- Planning for and delivering high quality, accurate work whilst managing deadlines and competing priorities.
- Managing the billing process for your direct team including clients with specific billing requirements.
- Assisting partners and lawyers with client and cost reporting requirements
- Managing Partners internal and external appointments with appropriate meeting lead times including travel and diary management.
- Assisting with meeting preparation and the coordination of post meeting actions.
- Coordinating and managing a broad variety of responsibilities and deliverables.
- A minimum of 2 years' experience as a Legal Assistant or in administration in a corporate environment
- Strong matter management and billing experience (Aderant Expert).
- Strong time management and organisational skills.
- Excellent interpersonal skills.
- Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
- We're a world leading international law firm with a global team of over 5,000 professionals. Your growth is our ambition as we strive to be the market leader. We embrace diversity, high performance, collaboration, and digital innovation. As leaders in our field, we are client-centred, commercially driven, and renowned for our solution-focused expertise. Join us and be part of a human, bold, and outstanding team.
- As early adopters of agile working we prioritise flexibility to meet your needs, as well as that of your team, and your clients. You'll be in the office when you need to be and will be purposeful when you're there.
- We prioritise your growth by providing a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
- We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
- For more incredible benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser -
-
Executive Assistant
Found in: JobGet AU C2 - 6 days ago
Pulse Global Limited Melbourne, AustraliaA little bit about us · Pulse iD is a technology company headquartered in Hong Kong, with offices in Singapore, Dubai, Malaysia, Hong Kong, Australia, and Sri Lanka. We provide an end-to-end, intelligent, personalized offers platform that enables offer sourcing, merchant-funded r ...
-
Multiple - EA / Legal Assistant / Legal Secretary / PA roles across Melbourne
Found in: Talent AU C2 - 3 days ago
Engage Personnel Melbourne, Australia Full timeMultiple - Executive Assistant / Legal Assistant / Legal Secretary / PA roles across Melbourne. Top-tier, Mid-tier and boutique firms in many areas of law. · We are recruiting for so many wonderful law firms across Melbourne ranging in size from boutique to top-tier. · They are o ...
-
Deputy University Secretary
Found in: Talent AU C2 - 2 days ago
Swinburne Melbourne, AustraliaGreat opportunity for an experienced professional to support Swinburne University · Ongoing, full-time position at our vibrant Hawthorn campus · Attractive salary including 17% super and flexible/ hybrid options available · About the Role · Join Swinburne University of Techn ...
-
Manager, Operations
Found in: JobGet AU C2 - 6 days ago
State Government of Victoria, Australia City of Melbourne, AustraliaThe Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We're focused on supportingVictorians to be as healthy as they can; whether through alerting them to seasonal risks like thu ...
-
Team Executive
Found in: Talent AU C2 - 18 hours ago
Ashurst Melbourne, AustraliaThe Opportunity · We are currently recruiting for a Team Executive (Legal Secretary) to join our Melbourne office on a full time, permanent basis. · This role would suit someone who has a keen interest in progressing their administrative skills to become a Practice Executive (Se ...
-
Team Executive
Found in: Talent AU C2 - 6 hours ago
Ashurst Melbourne, Australia Full timeJob Title Team Executive Location Melbourne Description · The Opportunity · We are currently recruiting for a Team Executive (Legal Secretary) to join our Melbourne office on a full time, permanent basis. · This role would suit someone who has a keen interest in progressing thei ...
-
Senior Legal Secretary
Found in: Talent AU C2 - 3 days ago
Engage Personnel Melbourne, Australia Full timeSenior Legal Secretary / Personal Assistant – Support a Partner & Special Counsel · An amazing opportunity to work with 2 outstanding practitioners in a well-known mid-tier firm. This exceptional duo are leaders in the litigation space and have a wonderful career opportunity on o ...
-
Finance Director Job
Found in: Talent AU C2 - 6 hours ago
Arkema Melbourne, AustraliaJob Description · Organization · Strengthen and optimize the financial processes and contribute to the process improvement outside finance whenever it results in higher reliability of financial data · Optimize the organization of the finance department and prepare a future organi ...
-
Paralegal / Legal Secretary - Commercial Litigation
Found in: Talent AU C2 - 4 days ago
Engage Personnel Melbourne, Australia Full timeA stand out opportunity for a Paralegal / Legal Secretary with Litigation experience. Be part of a mid-tier firm that looks after their employees Great Benefits · Fantastic opportunity to support in commercial litigation · Working for a mid-tier firm in the CBD · Amazing benefits ...
-
Manager, Operations
Found in: Talent AU C2 - 22 hours ago
Department of Health Melbourne, Australia Full timeThe Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We're focused on supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like th ...
-
Senior Adviser
Found in: JobGet AU C2 - 15 hours ago
State Government of Victoria, Australia City of Melbourne, AustraliaThe Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We're focused on supportingVictorians to be as healthy as they can; whether through alerting them to seasonal risks like thu ...
-
Practice Executive
Found in: Talent AU C2 - 4 days ago
Ashurst Melbourne, AustraliaJob Title Practice Executive Location Melbourne Description · The Opportunity · We have an opportunity for a Practice Executive (Legal Secretary/Executive Assistant) to join our Operations team in Melbourne on a 12 month Fixed Term Contract basis. · Some key areas of responsibil ...
-
Legal Counsel
Found in: Jobs Search AU C2 - 3 days ago
Birchal Pty. Melbourne, Australia Full timeBirchal is Australia's leading crowd-sourced funding (CSF) platform with a simple mission: to simplify fundraising so that forward-thinking businesses can build communities of engaged supporters and get back to shaping the future we all want. · Our robust digital platform enables ...
-
Legal Counsel
Found in: Jobs Search AU C2 - 3 days ago
Birchal Pty. Melbourne, Australia Full timeBirchal is Australia's leading crowd-sourced funding (CSF) platform with a simple mission: to simplify fundraising so that forward-thinking businesses can build communities of engaged supporters and get back to shaping the future we all want. · Our robust digital platform enables ...
-
NEMHSP Project Manager
Found in: JobGet AU C2 - 2 days ago
State Government of Victoria, Australia Melbourne, AustraliaLocation: Melbourne | Northern Metropolitan · Job type: Full time, Part time · Organisation: Austin Health · Salary: Salary not specified · Occupation: Administration/Secretarial, Planning · Reference: 51369 · Full-time/part-time Fixed term (.8EFT-1.0EFT) · $80,000 – $100,000 pa ...
-
Executive Director, Strategic Policy And Evidence
Found in: Jobs Search AU C2 - 4 days ago
Clearcompany Melbourne, Australia Full timeAbout the role:Providing leadership and drive complex, time-limited projects relating to health system reformPart-time 0.6 FTE (job share arrangement) Senior Executive Role +BenefitsHybrid WFH/Melbourne CBDAbout us:At the Victorian Department of Health we want a future where Vict ...
-
Executive Assistant
Found in: JobGet AU C2 - 6 days ago
Boral Limited Melbourne, AustraliaBoral has a lot to offer. As Australia's largest integratedConstruction Materials Company, we have career opportunitiesthroughout Australia and across a broad range of disciplines fromtrade and engineering to manufacturing and logistics as well as arange of corporate functions. W ...
-
Administration Officer
Found in: JobGet AU C2 - 1 day ago
Baker Heart and Diabetes Institute Melbourne, AustraliaWe are looking for an experienced Administration Officer to join our Diabetes and Vascular Medicine lab led by Professor Alicia Jenkins. This is a diverse and multi-faceted role where you will be responsible for providing outstanding administrative support to Professor Jenkins an ...
-
Change and Adoption Lead
Found in: JobGet AU C2 - 5 days ago
State Government of Victoria, Australia Melbourne, AustraliaLocation: Melbourne | Northern Metropolitan · Job type: Full time · Organisation: Austin Health · Salary: Salary not specified · Occupation: Administration/Secretarial, Community Services, Health and Allied Health, Human Resources, Legal, Occupational Health and Safety, Other, Pl ...
-
Executive Assistant – International Women's Development Agency
Found in: JobGet AU C2 - 6 days ago
Devinfo Melbourne, AustraliaInternational Women's Development Agency IWDA is an Australia based organisation, resourcing diverse women's rights organisations, primarily in Asia and the Pacific, and contributing to global feminist movements to advance our vision of gender equality for all. · VISION: Gender e ...
Legal Secretary, Planning - Melbourne, Australia - Herbert Smith Freehills
Description
JOB DESCRIPTION About Herbert Smith Freehills
As one of the world's leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.
We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.
The Opportunity
We are seeking an experienced and driven Legal Assistant (Secretary) to join our Melbourne Projects, Energy and Infrastructure team. This role will see you provide high level support to Partner Heidi Asten and team of senior lawyers.
Key responsibilities:
To be successful:
You will need a passion for working collaboratively within a team, a proactive approach to delivering your work and strong attention to detail. You will also have:
What you can expect from us:
We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and Neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.
Team
Projects, Energy & InfraWorking Pattern
Full timeLocation
MelbourneContract type
Permanent ContractDiversity & Inclusion
At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.
We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.
