Jobs
>
Melbourne

    Senior Team Administrator - Melbourne, Australia - Urbis

    Urbis
    Urbis Melbourne, Australia

    1 week ago

    Default job background
    Full time
    Description

    About this role

    Who we are:

    Urbis is people focused, and we want the best for our team, our clients, and our communities. We are a community of passionate problem solvers, sought out by our clients for our fresh thinking and approach to their city-shaping projects. You will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.

    We pride ourselves on empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, a generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs, extensive training opportunities and much more.

    Urbis shaping futures, your way

    The Opportunity:

    We are seeking a dynamic and proactive Senior Team Administrator to join our Melbourne Design Studio. The ideal candidate should possess exceptional personal organisation, communication, and time management skills to provide administrative support to a high-performing design studio.

    The role demands a proactive, curious and self-motivated individual who takes initiative and is always seeking to improve their skills. You will be challenged with diverse and exciting tasks, ensuring that no two days are the same.

    If you're passionate about providing top-notch administrative support and becoming an integral member of our design studio and superstar design administration team, then we would love to hear from you.

    You will:

  • Provide proactive administrative support to Directors and the wider design team.
  • Provide financial and technical support on the Urbis Practice Management system (BST), including the set-up of projects, tracking budgets and monthly invoicing and reporting.
  • Extensive document preparation, compiling, formatting, word processing and data entry.
  • Coordinate travel, diary management, client meetings, team meetings and events.
  • Assist with tender submissions by becoming an Urbis 'tender champion'
  • Provide technical support on all Microsoft Office Suite programs and expense management system (Concur).
  • Prepare presentations, project sheets and capability statements.
  • Collaborate around continuous improvement of existing administrative systems.
  • Learn alongside an experienced team of design administrators.


    • About You:

  • Minimum 3 years of experience in a similar role, supporting multiple people
  • Brings a positive and 'can do' attitude
  • Ability to provide customer/client-service to a professional standard
  • Ability to manage multiple requests on the go
  • Ability to develop strong rapport with team members
  • High attention to detail
  • Be able to adapt to change at a fast pace
  • Minimum Intermediate level MS office skills (Excel, Word, Outlook, PowerPoint)
  • Employment Hero

    Team Administrator

    22 hours ago

    Employment Hero Melbourne, Australia

    **Working at WGA**: · We are a national employee-owned engineering consultancy firm with offices throughout Australia and New Zealand. With over 500 employees throughout Australia, you will experience a family feel environment while having a great support network nationally, so y ...

  • Contour Personnel Pty Ltd

    Team Administrator

    22 hours ago

    Contour Personnel Pty Ltd Melbourne, Australia

    Close to CBD location · - Collaborative work environment · - Work from home 1-2 days per week · Contour Personnel is a Talent Acquisition, HR & Business Advisory Consultancy specialising in the engineering and construction sectors. Combining over fifty years' experience across gl ...

  • Colliers International

    Team Administrator

    6 days ago

    Colliers International Melbourne, Australia

    Company Description · At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what's right for our clients, people and communities. We accelerate their success by empowering th ...

  • Pinsent Masons

    Team Administrator

    22 hours ago

    Pinsent Masons Melbourne, Australia

    **About Pinsent Masons** · Pinsent Masons is one of the world's leading law firms, with a rapidly growing presence in Australia built on a reputation for outstanding work for clients and genuine care for its people. · We focus on five key sectors: Advanced Manufacturing & Technol ...

  • URBIS

    Team Administrator

    22 hours ago

    URBIS Melbourne, Australia

    **Who we are**: · Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for ou ...

  • Molander Recruiting

    Team Administrator

    22 hours ago

    Molander Recruiting Melbourne, Australia

    Prestige mid-tier accounting firm on the city fringe of Melbourne · - Busy and varied role that would suit someone energetic and proactive · - Industry competitive salary on offer · - Outstanding team culture and close-knit team · - 8 extra annual leave days per annum · **The Cli ...

  • Samma Property Group

    Team Administrator

    1 week ago

    Samma Property Group West Melbourne, Australia

    **The Company**: · Samma Real Estate is part of Samma Property Group's diverse businesses focused on the property industry. As a boutique Real Estate business, Samma Real Estate has built a respected reputation in Melbourne's residential property market. Samma Real Estate special ...

  • Visy

    Team Administrator

    22 hours ago

    Visy Melbourne, Australia

    **Job no**: 508224 · **Work type**: Full Time · **Location**: Melbourne - Inner · At Visy, our people make us stand out from the crowd. We're always seeking solutions, opportunities and possibilities. We look for people who see what's ahead and run towards it. These people are he ...

  • Recruitment Alternative

    Team Administrator

    2 days ago

    Recruitment Alternative Melbourne, Australia

    **Growth position with a long-standing firm**: · - **Challenging and diverse role**: · - **Join a team-focused firm to provide a range of financial & business advisory services.** · **About the Role**: · Working for a well-established, high-performance CA Firm who provide a range ...

  • KordaMentha

    Team Administrator

    1 day ago

    KordaMentha Melbourne, Australia

    Administration/Support/Service | Closing Date: 14/06/2024**1. Objectives and scope of the position**: · - To provide direct assistance to Senior Executive Assistant, Executive Assistants and Executive Support Officer in the areas of office coordination. · - To provide assistance ...

  • Sharp & Carter

    Team Administrator

    5 days ago

    Sharp & Carter Prahran, Australia

    Located in Melbourne's Inner Eastern Suburbs · - Permanent role · - Fantastic company culture · **About the role** · This opportunity exists to make the role your own - you will have the freedom to develop procedures and there is the scope for career progression. · **Key responsi ...

  • Western Health

    Administration Team Leader

    1 day ago

    Western Health Melbourne, Australia

    Location: Melbourne | Western Metropolitan · Job type: Full time · Organisation: Western Health · **Salary**: Salary not specified · Occupation: Accounting, Administration/Secretarial, Health and Allied Health, Human Resources, Occupational Health and Safety, Projects · Reference ...

  • McGrathNicol

    Junior Team Administrator

    1 week ago

    McGrathNicol Melbourne, Australia

    McGrathNicol is a specialist Advisory and Restructuring firm, helping businesses improve performance, manage risk, and achieve stability and growth. · We are looking for an energetic Team Administrator to join our Melbourne based, Clients & Markets team. You will be responsible f ...

  • Monash Health

    Administration Team Leader

    1 day ago

    Monash Health Melbourne, Australia

    Location: Melbourne | Southern Metropolitan · Job type: Full time · Organisation: Monash Health · **Salary**: Salary not specified · Occupation: Administration/Secretarial · Reference: 60016 · - Administration Team Leader - Allied Health Inpatient Program · - Permanent Full Time ...

  • Mercy Health

    Administrative Team Leader

    5 days ago

    Mercy Health Melbourne, Australia

    Location: Melbourne | Eastern Metropolitan · Job type: Full time · Organisation: Mercy Health · **Salary**: Salary not specified · Occupation: Administration/Secretarial · Reference: 20450 · **Early Parenting Centre Administration Team Leader** · - O'Connell Family Centre (OFC) i ...

  • Monash Health

    Administration Team Leader

    6 days ago

    Monash Health Melbourne, Australia

    Location: Melbourne | Southern Metropolitan · Job type: Full time · Organisation: Monash Health · **Salary**: Salary not specified · Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Information Manage ...

  • Dorset Rehabilitation Centre

    Administration Team Leader

    22 hours ago

    Dorset Rehabilitation Centre Melbourne, Australia

    Are you looking for a challenging yet rewarding position with an organisation that allows you to be a part of something bigger? · An exciting position has become available for an Administration Team Leader to assist the Administration Manager oversee the Administration Department ...

  • Monash Health

    Administration Team Leader

    22 hours ago

    Monash Health Melbourne, Australia

    Location: Melbourne | Southern Metropolitan · Job type: Part time · Organisation: Monash Health · **Salary**: Salary not specified · Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Information Manage ...

  • MJD Recruitment

    Team Administration Coordinator

    2 days ago

    MJD Recruitment Melbourne, Australia

    Are you passionate about the environment & making a difference · - Do you enjoy a role with genuine variety & responsibility you can make your own? · - Ideal for those in the West and towards the Macedon ranges · **Described as an INCREDIBLE place to work** · We are working with ...

  • ABN Group

    Administration Team Leader

    1 week ago

    ABN Group Melbourne, Australia

    493413 · - Melbourne · - Administration/Support Service · - Full-time (Permanent) · **What's on offer?** · The Admin Team Leader plays a key role in enhancing and protecting our production timeframes, providing accurate information to their internal & external stakeholders, suppo ...