- Manage email correspondence, including responding to important matters and appropriately organising emails and documents.
- Handle confidential and sensitive matters with discretion and professionalism.
- Coordinate and manage the executive's diary, scheduling face-to-face meetings, teleconferences, and video calls, along with booking suitable meeting spaces.
- Serve as a professional point of contact for clients, including welcoming and greeting visitors.
- Facilitate all travel arrangements, from business case creation to itinerary preparation, flights, accommodation, and transportation.
- Prepare documents, presentations, and administrative materials with meticulous attention to detail.
- Compile agendas, take minutes, arrange catering, and fulfill ad-hoc requirements for internal and external meetings.
- Have a sound knowledge of office procedures, an attitude to accept responsibilities and to work autonomously as required but also participate as a team member within the business unit.
- Demonstrate knowledge of office procedures, work autonomously while fostering teamwork, and drive team social initiatives. Finance and Operations:
- Coordinate and manage reports and assist with deal tracking, fee forecasting, and budget reporting.
- Handle expense claims, including corporate credit card and personal reimbursements, obtaining necessary approvals.
- Track recoverable and non-recoverable costs.
- Facilitate supplier creation and payment processes, including invoices.
- Oversee onboarding and offboarding processes for new starters and departing staff.
- Support the executive with HR and legal matters eg: Annual leave, policies, NDAs etc Events:
- Coordinate team and client events, managing budgets, run sheets, guest lists, invitations, catering, venue reservations, and entertainment.
- Purchase event tickets for staff and clients as needed. Qualifications:
- Year 12 Level Education / TAFE or Business Studies.
- Minimum 5+ years' experience providing high-level support to Senior Executives.
- Experience in property/commercial real estate will be favourable.
- STrong proficiency in Microsoft Office Suite and calendar management tools.
- Exceptional organizational skills and attention to detail.
- Strong communication skills and the ability to handle confidential information.
- Ability to work autonomously and as a team member. They are offering a competitive compensation package and there is room for professional growth and development.
-
Executive Assistant
11 hours ago
FinXL Sydney, AustraliaLocation: · - Sydney, New South Wales- Job Type: · - Contract- Specialisation: · - Telecommunications- Salary: · - Negotiable- Reference: · - CR/019973_ FinXL IT Professional Services is a leading IT services organisation providing a broad range of services to assist large Austra ...
-
Executive Assistant
4 days ago
Global 360 Sydney, AustraliaExpression of interest for EAs looking for their next position. · - Seeking experienced full time EAs, Monday to Friday. · - Open to location in and around Sydney CBD · **Expression of Interest - Executive Assistants** · **THE ROLE**: · Due to growth in the market, we are looking ...
-
Executive Assistant
3 days ago
Continuum Recruitment Sydney, Australia**Executive Assistant** · - Competitive salary and compensation package · - Opportunity to work closely with top-level executives · - Training and professional development opportunities · - Flexible work arrangements and work-life balance · **Company** · My client is a leading en ...
-
Executive Assistant
1 week ago
Aston Carter Sydney, Australia**Job Snapshot**: · **Location**: · - Sydney Other**Work Type**: · - Permanent · **Category**: · - Admin/Customer Service · **Job ID**: · **Job Summary**: · - Opportunity to work with a leader within the Aviation Industry · - Mascot Location with work from home flexibility · - St ...
-
Executive Assistant
1 day ago
EST10 Sydney, Australia**Detailed Job Description**: · - $95,000 + Superannuation · - Wonderful role supporting a team of Executives · - Sydney CBD · **What makes this company unique?**: · This organisation is at the forefront of the renewable energy revolution, driving innovation and sustainability to ...
-
Executive Assistant
2 days ago
Salt Recruitment Sydney, AustraliaWe are looking for an exceptional Executive Assistant/Team Assistant to join this government department in a fast-paced environment. You will have the drive and passion; looking to step-up and play a critical part in the organisation and work closely with senior stakeholders. · * ...
-
Executive Assistant
1 week ago
Commonwealth Bank of Australia Sydney, AustraliaExecutive Assistant · **Executive Assistant to Executive General Manager** · **Your Team**: · **Everyday Banking** is the first place most customers start their relationship with the Commonwealth Bank. For every customer, every day we are focused on helping them be better at mana ...
-
Executive Assistant
4 days ago
SB Recruitment Sydney, Australia**Salary**: · - $ $50.00 Hour per hour plus Super · - **Contract Type**: · - Temporary · - **Location**: · - Sydney - NSW · - **Industry**: · - Admin / Secretarial / Office Support · - **Contact Name**: · - Kim McKenzie · - **Contact Phone**: · - **Date Published**: · - 18-Mar-20 ...
-
Executive Assistant
3 days ago
Charterhouse Sydney, Australia**Executive** · **Assistant** · ***: · - NSW Government** · **- Temp Contract** · - **Pay rate**:$**49 - $54** **per hou**r + super**: · - **I**mmediate **start** through** to 11**th** August 2023 with view to extend**: · - **Parramatta** **Location** **(Potential for hybrid)**: ...
-
Executive Assistant
1 week ago
EST10 Sydney, Australia**Detailed Job Description**: · - $130,000 + Superannuation · - Act as an integral conduit between the Partners & major stakeholders · - Varied, hands on role with exposure to all elements of the business · **What makes this company unique?**: · Join a hugely dynamic and professi ...
-
Executive Assistant
1 week ago
CIMIC Group Sydney, AustraliaCIMIC Group Limited is the parent of our various Operating Companies. CIMIC sets the strategic direction, financial expectations, risk profile and governance framework for the CIMIC Group and monitors the performance of its Operating Companies (CPB Contractors, Leighton Asia, Sed ...
-
Executive Assistant
3 days ago
I-MED Sydney, AustraliaI-MED Radiology Network is Australia's largest diagnostic imaging network, with circa 4,500 employees, located in more than 250 clinics across metropolitan, regional and rural communities throughout Australia. We offer medical imaging and radiology services including x-ray, PET, ...
-
Executive Assistant
2 days ago
Talent Connect Australia Sydney, AustraliaTemporary ongoing position based in the heart of the CBD · - Competitive hourly rate of $55 to $60 per hour + super · - Hybrid working options available · **About the Company**: · Talent Connect is representing a large and reputable organisation in the heart of the CBD. This comp ...
-
Executive Assistant
2 days ago
QBE Insurance Sydney, AustraliaQBE Insurance Sydney, AustraliaPosted 3 hours ago Hybrid Permanent Competitive · **Primary Details** · Time Type: Full time · - Worker Type: Employee**The opportunity** · - Be part of a dynamic and high-performing team · - Hybrid work and life balance · - Sydney, New South Wales ...
-
Executive Assistant
3 days ago
NSW Government -Department of Customer Service Sydney, Australia**Executive Assistant, Ongoing Opportunity, Hybrid Working, Based in Sydney, Grade 7/8** · A rare opportunity to provide direct support to the head of the Brand, Digital and Communications division as we continue to grow and embed the new Customer Service cluster. You will play a ...
-
Executive Assistant
4 days ago
Salt Recruitment Sydney, AustraliaWe are urgently looking for an exceptional Executive Assistant/Team Assistant for an immediate start for a 6-week assignment. Working in their corporate office located in Sydney CBD, you will have the drive and passion; looking to step-up and play a critical part in the organisat ...
-
Executive Assistant
4 days ago
Cox Purtell Staffing Services Sydney Central Business District, Australia**Contract Type**: · Full Time · **Location**: · Sydney CBD - New South Wales · **Industry**: · Administration & Office Support · **Contact Name**: · Sophie Kelly · **Contact Phone**: · **Date Published**: · 20-Mar-2023 · Executive Assistant · 12m FTC · Sydney CBD 2000 · $95k+ Su ...
-
Executive Assistant
1 week ago
Healthdirect Australia Sydney, AustraliaGrow with an organisation dedicated to helping Australians improve their health · - Permanent, full-time opportunity · - Hybrid working between home and our Haymarket office, near Central station · **About us** · Healthdirect Australia is a government-owned, not-for-profit organi ...
-
Executive Assistant
4 days ago
u&u Recruitment Partners Sydney, AustraliaJoin an established and successful higher education business that deliver high quality courses to domestic and international students. This Executive Assistant role is pivotal to business success, you'll be supporting the CEO and CFO as a primary focus and own the process for boa ...
-
Executive Assistant
3 days ago
EST10 Recruitment Sydney, Australia$135,000 + Superannuation + Benefits · - Forge meaningful relationships within the broader EA cohort and take on a mentorship role · - A future-focused workplace with passionate, smart, and friendly colleagues WFH 1 day per week · **What makes this company unique?** · This indust ...
Executive Assistant - Sydney, Australia - Aurex Group
Description
Job description
Company Overview:Our client is a leading Real Estate Fund Manager seeking an experienced and dedicated Executive Assistant to provide unparalleled support to a busy Executive Director and his team in Sydney. They are initially looking for Maternity Leave cover for a minimum of 12 months with potential of a permanent role for the right candidate. The candidate needs to be skilled at managing a range of responsibilities, a range of stakeholders and needs to thrive in a fast-paced environment.
Key Responsibilities:
As the Executive Assistant, you will ensure the seamless functioning of the team and require administration, organisation, and relationship management to efficiently & effectively supporting your director. The role requires and not limited to the following responsibilities:
Executive Assistance: