Jobs
>
Melbourne

    Portfolio Administration Manager - Melbourne, Australia - Mirvac

    Mirvac
    Mirvac Melbourne, Australia

    5 days ago

    Default job background
    Description

    Mirvac's people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. Two recent accolades to reflect this are:

  • #1 in AFR BOSS' Best Places to Work in Property, Construction & Transport 2022.
  • #1 Company Globally for Gender Equality in Equileap's 2022 & 2023 Review.

    • We also offer a number of competitive and unique benefits for permanent employees including:

  • Flexible Work Arrangements.
  • Leadership and Professional Development Programs.
  • Generous Parental & Partner Leave Policy.
  • Unlimited Volunteer Leave and National Community Day.
  • Mirvac Pride Committee

    • Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.

    Your Opportunity

    As a Portfolio Administration Manager you will provide outstanding and consistent support to assets across the portfolio through the management of accurate lease related information and high-quality data input in all systems and deliver exceptionally memorable and rewarding experiences to our customer. Your responsibilities include but are not limited to:

  • Building collaborative relationships with asset teams, delivering a consistent service and attending meetings as required;
  • Responsible for accurate data input of all lease related information and collation of associated documentation;
  • Achieving 100% accuracy of each asset's Tenancy Schedule;
  • Achieving > 95% data accuracy in Salesforce.
  • Performing monthly rent up and invoicing responsibilities for the assets;
  • Completing all lease outgoing adjustments/estimates and rent reviews for the assets in accordance with lease requirements and relevant state legislation; Conducting lease audits;
  • Production of lease related correspondence to retailers/operators and distribution to the asset teams where required.
  • Assisting the asset teams with Capex related processes;
  • Raising work and purchase orders for the assets;
  • Matching supplier invoices for review, approval and payment for the assets;
  • Where required, assisting with daily receipting and debt collection for the assets;
  • Assisting with month-end procedures in accordance with the finance timetable;
  • Driving improvements and maximising efficiency of administration related procedures;
  • Working collaboratively with national teams to deliver Retail divisional initiatives, and contributing to the implementation of the Retail strategy;
  • Adhering to Mirvac policies and procedures and internal reporting deadlines and providing accurate and high-quality outputs, and quick responses to requests for information about the assets;
  • Assisting with any projects, or undertaking additional duties as reasonably required.

    • Your point of difference

    You will have relevant tertiary qualifications, previous experience in a similar role and demonstrated account reconciliation and administration skills

    You will have a high level of IT proficiency and a strong understanding of relevant legislation and the legal obligations of the asset.

    Finally, you will be proactive and self-motivated approach with the ability to solve problems, have exceptional communication skills with the ability to maintain confidentiality and discretion in relation to asset information.

    All of these attributes are preferred, if you think you may be the right fit for the role please still apply.

  • Peter MacCallum Cancer Centre

    Administration Manager

    4 days ago

    Peter MacCallum Cancer Centre Melbourne, Australia

    Location: Melbourne | CBD · Job type: Full time · Organisation: Peter MacCallum Cancer Centre · **Salary**: $83,658 - $100,000 · Occupation: Administration/Secretarial · Reference: 2727 · At Peter Mac we aim to continuously improve cancer care, research and education across all c ...

  • Vector NZ

    Administration Manager

    1 week ago

    Vector NZ Melbourne, Australia

    Administration Manager · - Part-time · - Engagement type: Permanent - Employee · - Department: Australia Operations · **Company Description**: · **About Us** · If you love working with a diverse group of people who are all about putting the customer at the centre and enabling cho ...

  • Western Health

    Administration Manager

    4 days ago

    Western Health Melbourne, Australia

    Location: Melbourne | Western Metropolitan · Job type: Full time · Organisation: Western Health · **Salary**: Salary not specified · Occupation: Accounting, Administration/Secretarial, Health and Allied Health, Human Resources, Occupational Health and Safety, Projects · Reference ...

  • Whitehorse City Council

    Administration Manager

    3 days ago

    Whitehorse City Council Melbourne, Australia

    **_Administration Manager - Leisure Facilities _** · - **Fixed Term Full Time Parental Leave Position until December 2024**: · - **Salary $92k per annum + 11% Superannuation**: · - **Drive membership retention and enhance service delivery in **a leisure and recreation environment ...

  • Northpark Private Hospital

    Administration Manager

    4 days ago

    Northpark Private Hospital Melbourne, Australia

    **Senior Administration Manager** · **Northpark & LaTrobe Private Hospitals** · - **Key Leadership Role** · - **National Private Healthcare Group** · - **Great Public Transport & Car access only 20km N/E CBD** · Are you looking for a rewarding career and the opportunity to lead a ...

  • Department of Education

    Administration Manager

    4 days ago

    Department of Education Melbourne, Australia

    Location: Melbourne | Southern Metropolitan · Job type: Full time / 12 months · Organisation: Department of Education · **Salary**: $91,418 - $103,725 · Occupation: Administration/Secretarial · Reference: VG/DE/SEVR B · The Administration Manager role is integral in promoting, de ...

  • Gough Recruitment

    Administration Manager

    1 week ago

    Gough Recruitment Melbourne, Australia

    Salary Circa $90K · - 12 Month Contract · - Top-tier Shopping Centre · **The Client**: · Work with a market-leading retail landlord, working at one of their key premium assets in Melbourne's West. You will head up the Administrative Team at this high-profile and extremely excitin ...

  • Ramsay Health Care

    Administration Manager

    1 week ago

    Ramsay Health Care Melbourne, Australia

    Full-Time_ · We are seeking an** experienced administrative professional** to lead our **Front Office and Consulting Suite** team at **Ramsay Clinic Albert Road** in central Melbourne. · **About the Role** · In this role you will provide leadership and direction to all administra ...

  • MJD Recruitment

    Administration Manager

    4 days ago

    MJD Recruitment West Melbourne, Australia

    Work for a feel-good business that is passionate about the Australian community · - North-western suburbs - 2 days WFH every week · - Up to $100,000 + super plus a host of employee benefits for a high performer · **_This role is not about a title, its about a skill set._** We are ...

  • JLL

    Administration Manager

    1 week ago

    JLL Melbourne, Australia

    JLL supports the Whole You, personally and professionally. · Shaping the future of real estate for a better world · At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and alway ...

  • Engage Personnel

    Administration Manager

    1 day ago

    Engage Personnel Melbourne, Australia

    We have over 4 new roles in Client Services across Melbourne · - WFH Options and other amazing benefits including retreats · - Competitive salaries from $65,000 - $90,000 + super · **Client Services Coordinator | Melbourne CBD | $75,000 plus Super** · Our client is a multi award ...

  • Department of Education

    Administration Manager

    4 days ago

    Department of Education Melbourne, Australia

    The primary responsibility of this role is to lead and manage a geographically disbursed workforce of up to 16 FTE. The Regional Administration team assists in facilitating the achievement of the Department of Education and Training's priorities, aims and objectives by providing ...

  • Chorus Executive

    Administration Manager

    1 week ago

    Chorus Executive Melbourne, Australia

    Fast-growth, dynamic start-up with double digit month on month growth · - Autonomy to make a big difference · - Reporting to the CEO · Peeplcoach is an on-demand career and leadership development platform, and our mission is to ensure that every person has access to an experience ...

  • Spring Professional

    Portfolio Administration Manager

    1 week ago

    Spring Professional Melbourne, Australia

    Exciting opportunity in the property industry with a respected group · - Brand new luxury CBD office · - Great culture, exciting projects and supportive team · Spring Professional are partnered with one of Australia's leading Retail Property & Real Estate Groups, who now have an ...

  • Austin Health

    Hip Administration Manager

    1 week ago

    Austin Health Melbourne, Australia

    Location: Melbourne | Eastern Metropolitan, Melbourne | Northern Metropolitan · Job type: Full time · Organisation: Austin Health · **Salary**: Salary not specified · Occupation: Administration/Secretarial, Human Resources, Legal, Occupational Health and Safety · Reference: 45378 ...

  • William Angliss Institute

    Student Management Administrator

    5 days ago

    William Angliss Institute Melbourne City Centre, Australia

    **Full-time and 12 months Fixed Term Opportunity**: · - ** Commencing salary: $66,052 per annum plus 11% superannuation and annual leave loading** · **About the role**: · This newly created opportunity will enable you to work across all student management areas: administration an ...

  • D2L

    Learning Administration Manager

    1 day ago

    D2L Melbourne, Australia

    D2L is a cloud company that is modernizing education and building the Future of Work. The old models of teaching and learning are in the midst of the largest transformation in history, and D2L is at the heart of that fundamental shift. · New models of teaching and learning enable ...

  • JLL

    Assistant Administration Manager

    1 day ago

    JLL Melbourne, Australia

    JLL supports the Whole You, personally and professionally. · Shaping the future of real estate for a better world · At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and alway ...

  • SS&C Technologies

    Registry Management Administrator

    1 week ago

    SS&C Technologies Melbourne, Australia

    Registry Management Administrator · SS&C is a global provider of investment and financial services and software for the financial services and healthcare industries. Named to Fortune 1000 list as top U.S. company based on revenue, SS&C is headquartered in Windsor, Connecticut and ...

  • DXC Technology

    Administrator - Medical Management

    1 week ago

    DXC Technology Melbourne, Australia

    **About the role** · Working as an Administration Assistant within the Medical Management division of DXC's Victorian Workers Compensation Claims team you will provide support to register certificates and to process payments of accounts and weekly payments received on behalf of e ...