Executive Assistant - Melbourne, Australia - Mars, Incorporated and its Affiliates

Mars, Incorporated and its Affiliates Melbourne, Australia

Found in: JobGet AU C2 - 6 days ago

Description

Job Description:

If you are an organised, dynamic and confident Executive Assistantwho has a passion for Pets and working with a fun and busy Leadership team, we have the role for you.

Mars Pet Nutritionis on the hunt for an Executive Assistantto provide direct high level administrative support to the Pet Nutrition Leadership Team.

You will play a crucial role in managing part of our Leadership Team executive schedules, coordinating meetings, handling confidential information and providing overall administrative support to enhance the efficiency of our Leadership Team. You will be able to build relationships with other members of the Mars Family, provide solutions in a timely manner and demonstrate a high-level of integrity, composure and understanding to the confidentiality and commercial sensitivity of their work.

What are we looking for?

Relevant degree or qualification in high-level administration management; Diploma of Business, Graduate Certificate in Business Administration etc.
Previous experience in a similar position
Delivering and managing a high-level customer service in a highly dynamic environment
Demonstrated high-level of competency with a range of office software and online programs (MS Office Suite)
Experience in event management and/or marketing/presenting is advantageous
Strong attention to detail

What will be your key responsibilities?

Efficiently manage and prioritise executive calendars, scheduling meetings, appointments and travel arrangements
Coordinate and manage all domestic and international travel arrangements
Maintain a high level of confidentiality in all interactions, exercise discretion and professionalism in dealing with executive-level communications
Manage multiple tasks simultaneously, ensuring deadlines are met and important matters are addressed promptly
Organise and coordinate meetings, conferences and events for executives, including logistics, agenda preparation and follow-up actions
Agenda items, minute meetings where required, calendar coordination of all who are required to attend
Identify and proactively work on process improvements, cost effectiveness, sustainability and efficiencies in the administrative function.

What can you expect from Mars?

Genuine career progression with a focus on you and your career goals. Best-in-class learning and development support from day one, including access to our in-house Mars University
Global health and wellbeing program to support flexibility and work-life balance
Opportunity to make a difference with our volunteer and ambassador programs
Be part of a company that is contributing to making the world a better place today and every day through our sustainable generation plan
A culture that offers collaboration, leadership and rewards you for the role you play within Mars.
At Mars Petcare, have a real impact on creating a better world for pets, a world where they're healthy, happy and welcome. This includes in our office

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.