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    Executive Assistant - Victoria, Australia - Ramsay Health Care

    Ramsay Health Care
    Ramsay Health Care Victoria, Australia

    2 weeks ago

    Default job background
    Full time
    Description
    • Permanent, full-time opportunity
    • Fast-paced, dynamic role with no day being the same
    • Experience the flexibility of a hybrid role, with the option of working from home or from the office.

    The Opportunity

    This compelling opportunity is open for a dynamic Executive Assistant who will provide crucial support to our Pharmacy group's CEO, involving schedule management, appointment coordination, correspondence handling, task prioritisation, and ensuring seamless daily operations while serving as a gatekeeper to the executive leadership team.

    Key Accountabilities

    • Provide comprehensive and confidential administrative support services to facilitate service delivery goals.
    • Manage calendars efficiently, prioritising appointments and rearranging as needed.
    • Coordinate appointments, meetings, events, travel, and expense claims.
    • Support various meetings by preparing agendas, briefings, notes, and follow-ups.
    • Professionally handle phone calls, redirecting or taking messages and addressing queries.
    • Draft, proofread, and edit correspondence, reports, presentations, and documents.
    • Research and gather data on specific topics for reports and issue responses.
    • Keep Leadership Team members well-informed of upcoming commitments and issues.
    • Act as a liaison between the Leadership Team and other stakeholders, scheduling meetings and maintaining clear communication.

    Your Skills and Experience

    • 5+ years of experience supporting executives and senior management.
    • Exceptional interpersonal skills, maintaining a positive and resilient demeanour under pressure.
    • Strong attention to detail in written and verbal communication, including proofreading.
    • Proven ability to work effectively under pressure and meet tight deadlines.
    • Expertise in handling sensitive information with the utmost discretion and confidentiality.
    • Self-motivated and highly productive, capable of working independently.
    • Flexible and proactive approach to work, adept at prioritisation for successful outcomes.
    • Intermediate to advanced proficiency in Microsoft Office and communication technology.
    • Quick adaptation to new technology and acquisition of technical skills.

    Desirable but not essential

    • Qualifications in Business Administration, Management, Health Management, or a related field.
    • Healthcare organisation experience.

    Why Choose a Ramsay Career?

    Ramsay Health Care, a global operator of private hospitals and primary care clinics with 72 Australian sites employing over 30,000 people. We have been focused on delivering high-quality patient care and practicing the Ramsay Way philosophy of 'People Caring for People' since 1964 We believe in a bright future for our company and for every one of our employees – our wellbeing initiatives and learning and development programs have seen us grow as an industry leader and sought after employer. We are also the leading private provider of mental health services in Australia known as Ramsay Mental Health.

    We offer a great range of employee benefits including:

    • We encourage and offer assistance and support for professional development.
    • Internal peer nominated awards (as well as Ramsay's National awards).
    • Access counselling, wellbeing services, legal and financial assistance.
    • Flexible Leave Program: purchase additional annual leave.

    Requirements

    • Must provide a National Police check conducted within the previous 12 months.
    • According to the role, Ramsay may require a Working-With-Children check and proof of immunisation against infectious diseases, which may include Covid-19.

    To Apply

    All applications should include your CV outlining your experience and skills in line with the above criteria.

    Applications close Thursday 16th May 2024.

    Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available at

    #LI-DNI

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