Executive Assistant - Canberra, Australia - Launch Recruitment

Launch Recruitment

Verified Company

Canberra, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

APS 5 opportunity

S26 transfer considered
Join a growing and exciting department

Launch Recruitment has established relationships across federal government agencies.

As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra.

This role will be supporting a COO and will also involve supporting the wider division where necessary.

Someone who:

Possesses strong organisation and problemsolving skills, with the ability to plan and manage your workload, select methods that resolve issues as they arise, or seek guidance when required.
Has good attention to detail, with the ability to take responsibility for accurate completion of work.
Has the ability to multitask, as well as adjust easily to changing work demands and circumstances.
Possesses excellent communication skills, both oral and written,
Has sound judgement, integrity, and discretion, including the ability to maintain confidentiality and privacy.
Is proficient with Microsoft software packages.

What's in it for you?

Flexible work arrangements
Engaged, positive and supportive work environment.
Negotiable remuneration

What you will do:

As an Executive Assistant you will manage the following for your Executive and their office:

Manage diary, calendar, inbox, and phone calls.
Plan and book travel, including accommodation in line with policy.
Coordination of administrative tasks such as stationary orders, phone lists, property, security, accommodation requests and financial acquittal services
Continuous improvement of the Executive office performance using efficient and practical administration processes and systems
Assist the Executive Officer to manage regular division wide correspondence, reporting and meetings.
Assist the Executive Officer to assign and collate briefs such as senate estimate briefings and coordinating document management.
Work collaboratively with other executive assistants across the Division, including assisting with onboarding new executive support staff as needed.
Adhoc tasks as required.

This role would be best suited to an experienced Executive Assistant, who has tenue within the APS.

A baseline security clearance is preferred, however not an outright necessity.