Executive Assistant - Canberra, Australia - Department of Employment and Workplace Relations

Department of Employment and Workplace Relations Canberra, Australia

1 day ago

Full time

Description

APS Level 4
Canberra, ACT; Melbourne, VIC
$75,996 - $81,274

About the Department of Employment and Workplace Relations
We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces – supporting individuals and our nation to prosper.

The Role
Reporting to the Assistant Secretary, the Executive Assistant is responsible for providing high-level executive administrative support and office management, such as diary management, travel arrangements, note-taking, general correspondence, meeting coordination, document preparation and records management. The Executive Assistant is the primary point of contact for the office and must demonstrate and uphold the Australian Public Service (APS) Values at all times. The successful candidate should be able to maintain discretion, exercise initiative, and sound judgement to achieve results.

Duties and Responsibilities
The Skills and Training Group are seeking applications for Executive Assistants (EA) at the APS 4 level. Our ideal candidate will have strong administrative and organisational skills and be able to hit the ground running. The successful candidate should be able undertake various support and coordination activities while maintaining discretion, exercising initiative and sound judgement to achieve results.

The EA will work alongside the divisional EAs/EO and Branch Directors to provide advice and assistance to internal and external stakeholders support the broader priorities of the Division.

Our ideal candidate will have the ability to:

Manage diaries and anticipate requirements for meetings, ensuring briefing materials are prepared, including Senate Estimates, and undertake secretariat functions when required.
Managing branch coordination activities and assisting with workflow management, ensuring tasks are completed, deadlines are met, with the right level of priority placed on them.
Communicate effectively with sound written and verbal communication skills.
Understand the role and functions of the branch and understand of how these relate to the Department's goals and priorities.
Provide back-up and support to other support staff in the Division.
Preparing minor correspondence, minutes and other written material as directed.
Administering procurement activities and payment of invoices as directed.
Book and manage travel.
Maintain accurate records, adhering to DEWR systems and clearance processes.
Manage the Branch workload and forward plan, including numerous coordination tasks.
Aiding the branch with accommodation/property needs, committees, branch meetings or events and liaison with internal and external service providers to ensure issues are quickly resolved.
Support a culture of collaboration and positivity across the branch.

Qualifications and Education
Essential: Customer service or administrative experience
How to Apply
Applicants are required to provide up to a one-page summary (no more than 500 words) that outlines skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.

The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.

In the eRecruit (the department's online recruitment system) you will also need to:

upload a Curriculum Vitae
provide contact details for 2 Referees.

Eligibility

Citizenship - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

Security Clearance - our successful candidate is required to hold, or have the ability to obtain, and maintain a Baseline security clearance.

Affirmative Measure – Aboriginal and Torres Strait Islander Employment
These positions are only open to Aboriginal and Torres Strait Islander peoples. This is consistent with Section 26 of the Australian Public Service Commissioner's Directions 2016. The filling of this employment opportunity constitutes a special measure under subsection 8(1) of the Racial Discrimination Act 1975.

Confirmation of Heritage
Candidates who are applying under Affirmative Measures must have their Aboriginal and Torres Strait Islander heritage confirmed.
A confirmation must stipulate that a person:

is of Aboriginal and/or Torres Strait Islander descent; and
identifies as an Aboriginal and/or Torres Strait Islander person; and
is accepted as such by the community in which they live, or formerly lived.

Satisfactory evidence is considered a signed letter with a common seal, if this is not available, the department may accept a signed letter without a common seal or a statutory declaration from the candidate and a Community Elder.

The department has an Indigenous Liaison Officer (ILO) who is available to support you throughout the recruitment process. To speak to our ILO please email

Please refer to the Job Information Pack for more information about the role.

How to apply for jobs in the Australian Public Service (APSC Guide) Opens in new window

Job Information Pack Opens in new window

Executive Assistants

3 days ago

HiTech Personnel Canberra, Australia

**Reference #**: · - JF/JA0865**Title**: · - Executive Assistants - Federal Govt**Category**: · - ICT**Location**: · - ACT**Work Type**: · - Contract**Remuneration**: · - $Neg**Term**: · - 12 Months + EXT**Description**: · - **Leading Federal Government Department**: · - **Initia ...
Executive Assistant

1 week ago

ASIO Canberra, Australia

**The opportunity** · ASIO is currently seeking to fill various Executive Assistant positions at the AE5 (APS5) and AE6 (APS6) level. · These roles involve working closely with all functional areas across ASIO's enterprise as well as Australian government partner agencies to ensu ...
Executive Assistant

1 week ago

Karlka Recruiting Group Canberra, Australia

12-month contract · - Federal Government Agency · - ACT Location · **About the company** · Karlka Recruiting Group has partnered with a · **Federal Government Agency** to engage an Executive Assistant. · ***This position is located in their busy ACT office for an initial · **12-m ...
Executive Assistant

1 week ago

Easy Authoring Canberra, Australia

**6 Month contract with potential extension**.**: · - **Attractive Hourly rate of $58.63/Hour + Super**: · - **Immediate start | Canberra** · Easy Authoring is seeking a high-performing Executive Assistant to join a high-profile government project · **Purpose of the role**: · The ...
Executive Assistant

2 days ago

ACT Government Canberra, Australia

**Executive Assistant** · **Full-time Permanent**: · **Closes: 07 June 2023**: · **Classification**: Administrative Services Officer Class 5 · **Salary**: $84,749 - $89,705 plus superannuation · **Position No**: 57655, several - 02AT3 · **Directorate**: Canberra Health Services · ...
Executive Assistant

1 week ago

ACT Government Canberra, Australia

#LI-DNI · **Executive Assistant** · **Full-time Permanent**: · **Closes: 31 March 2023**: · **Classification**: Administrative Services Officer Class 6 · **Salary**: $91,315 - $104,509 plus superannuation · **Position No**: AM · **Directorate**: Canberra Health Services · **Adver ...
Executive Assistant

1 week ago

ACT Government Canberra, Australia

Are you an enthusiastic and dedicated Executive Assistant? An exciting opportunity exists for you to work in the Deputy Director General's Office within the Office of Industrial Relations and Workforce Strategy, CMTEDD. This role will suit a highly energetic and experienced Execu ...
Executive Assistant

1 week ago

Department of Employment and Workplace Relations Canberra, Australia

APS Level 4 · - Canberra, ACT · - $75,996 - $81,274 · **About the Department of Employment and Workplace Relations** · We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting ...
Executive Assistant

1 week ago

Pinpoint Talent Canberra, Australia

Hourly Rate of $45.50 -$50 +Super · - ACT location · - 12 months contract · We are looking for enthusiastic Executive Assistants that are willing to go the extra mile to ensure the smooth running of their Executive team. · - ACT location · - Hourly Rate of $45.50 -$50 +Super · - ...
Executive Assistant

1 week ago

Ampersand Canberra, Australia

**6 Month Contract + possibility of extension** · **Pay: $58.63 / hour + super** · **Location: Reid ACT & WFH (Combination of onsite & WFH requirements)** · **Primary purpose of the role**: · A ACT government organisation is looking for a high-performing Executive Assistant to jo ...
Executive Assistant

2 days ago

Launch Recruitment Canberra, Australia

100% onsite role - ASAP Start. · - 9 month contract with a view to go permanent · - Excellent hourly rate on offer · **Full Job Description** · - Are you an organised and detail-oriented professional seeking an exciting opportunity to support top-level executives? Our client is c ...
Executive Assistant

1 week ago

Page Personnel Canberra, Australia

Range of opportunities for all levels of Executive Assistants · - Opportunity for career development and progression · **About Our Client**: · We are currently partnering with multiple businesses and Government agencies looking for Executive Assistant's of all levels. · Opportuni ...
Executive Assistant

2 days ago

Launch Recruitment Canberra, Australia

Hybrid working options available · - APS5 salary - across the band available · - Opportunity to grow and develop outside of a traditional EA role · Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the ...
Executive Assistant

1 week ago

Australian Government - Department of Education Canberra, Australia

APS Level 4 · - Canberra, ACT · - $75,996 - $81,274 · **About the Department of Education** · We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning. · **About th ...
Executive Assistant

3 days ago

Adecco Canberra, Australia

Full time, permanent opportunity · - Great employee benefits and incentives · - Hybrid work arrangements available · An excellent opportunity for an experienced Executive Assistant to join Adecco DFR to support the Managing Director of Defence Force Recruiting (DFR). · As an Exec ...
Executive Assistant

1 day ago

Effective People Canberra, Australia

**23rd February, 2023**: · **Executive Assistant** · **National Police Check Required Prior to Commencement** · **Immediate Start, 6 Month Opportunity** · **$48.96 Per Hour, Ex Super** · **Canberra Based, Onsite Role** · **Ref #104811** · **Submissions Close Tuesday 28th February ...
Executive Assistants

2 days ago

Australian Federal Police (AFP) Canberra, Australia

JOB TITLE - Executive Assistants (Band 3, Band 4 & Band 5) - Australian Federal Police · EMPLOYMENT TYPE - Ongoing Full time; Non-ongoing Full time · LOCATION - ACT, NSW, WA, QLD, SA, VIC · AFP BAND & SALARY - Band 03, $67,208 - $78,467 | Band 4 $78,467 - $92,243 | Band 5 $92,243 ...
Executive Assistant

1 week ago

Adecco Canberra, Australia

Full time, permanent opportunity · - Great employee benefits and incentives · - Hybrid work arrangements available · An excellent opportunity for an experienced Executive Assistant to join Adecco DFR to support the Managing Director of Defence Force Recruiting (DFR). · As an Exec ...
Executive Assistant

1 day ago

ACT Government Canberra, Australia

**Eligibility/other requirements**: · - The position requires experience providing high-level administrative and executive assistance, effective communication and problem-solving skills, the ability to exercise sound judgement, excellent multi-tasking skills, and an ability to ma ...
Executive Assistant

1 week ago

Australian National University Canberra, Australia

**Classification**:ANU Officer 6/7 (Administration) · **Salary package**:$89,134 to $102,600 per annum plus 17% superannuation · **Term**: Full-time, Continuing · - Join a highly collaborative and supportive team with a service-driven culture · - Hybrid work arrangements availabl ...