Governance Assistant - Melbourne, Australia - Citywide Service Solutions

Citywide Service Solutions Melbourne, Australia

5 days ago

Part time

Description

Citywide is recruiting for a Governance Assistant to support the Governance and Quality functions of the business. This is a role that will see you juggling multiple tasks, assisting the Company Secretary and the Assurance, Risk & Governance team. You will be responsible for the implementation of key administrative functions to support the business. This is a part time role (4 days a week) based in our North Melbourne office.

About Citywide

Citywide is a company with a clear purpose and mission – we shape liveable cities for more than 14 million people in communities along Australia's eastern seaboard. We manage and maintain all aspects of civic amenity, assets and infrastructure for government and private enterprise customers, to the benefit of the host communities in which we work and whom we serve.

Primary Responsibilities:

Assist Company Secretary and Assurance, Risk & Governance
Ensuring that Board and Committee policy and procedures are followed.
Coordinating the timely preparation, completion and despatch of Board and Committee papers.
Preparation of draft Agendas, Minutes, Cover Sheets and meeting Run Sheets.
Coordinating and maintaining the upkeep of all company records, including ASIC filings.
Helping to organise and facilitate the induction and professional development of directors, including managing Diligent Resource Centre for Board and Executives.
Creating and maintaining the Board Calendar.
Travel and Expense management for Board members.
Management and maintenance of Company Registers, including Conflicts of Interest.
Administer Document Management process, including the registered document repository.
Support the administration of Change Management process and Quality System
Creating Purchase Orders and arranging payments of invoices.
Event/workshop management including booking venues, setting up events and organising the agendas.
Ensuring integrity and confidentiality of Board and CEO's office is maintained.
Other duties as required within the scope of the role.

Required Skills and Experience:

Minimum 5 years' experience in office administration
Confident high level interpersonal and communication skills
Professional phone manner and ability to liaise with various stakeholders
Advanced Microsoft Office and general computing knowledge
Excellent time management, highly developed organisational skills and ability to handle a range of tasks with competing priorities
Event management experience
Strong verbal & written communication
Excellent attention to detail
Proven ability to work under pressure
Ability to multi-task with a high degree of adaptability in a fast paced changing environment
High degree of personal integrity and credibility and the ability to represent the CEO, Executive and Board with professional competence
Governance or Compliance training or experience would be highly regarded but is not mandatory

In return we offer:

The job security that comes with our list of long-term contracts
The chance to make an impact in a rapidly expanding company
The opportunity to further develop your skills in a strong, supportive environment
A workplace that focuses on safety first
A company with a culture of teamwork and respect
Potential to work flexibly

How to apply:

Click the APPLY button now

Alternatively, email your resume and cover letter to

Please note:

A full drivers licence and good driving record is essential. Reference checks, Driver Demerit Check, Police Check and Medical, including Drug and Alcohol testing are all pre-employment requirements for Citywide.

We do not accept unsolicited resumes from employment agencies. No (search) fee will be paid in the event we hire a candidate whose resume is submitted by an employment agency to any of our employees without a valid written recruitment agreement. Such resumes shall be deemed the sole property of Citywide.

Citywide is an equal opportunities employer, we invite applications from all backgrounds.

*Only successful applications will be contacted*

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