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    Executive Assistants - Canberra, Australia - Australian Government Department of Defence

    Australian Government Department of Defence
    Australian Government Department of Defence Canberra, Australia

    2 days ago

    Australian Government Department of Defence background
    Description

    Your Role

    Opportunities exist for highly motivated individuals to provide executive support to members of the Department of Defence's senior leadership team. The senior leadership team includes Australian Public Service (APS) Senior Executive Service (SES) employees and Australian Defence Force (ADF) Star Rank officers.

    A well-organised executive office is crucial to the smooth operation of the Department. With limited supervision, you will manage the office of either an SES Band 1 / One Star Officer or an SES Band 2 / Two Star Officer. This may include calendar management, preparation of correspondence, organising meetings, arranging travel, coordinating briefing packs and managing office systems and records using Microsoft Office, Objective (the Department's document management system) and Financial Management Systems. The roles also provides administrative and operational support to their respective Branches and Divisions.

    Please note: this is a rolling-recruitment process with suitability assessments conducted regularly. If you are successful, you will be placed in a merit pool and notified as position become available.

    Throughout the year, Defence may contact you to reconfirm your interest and provide any relevant information. We kindly request you let us know if your circumstances change and you no longer wish to remain in the merit pool.

    Our Ideal Candidate

    The Senior Leadership Group plays a key role in promoting and influencing a shared civilian/military commitment to the strategic direction of Defence. The Executive Assistant role is a position of trust and discretion. In working directly with members of the Senior Leadership Group it is crucial individuals are suitably skilled, professional, work well under pressure and have strong communication skills.

    Candidates will be well organised, demonstrate a high-level of initiative, have the ability to manage competing priorities, work independently, as well as collaborating effectively in a fast-paced environment. You will proactively anticipate the needs of your senior leader, exercise flexibility and resilience. You will have excellent time management skills, strong attention to detail and excel at building and maintaining stakeholder relationships.

    Candidates will be self-aware, with a positive attitude, demonstrating consideration and respect for a diversity of ideas and perspectives of others.

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