a positive and supportive work enviro ...

  • Monash University

    Executive Assistant

    1 week ago

    Monash University Melbourne, Australia

    **The Opportunity** · An exciting opportunity exists for an Executive Assistant to join the Department of General Practice within the School of Public Health and Preventive Medicine. The Executive Assistant provides a range of effective secretarial, administrative and office mana ...

  • Department of Health

    Executive Assistant

    1 day ago

    Department of Health Melbourne City Centre, Australia

    ***: · Working within the Office of the Executive Director, Policy and Programs Branch, the Executive Assistant / Project Officer delivers a range of business support services including, but not limited to: executive support services to the Executives in the branch administration ...

  • Engage Personnel

    Executive Assistant

    3 days ago

    Engage Personnel Melbourne, Australia

    Executive Assistant - opportunity · - An attractive remuneration package · - A fun, supportive and friendly culture · An exceptional opportunity to work for 1 of Australia's top law firms as an Executive Assistant · - **Executive Assistant - opportunity**: · - **An attractive rem ...

  • Bell People Consultants

    Executive Assistant

    4 days ago

    Bell People Consultants Melbourne, Australia

    Global FMCG Organisation · - Contract Opportunity - Start ASAP · - Inner Melbourne Location · **About the Company** · Our client is one of the world's leading global FMCG manufacturers and is well known for their operational excellence, passion for innovation and Australian house ...

  • Healthcare Professionals Group

    Executive Assistant

    1 week ago

    Healthcare Professionals Group Melbourne, Australia

    **Benefits** · - Be part of a supportive and stable working environment · - Working within a global team · - Monday to Thursday position · **About the company** · Work within a large global Biotechnology company that boasts a good company culture that is always expanding. · About ...

  • Department of Jobs, Skills, Industry and Regions

    Executive Assistant

    1 week ago

    Department of Jobs, Skills, Industry and Regions Melbourne City Centre, Australia

    Executive Assistant / Office Manager · - Salary: $91,418 to $103,725 (Plus Superannuation) · - Fixed term up to 2 years · - Usual hours of work: Full time (flexibility may be available) · - Usual work location: 1 Spring, Street Melbourne (flexibility may be available) · Helping t ...

  • Uniting Church in Australia Synod of Victoria and Tasmania

    Executive Assistant

    1 week ago

    Uniting Church in Australia Synod of Victoria and Tasmania Melbourne, Australia

    About the role · The Uniting Church in Australia, Synod of Victoria and Tasmania, has a new opportunity available for a capable administrator to join our team as an Executive Assistant. · The Executive Assistant provides administrative services to support the role of the Executiv ...

  • Department of Jobs, Skills, Industry and Regions

    Executive Assistant

    3 days ago

    Department of Jobs, Skills, Industry and Regions Melbourne City Centre, Australia

    Helping the Victorian economy move toward net zero, the CarbonNet Project is a cutting-edge project, investigating the potential for establishing a large-scale, carbon capture and storage (CCS) network in Victoria's Gippsland region. · The EA Office Manager will provide high-leve ...

  • Davidson Group Services

    Executive Assistant

    11 hours ago

    Davidson Group Services Melbourne, Australia

    **About Us** · ***: · We are currently seeking Executive Support professionals with 1-5 years experience to submit their Expression of Interest (EOI) for various ongoing State Government positions, spanning across a variety of departments and industries. There are both long · - a ...

  • Service Victoria

    Executive Assistant

    1 week ago

    Service Victoria Melbourne, Australia

    Location: Melbourne | Western Metropolitan · Job type: Full time / Until 30 June 2025 · Organisation: Service Victoria · **Salary**: $91,418 - $103,725 · Occupation: Administration/Secretarial · Reference: VG/1726665CM · Position title: Executive Assistant | Work location: Footsc ...

  • The Royal Melbourne Hospital

    Executive Assistant

    1 day ago

    The Royal Melbourne Hospital Melbourne, Australia

    Reference Number Position Title- Executive Assistant- Location- The Royal Melbourne Hospital - City Campus, Parkville- Award- Admin Officers [10]- Advertisement text**EA to Chief Medical Officer (CMO) and Director Medical Services (DMS)** · - **Be part of a supportive and inclusi ...

  • DFP Recruitment Services

    Executive Assistant

    4 days ago

    DFP Recruitment Services Melbourne City Centre, Australia

    **Job description**: · **The Opportunity** · On behalf of a Federal Government Agency based in Melbourne CBD, we are looking for an experienced Executive Assistant. This role is based in Melbourne CBD and hours of work are Monday - Friday, 38 hours per week. · The position requir ...

  • Dentsu Aegis Network

    Executive Assistant

    1 week ago

    Dentsu Aegis Network Melbourne, Australia

    Job Title: · Executive Assistant · **Job Description**: · dentsu is a network designed for what's next, helping clients predict and plan for disruptive future opportunities and create new paths to growth in the sustainable economy through five global leadership brands; Carat, Den ...

  • Bell People Consultants

    Executive Assistant

    4 days ago

    Bell People Consultants Melbourne, Australia Part time

    Global FMCG Organisation · - Part Time Opportunity - 4 days per week · - Inner Melbourne Location · **About the Company** · Our client is one of the world's leading global pharmaceutical manufacturers and suppliers of pharmaceutical related products for the local and export overs ...

  • Alvarez & Marsal

    Executive Assistant

    4 days ago

    Alvarez & Marsal Melbourne, Australia

    Executive Assistant · **Description** · Alvarez & Marsal is a leading independent global professional services firm, specializing in providing turnaround management, performance improvement and corporate advisory services. With more than 7,500 professionals based in locations acr ...

  • Mercy Health

    Executive Assistant

    1 week ago

    Mercy Health Melbourne, Australia

    Location: Melbourne | Eastern Metropolitan, Melbourne | Southern Metropolitan, Various · Job type: Full time · Organisation: Mercy Health · **Salary**: Salary not specified · Occupation: Administration/Secretarial · Reference: 19018 · **ABOUT THE ROLE**: · An excellent opportunit ...