Jobs
>
Executive Assistant
>
Melbourne

    Executive Assistant - Victoria, Australia - Ramsay Health Care

    Ramsay Health Care
    Ramsay Health Care Victoria, Australia

    5 days ago

    Default job background
    Full time
    Description
    • Permanent, full-time opportunity
    • Fast-paced, dynamic role with no day being the same
    • Experience the flexibility of a hybrid role, with the option of working from home or from the office.

    The Opportunity

    This compelling opportunity is open for a dynamic Executive Assistant who will provide crucial support to our Pharmacy group's CEO, involving schedule management, appointment coordination, correspondence handling, task prioritisation, and ensuring seamless daily operations while serving as a gatekeeper to the executive leadership team.

    Key Accountabilities

    • Provide comprehensive and confidential administrative support services to facilitate service delivery goals.
    • Manage calendars efficiently, prioritising appointments and rearranging as needed.
    • Coordinate appointments, meetings, events, travel, and expense claims.
    • Support various meetings by preparing agendas, briefings, notes, and follow-ups.
    • Professionally handle phone calls, redirecting or taking messages and addressing queries.
    • Draft, proofread, and edit correspondence, reports, presentations, and documents.
    • Research and gather data on specific topics for reports and issue responses.
    • Keep Leadership Team members well-informed of upcoming commitments and issues.
    • Act as a liaison between the Leadership Team and other stakeholders, scheduling meetings and maintaining clear communication.

    Your Skills and Experience

    • 5+ years of experience supporting executives and senior management.
    • Exceptional interpersonal skills, maintaining a positive and resilient demeanour under pressure.
    • Strong attention to detail in written and verbal communication, including proofreading.
    • Proven ability to work effectively under pressure and meet tight deadlines.
    • Expertise in handling sensitive information with the utmost discretion and confidentiality.
    • Self-motivated and highly productive, capable of working independently.
    • Flexible and proactive approach to work, adept at prioritisation for successful outcomes.
    • Intermediate to advanced proficiency in Microsoft Office and communication technology.
    • Quick adaptation to new technology and acquisition of technical skills.

    Desirable but not essential

    • Qualifications in Business Administration, Management, Health Management, or a related field.
    • Healthcare organisation experience.

    Why Choose a Ramsay Career?

    Ramsay Health Care, a global operator of private hospitals and primary care clinics with 72 Australian sites employing over 30,000 people. We have been focused on delivering high-quality patient care and practicing the Ramsay Way philosophy of 'People Caring for People' since 1964 We believe in a bright future for our company and for every one of our employees – our wellbeing initiatives and learning and development programs have seen us grow as an industry leader and sought after employer. We are also the leading private provider of mental health services in Australia known as Ramsay Mental Health.

    We offer a great range of employee benefits including:

    • We encourage and offer assistance and support for professional development.
    • Internal peer nominated awards (as well as Ramsay's National awards).
    • Access counselling, wellbeing services, legal and financial assistance.
    • Flexible Leave Program: purchase additional annual leave.

    Requirements

    • Must provide a National Police check conducted within the previous 12 months.
    • According to the role, Ramsay may require a Working-With-Children check and proof of immunisation against infectious diseases, which may include Covid-19.

    To Apply

    All applications should include your CV outlining your experience and skills in line with the above criteria.

    Applications close Thursday 16th May 2024.

    Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available at

    #LI-DNI

  • Department of Education

    Executive Assistant

    1 day ago

    Department of Education Melbourne City Centre, Australia

    FIXED TERM UNTIL 30 JUNE 2025 · The Victorian Registration and Qualifications Authority (VRQA) regulates for quality learning outcomes. · The VRQA Executive Office consists of the CEO and Deputy CEO - Schools, who is supported by the Executive Coordinator, and the Executive Assis ...

  • Save the Children Australia

    Executive Assistant

    1 week ago

    Save the Children Australia Melbourne, Australia

    **The Organisation** · We believe good evidence and effective implementation have the power to solve our most pressing social problems. We are passionate about using our expertise to work with policy makers, practitioners and organisational leaders and funders to effectively use ...

  • Austin Health

    Executive Assistant

    4 days ago

    Austin Health Melbourne, Australia

    Location: Melbourne | Northern Metropolitan · Job type: Full time · Organisation: Austin Health · **Salary**: Salary not specified · Occupation: Administration/Secretarial, Human Resources, Legal, Occupational Health and Safety · Reference: 45470 · An exciting opportunity has bec ...

  • Employment Hero

    Executive Assistant

    2 days ago

    Employment Hero Melbourne, Australia

    **The Position** · A great opportunity has become available for an experienced Executive Assistant to support the Director and Founder of one of Victoria's Largest privately owned property Development companies with a highly reputable organization team with a growing portfolio of ...

  • Uniting Church in Australia Synod of Victoria and Tasmania

    Executive Assistant

    2 days ago

    Uniting Church in Australia Synod of Victoria and Tasmania Melbourne, Australia

    About the role · - Values-based organisation · - Genuine work-life balance culture with great benefits · - Effective and supportive team of EAs and admin staff · About the role · The Uniting Church in Australia, Synod of Victoria and Tasmania, has a great opportunity available fo ...

  • Department of Health

    Executive Assistant

    1 day ago

    Department of Health Melbourne, Australia

    Location: Melbourne | CBD · Job type: Full time / Ongoing · Organisation: Department of Health · **Salary**: $91,418 - $103,725 · Occupation: Projects · Reference: VG/DH/PH/1709722 · ***: · Working within the Office of the Executive Director, Policy and Programs Branch, the Execu ...

  • Healthcare Professionals Group

    Executive Assistant

    1 week ago

    Healthcare Professionals Group Melbourne, Australia

    **About the company** · Work within a large global Biotechnology company that boasts a good company culture that is always expanding. · **About the opportunity** · **Duties** · - Provide Executive Assistance · - Booking of travel and meeting rooms along with arranging catering · ...

  • Launch Recruitment

    Executive Assistant

    2 days ago

    Launch Recruitment Melbourne, Australia Part time

    Immediate start & high probability of extension · - 3 days per week - Wednesday - Friday · - $60 + Super per hour · Are you an organised and detail-oriented professional seeking an exciting opportunity to support top-level executives? Our client is currently looking for a dynamic ...

  • Department of Jobs, Skills, Industry and Regions

    Executive Assistant

    1 week ago

    Department of Jobs, Skills, Industry and Regions Melbourne, Australia

    Location: Melbourne | CBD · Job type: Full time · Organisation: Department of Jobs, Skills, Industry and Regions · **Salary**: $91,418 - $103,725 · Occupation: Administration/Secretarial · Reference: VG/081976A · The Department of Jobs, Skills, Industry and Regions is firmly focu ...

  • Victorian Health Building Authority

    Executive Assistant

    1 week ago

    Victorian Health Building Authority Melbourne City Centre, Australia

    Are You · - A highly organised and methodical individual? · - An excellent communicator with exceptional interpersonal skills and a collaborative approach to work? · - Able to work with mínimal supervision, be flexible and take the initiative? · Role PurposeThe Executive Assistan ...

  • National Australia Bank

    Executive Assistant

    11 hours ago

    National Australia Bank Melbourne, Australia

    Executive Assistant - People and Culture · **Executive Assistant - People and Culture** · **Job no**: 794002 · **Business unit**: People and Culture · **Primary position location**: 395 Bourke St, Melbourne, VIC · **Work type**: Permanent Full time · **Region**: VIC- Melbourne CB ...

  • Department of Health

    Executive Assistant

    1 week ago

    Department of Health Melbourne City Centre, Australia

    ***: · The Executive Assistant & Administration Coordinator provides high-level executive support to the CEO and Collaborative Centre Board through strong organisational and workload management skills and an ability to confidently triage work as required. The Executive Assistant ...

  • Monash University

    Executive Assistant

    1 week ago

    Monash University Melbourne, Australia

    **The Opportunity** · An exciting opportunity exists for an Executive Assistant to join the Department of General Practice within the School of Public Health and Preventive Medicine. The Executive Assistant provides a range of effective secretarial, administrative and office mana ...

  • Department of Justice and Community Safety

    Executive Assistant

    3 days ago

    Department of Justice and Community Safety Melbourne City Centre, Australia

    Utilise your leadership expertise to provide support and advice to the Corrections Victoria branch. · - Ongoing, Full-Time Opportunity to work with a high-performing and passionate team in the Victorian Public Service · - VPS Grade 3: $72,751 - $88,336 plus superannuation. · Abou ...

  • Department of Health

    Executive Assistant

    1 week ago

    Department of Health Melbourne, Australia

    Location: Melbourne | CBD · Job type: Full time / 29-Dec-23 · Organisation: Department of Health · **Salary**: $90,067 - $102,192 · Occupation: Administration/Secretarial · Reference: VG/DH/MH/1700696 · ***: · The Executive Assistant & Administration Coordinator provides high-lev ...

  • Charterhouse

    Executive Assistant

    1 week ago

    Charterhouse Melbourne, Australia

    **Temp to perm **full time** position **| **$90-100K + super**: · - **CBD fringe location | Tram **stop** right outside **+ 5 min walk to train station**: · - **Clear communication, respectful, high performing team | **Support to **Executive Director** · **About the company** · T ...

  • Department of Jobs, Skills, Industry and Regions

    Executive Assistant

    1 week ago

    Department of Jobs, Skills, Industry and Regions Melbourne City Centre, Australia

    Executive Assistant / Office Manager · - Salary: $91,418 to $103,725 (Plus Superannuation) · - Fixed term up to 2 years · - Usual hours of work: Full time (flexibility may be available) · - Usual work location: 1 Spring, Street Melbourne (flexibility may be available) · Helping t ...

  • Perigon Group

    Executive Assistant

    1 week ago

    Perigon Group Melbourne, Australia

    Working from home flexibility · - Effective and supportive team · - Immediate start · Our client is a large Australian NFP organisation. They are looking for a Executive Assistant to join their team on a full time, permanent basis. · **The Role**: · We are looking for an experien ...

  • Department of Jobs, Skills, Industry and Regions

    Executive Assistant

    3 days ago

    Department of Jobs, Skills, Industry and Regions Melbourne City Centre, Australia

    Helping the Victorian economy move toward net zero, the CarbonNet Project is a cutting-edge project, investigating the potential for establishing a large-scale, carbon capture and storage (CCS) network in Victoria's Gippsland region. · The EA Office Manager will provide high-leve ...

  • Ramsay Health Care

    Executive Assistant

    1 week ago

    Ramsay Health Care Melbourne, Australia

    **The Opportunity** · A fantastic opportunity has emerged for a highly organised and efficient Executive Assistant to provide support to the Executive team in delivering seamless administrative and secretarial services to achieve goals and excellence in service delivery. The succ ...