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    Team Administrator - Melbourne, Australia - Urbis

    Urbis
    Urbis Melbourne, Australia

    Found in: Talent AU C2 - 43 minutes ago

    Default job background
    Full time
    Description

    About this role

    Who we are:

    Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.

    We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs and much more.

    Urbis shaping Futures your way

    The Opportunity:

    Urbis is seeking a team administrator to join our Economics and Property team in Melbourne

    This opportunity is suited for a proactive individual, who is tech savvy and wanting to gain valuable experience providing high quality administrative support to a high performing business unit.

    The team administrator will deliver secretarial, document production and administrative support, achieved through exceptional personal organisation and time management.

    You will:

  • Manage and monitor emails, diary, conferences and meeting room bookings, catering and video conference arrangements;
  • Create relevant expense reports on behalf of Director's including reconciliation and entry of expense items and receipts;
  • Organise travel arrangements as needed which may include flight and hotel bookings, car hire arrangements, and other transportation arrangements.
  • Coordinate team meetings, marketing activities, events and resources;
  • Provide administrative support to the wider team including report and document preparation, including compilation and formatting, word processing, data entry support and excel formatting;
  • Coordination of tender responses and document production generally, in a fast and accurate manner;
  • Assist with monthly invoicing for the team and where applicable coordinate invoicing with Directors;
  • Provide a high level of technical support on all Microsoft Office Suite software, Urbis Practice Management System (BST) and expense management systems.
  • Complete other duties as directed.

    • About You:

  • Demonstrated experience in a similar role supporting multiple stakeholders.
  • Excellent knowledge and skills in Microsoft Office suite of products (Teams, Outlook, Word, PowerPoint and Excel in particular);
  • Experience using the systems – BST *desirable
  • High proficiency in both spelling and grammar
  • Exceptional time management and organisational skills
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