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    Project Officer - Sydney, Australia - UNSW Australia

    UNSW Australia
    UNSW Australia Sydney, Australia

    1 week ago

    Default job background
    Full time
    Description

    Why Your Role Matters

    :
    The Project Officer role sits within the Provost Office and plays a key role in providing high level project support. This role encompasses essential responsibilities such as managing Academic Calendar deliverables, reporting on budget management, facilitating communication with key stakeholders, overseeing compliance activities, coordinating events, managing SharePoint resources and handling procurement tasks.

    The Project Officer reports to the Program Director, Academic Calendar and has no direct reports.

    Responsibilities:

  • Provide key administrative and business support to the Program Director, Academic Calendar, coordinating meetings and diary support.
  • Support the Academic Calendar Project Team with regards to sequencing Academic Calendar activities, day to day project coordination, and deliverables to ensure that deadlines are achieved.
  • Provide high level advice about the delivery of projects. In consultation with the Program Director, Academic Calendar and Portfolio Managers, reset priorities and/or resources when required to meet overall program objectives.
  • Draft reports and prepare high-level presentations, including sourcing, and developing content.
  • Support the delivery of timely reports, papers, and draft responses to issues as required.
  • Develop agendas and reports, collate, and distribute papers, prepare and distribute minutes and other support communications.
  • Support Academic Calendar budget reporting and monitoring activities, including monitoring expenditure and forecasting.
  • Engage in document reviews and compliance issues and recommend and develop protocols and processes for management of issues as required.
  • Maintain accurate and up to date information within the Academic Calendar SharePoint to ensure that all published information is current and accurate.
  • Provide high level support for meetings, townhalls, workshops and training sessions.
  • Maintain the response to and tracking of actions assigned to the Academic Calendar Project resulting from Internal Audits.
  • Develop and maintain effective working relationships with internal and external stakeholders and deliver appropriate communications to the Academic Calendar project team, Divisions, Faculties and other senior stakeholders as required.
  • Facilitate and manage all Academic Calendar related procurement processes, including scheduling, documentation, collation of responses, communicating to vendors and stakeholders.

    • Skills and Experience Summary:

  • A relevant degree with substantial project, communications, and engagement experience and/or an equivalent level of knowledge gained through any other combination of education, training and experience.
  • Strong organisational skills and demonstrated ability to prioritise workload and meet strict deadlines while working in a high volume, process driven environment with variable workflow patterns and competing priorities.
  • Strong project coordination skills with demonstrated ability to compile project documentation, plans and objectives, contribute to continuous improvement opportunities and other project duties.
  • Demonstrated ability to work under pressure with sensitive confidential matters and manage all matters with a high level of discretion.
  • Demonstrated ability to analyse complex environments and take ownership for outcomes.
  • Research, analytical and problem-solving skills, with an ability to summarise issues and develop innovative solutions.
  • Strong interpersonal, negotiation and customer service skills including ability to liaise effectively with a diverse group of stakeholders and build strong relationships to achieve objectives.

    • Benefits and Culture: People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world. Our benefits include:

  • Career development opportunities
  • 17% Superannuation contributions and additional leave loading payments
  • Additional 3 days of leave over Christmas period
  • Discounts and entitlements (retail, education, fitness)
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