Executive Assistant - Canberra, Australia - ASIO

ASIO
ASIO
Verified Company
Canberra, Australia

1 week ago

Olivia Brown

Posted by:

Olivia Brown

beBee Recruiter
Description

The opportunity
ASIO is currently seeking to fill various Executive Assistant positions at the AE5 (APS5) and AE6 (APS6) level.


These roles involve working closely with all functional areas across ASIO's enterprise as well as Australian government partner agencies to ensure timely and accurate advice can be provided relating to Australia's national security.

As an Executive Assistant in ASIO, you will work in a high-tempo environment and contribute directly to mission outcomes, with exposure to a variety of ASIO work and activities.

You will work closely with other Executive Assistants, and be part of a supportive network.


Role responsibilities

AE5 Executive Assistants:

  • Provide comprehensive administrative and executive support to senior officers.
  • Liaise effectively with a range of internal and external stakeholders, exercising judgement and professionalism to build productive working relationships.
  • Manage and coordinate calendars and work schedules, providing logístical support including travel arrangements and senior level liaison commitments.
  • Prioritise, triage and coordinate responses to tasks in accordance with expectations.
  • Respond to incoming and outgoing communications.
  • Prepare, collate and manage the timely distribution of meeting papers, meeting minutes, reports and briefs.
  • Work collaboratively with the broader Senior Leadership team and other executive assistants.

In addition to the above, AE6 Executive Assistants:

  • Prioritise and oversee the completion of tasks, undertaking analysis and thinking strategically to achieve outcomes in line with ASIO's mission.
  • Streamline senior executive workflow and develop support processes to enhance efficiency.
  • Undertake research and analysis, as directed.

What you will bring

  • Excellent administration and organisational skills with attention to detail, thoroughness and consistency.
  • Strong communication skills, both verbal and written.
  • Ability to develop and maintain effective working relationships with both internal and external stakeholders.
  • Ability to coordinate tasks effectively, multitask and manage competing priorities.
  • An exceptional level of professionalism, initiative and the ability to selfdirect.
  • Be highly organised, motivated, responsive and resilient.
  • Deliver outcomes consistent with the Organisation's practices and values.
  • Be confident meeting timeframes and managing your own workload.
  • Demonstrate a cando attitude plus the initiative and discretion to manage the role effectively.


In addition to the above, as an AE6 Executive Assistant you must have a proven ability to provide high level support to senior executives.


What we offer you
ASIO provides a number of benefits to its staff including:

  • A competitive salary, including a 7.5 per cent allowance for maintaining a Positive Vetting security clearance.
  • Employer superannuation contributions of 15.4 per cent.
  • A variety of leave options, in addition to the standard 4 weeks annual leave to ensure your worklife balance.
  • Flexible working hours/arrangements to assist you to maintain your worklife balance (please note: due to our unique working environment, work from home options may not be available).
  • Study assistance, including financial support and study leave for tertiary education.
  • Access to 7 staffled diversity and inclusion networks.
  • Mentoring opportunities.
  • Access to an Employee Assistance Program (EAP).

Eligibility
To be eligible for the role, you must be:

  • An Australian citizen.
  • Assessed as suitable to hold and maintain a Positive Vetting security clearance at the highest level.

Reasonable adjustments


Please advise us if you require any additional assistance in order to fully participate in the recruitment process or the workplace.


Location

How to apply

  • A written pitch of up to 500 words using examples to demonstrate how your skills and experience meet the requirements.
  • An uptodate CV, no more than two pages in length.

Closing date and time

Monday 29 April 2024 at 5:00pm AEST

The Recruitment Selection Process - what to expect


require any additional assistance or reasonable adjustments during any stage of the recruitment process in order to fully participate in the recruitment process or the workplace.

We ask all applicants for their patience throughout the process.


A merit pool may be created to fill future vacancies which has the same or similar requirements as these positions.

This merit pool will be valid for up to 18 months.


The Recruitment Selection Process - Timeframes

  • Online testing will likely commence early in May 202
  • Assessment Centres and/or Interviews will likely run in June to July 2024.

Employment conditions
Salary packaging arrangements are also available.


Enquiries
**More information
More jobs from ASIO
See all jobs of ASIO