- Managing internal and external appointments with appropriate meeting lead times including travel and diary management.
- Managing complex billing and reporting requirements.
- End-to-end file management including opening and closing of files, preparing engagement letters, responding to audit comforts, ensuring conflict and trust compliance and tracking changes to fee estimates.
- Drafting correspondence to clients.
- Assisting with meeting preparation and the coordination of post meeting actions.
- Event management for group / client / sector / firm events.
- Coaching and mentoring Administrative Assistants.
- A minimum of 5 years' experience as a Legal Assistant, Secretary or Personal Assistant within professional services.
- Proven organisational and time management skills with the ability to maintain a high level of attention to detail and organisational skills to prioritise workload and meet deadlines.
- The ability to work a minimum of four days in the office is essential.
- Strong matter management and billing experience (Aderant Expert) is advantageous.
- Ability to anticipate Partner requirements to reduce administrative time.
- Ability to adapt to a changing environment.
- Exceptional written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
- We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
- We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
- We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
- We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
- For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser -
- Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.
-
Legal Secretary
Found in: Talent AU C2 - 1 hour ago
Empire Group Sydney, Australia Full timeLegal Secretary- Corporate · Sydney CBD | Top Tier Law Firm | Full-time Permanent Role · Incredible opportunity to join a top tier, international law firm as a Legal Secretary within their Sydney Corporate team. This is a full-time opportunity, offering an excellent working envi ...
-
Legal Secretary
Found in: Talent AU C2 - 4 days ago
Elias Recruitment Sydney, Australia Full timeExperienced Legal Secretary - Family Law · $85k -110K+s · Excellent Opportunity · We have multiple openings for experienced Legal Secretaries supporting important Clients at one of Sydney's top Boutique Family Law Firms. If you have prior experience as well as a genuine passion f ...
-
Legal Secretary
Found in: Talent AU C2 - 3 days ago
CU Services Pty Limited Sydney, Australia Full timeThe role · We have an exciting opportunity for a Practice Administrator to join our Corporate M&A team in Sydney on a full-time basis. Working with Partners and , this role will suit a driven PA who can work effectively within a hybrid team, is a natural organiser and has a drive ...
-
Legal Secretary
Found in: Talent AU C2 - 3 days ago
Montgomery Advisory Sydney, Australia Full timeOur client is Australia's largest law firm who are well known for their work-life balance. · A role has opened up within the Wills & Estates team, supporting a Senior Partner and their team. This is no ordinary wills and estates role. The matters you'll find yourself working on a ...
-
Legal Secretary
Found in: Talent AU C2 - 9 hours ago
Montgomery Advisory Sydney, Australia Full timeOur client is known for being a great place to work, as well as a well known leading Australian firm, particularly in the insurance space. · They are looking for an experienced Insurance Litigation Legal Secretary to support a busy Partner and team. · You'll need: · 5+ years exp ...
-
Legal Secretary
Found in: Talent AU C2 - 9 hours ago
Empire Group Sydney, Australia Full timeLegal Support Opportunities - Various Practice Groups · Sydney CBD | Leading Law Firms | Great Culture and Mentoring · We are working with multiple leading law firms who are seeking various Legal Assistants to join their Sydney Offices and support busy partners across differing p ...
-
Legal Secretary
Found in: Talent AU C2 - 1 day ago
u&u Sydney, AustraliaAbout the Company · They are a well established full-service Mid Tier law firm in Australia, known for providing high-quality legal services nationally. · The firm caters to both national and international clients, offering legal expertise in sectors such as banking and finance, ...
-
Legal Secretary
Found in: Talent AU C2 - 3 days ago
Clifford Chance Sydney, Australia Permanent· Job Description · The Role · This position is responsible for providing proactive practice support and administration support to the corporate lawyers of the Firm primarily in relation to billable client work, and ensuring clients are serviced in a professional manner and in ...
-
Legal Assistant/secretary
Found in: Jobs Search AU C2 - 3 days ago
Burgess Paluch Legal Recruitment Sydney, Australia Full timeAre you an experienced Wills & Estates Legal Secretary looking to make a move into a leading boutique firm? Are you a wills & estates legal secretary looking to make the move into a highly regarded and progressive law firm? We are currently seeking a talented legal secretary to w ...
-
Legal Secretary – Projects
Found in: Talent AU C2 - 1 day ago
Ashurst Sydney, AustraliaThe Opportunity: · We currently have an exciting opportunity available for a Legal Secretary (Practice Executive) to join our team in Sydney on a full-time permanent basis. · As a Legal Secretary (Practice Executive) you will provide high level, proactive business support to the ...
-
Legal Assistant/secretary
Found in: Jobs Search AU C2 - 3 days ago
Burgess Paluch Legal Recruitment Sydney, Australia Full timeMultiple roles across a variety of areas of law at top-tier, mid-tier and boutique law firms. · We are currently working with a range of top and mid-tier national and boutique law firms on a range of support staff roles. · Some of these roles include: Legal Assistant - Litigation ...
-
Temporary Legal Secretaries needed
Found in: Talent AU C2 - 1 day ago
u&u Sydney, Australia Full timeAbout the Company · u&u. Recruitment Partners Legal Support team are true specialists, currently recruiting for several Temporary positions across various areas of Law. These range from roles in boutique, mid and global top-tier firms · About the Role · Temporary Legal Support ro ...
-
Paralegal/Law Clerk/Legal Secretary
Found in: Talent AU C2 - 2 days ago
AFL Recruitment Sydney, Australia Full timeParalegal/Law Clerk/Legal Secretary-1yr to Senior (Personal Injury/Workers Compensation) · **STRETCH to new HEIGHTS ** Exponentially growing 'non-traditional' law firm. Top Mentors. Visible career path. Energetic+Positive+Fun team.Life Friendly including part WFH. $60,000-$85,00 ...
-
Legal Secretary – Property-Leading National Firm
Found in: Talent AU C2 - 1 day ago
Kaleidoscope Legal Recruitment Sydney, Australia Full timeDevelop your career in a well regarded property team · Great team environment · Strong resources & · training available · Join a National mid-tier law firm in their leading property team. First rate training & mentoring. Act for well-known property developers · The Firm · This le ...
-
Temporary Legal Secretaries/Assistants – Short and long term roles on offer…
Found in: Talent AU C2 - 1 day ago
Kaleidoscope Legal Recruitment Sydney, Australia Full timeWork on a variety of areas and explore new firms · Great $$ on offer · Are you a legal secretary/assistant looking to pick up some temp work? Enjoy great $$, flexibility & variety. Contact us for new temporary assignments · Whether you are in-between jobs or just looking to enjoy ...
-
Lawyer / Legal Secretary / Paralegal
Found in: Talent AU C2 - 6 days ago
Questas Group Seven Hills, Australia Full timeAbout the Opportunity · We have an exciting opportunity available for either a Lawyer / Legal Secretary or a Paralegal to join our national organisation, on a full-time, fixed term or part-time basis depending on your preference. · This role will see you utilising your profession ...
-
Legal Executive Assistant
Found in: Talent AU C2 - 2 days ago
Knight Fowler Jenkins Sydney, Australia Full timeFull-time, permanent opportunity for experienced · Legal Secretary to join leading specialist Family Law firm · The Opportunity · This opportunity offers you, an experienced Legal Secretary, the rare chance to join a law firm which is consistently acknowledged as a leading specia ...
-
Chief Legal Officer
Found in: Jobs Search AU C2 - 1 day ago
Greenfields Executive Recruitment & Search Haymarket, Australia Full timeChief Legal Officer - General Counsel & Company Secretary - Consumer BankingGreenfields Executive Recruitment & Search · The Chief Legal Officer will report to the CEO with Senior Executive responsibility for the provision of legal and company secretarial support to both the Busi ...
-
Paralegal - Family Law
Found in: Talent AU C2 - 2 days ago
Assiduous Staffing Pty Ltd Sydney, Australia Permanent / Full timeThe Firm · Our client is a prominent Australian firm known for its expertise Family, Property, Corporate and Employment Law. This firm has established itself as a trusted partner for clients seeking proficient legal counsel in these critical areas. · What sets them apart is their ...
-
Legal Assistant
Found in: Jobs Search AU C2 - 3 days ago
Burgess Paluch Legal Recruitment Sydney, Australia Full timeAre you a experienced insurance legal secretary looking for a exciting new role with genuine opportunities for career progression The firm We are currently working closing with a highly regarded law firm who are growing their defendant insurance law team. · They are rated one of ...
Legal Secretary - Sydney, Australia - Herbert Smith Freehills
Description
JOB DESCRIPTION About Herbert Smith Freehills
As one of the world's leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.
We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.
The Opportunity
We have an exciting opportunity for an experienced Legal Assistant/Secretary to join our leading Mergers & Acquisitions (M&A) team based in Sydney CBD on a full-time, permanent basis.
As a Legal Assistant, you will play a critical role in providing high level support to Partners Tony Damian, Nicole Pedler and Amelia Morgan while also having the opportunity to add value to the team.
Please note that this role requires you to be in the office four to five days per week (9:00am to 5:30pm).
Key responsibilities:
To be successful in this role, you will have:
What we offer:
We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and Neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.
Team
CorporateWorking Pattern
Full timeLocation
SydneyContract type
Permanent ContractDiversity & Inclusion
At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.
We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.
