- Managing the diary and coordinating meetings and events for the Chief Officer.
- Producing correspondence, presentations and reports both of a general and confidential nature on behalf of the Chief Officer.
- Communicating on the Chief Officer's behalf with the organisation's Leadership Team and others as required.
- Responding and screening incoming enquiries and taking action on those matters that do not require the attention of the Chief Officer including providing relevant information or transferring to the appropriate business unit.
- Coordinating and/or assisting the organisation of events including booking appointments, rooms and notifying attendees.
- Initiating and coordinating team events to support engagement, health & safety, and charitable activities.
- Attending meetings as required and taking minutes/notes at meetings and pro-actively following up as required.
- Processing invoices and expenses for the Chief Officer.
- Supporting other senior members of the leadership team as may be required and on an ad hoc basis.
- Previous experience as an Executive Assistant supporting a member of the Executive team
- Strong interpersonal, communication and stakeholder management skills.
- Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion.
- Excellent organisational and administration skills.
- Ability to liaise at an executive level, work under pressure and multi-task.
- High attention to detail
- 50% subsidy on HCF Hospital and/or Extras Cover.
- 18 Weeks of Parental Leave for all new parents
- Mental Health & Wellbeing Programs, including workshops, fitness classes, flu vaccinations, skin checks and more
- Discounts on HCF's entire suite of products, including Life, Pet and Travel Insurance, as well as Fitness First gyms and on our Eyecare products.
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Executive Assistant - Sydney, Australia - HCF - Member Experience, Digital and Data
Description
The Role
In this role, you will provide high-level, quality executive administrative support in a professional and timely manner to support the Chief Officer Member Experience, Digital and Data
Key Responsibilities of the role:
About you
Culture & Benefits
Purpose-Driven Passion - We are united by a common purpose – to make healthcare affordable, understandable, high quality and member-centric.
Wellness and Work-Life Balance – We'll equip you with the necessary skills and tools to support your personal well-being journey, ensuring you perform at your best. Our offerings include:
Collaboration and Inclusivity – We embrace diversity as our strength and are committed to maintaining an inclusive and collaborative work environment. Our workplace is welcoming and safe for all our employees, irrespective of their unique characteristics including age, ethnicity, cultural or spiritual background, gender identity, disability, education, and socio-economic status.
Continuous Learning and Growth - We believe in lifelong learning. Our organization provides opportunities for personal and professional development. From workshops to mentorship programs, we encourage growth and curiosity.
Next Steps
If you require any adjustments to assist you in making your application or throughout the recruitment or onboarding process, please reach out to us to discuss.
We encourage applicants to submit their applications at their earliest convenience, as at HCF, we review applications as they are submitted, and may have filled the role prior to the job closing date.
