Jobs
>
Newcastle

    Senior Project Administrator - Newcastle, Australia - Umwelt

    Umwelt
    Umwelt Newcastle, Australia

    2 days ago

    Default job background
    Description

    Description

    • One of Australia's largest employee-owned environmental consultancies
    • Fun, collaborative team with diverse projects and a vibrant company culture
    • Flexible work arrangements and excellent employee benefits

    About Umwelt:

    With over three decades of experience and eight locations nationwide, we are a team of vibrant professionals collaborating with clients across a range of sectors including renewables, infrastructure, defence, regulation and policy, resources, and urban development. We provide fully integrated environmental and social assessment and management services including concept and feasibility, technical assessment, consultation, approvals, delivery, operations, and decommissioning.

    As the Senior Project Administrator, you will be a key member of our national administration team, which provides support for administrative and project tasks across the organisation. You will collaborate effectively and interact with different people within and beyond Umwelt, such as our employees at all levels, the admin team, customers, external providers, and agencies.

    Key Responsibilities:

    • Word processing tasks, including proof reading, editing, and formatting of a variety of documents from letters and proposals to large, complex, multi-volume reports in accordance with the Umwelt style guide and templates
    • Delegating or being delegated, tasks within the administration team and ensuring that they are completed in accordance with existing policies and procedures as well as the Quality Management System processes
    • Liaise with employees, vendors, clients, and suppliers regarding all administration information
    • Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties
    • Assisting with special projects, such as process improvements
    • Provide assistance to staff, managers, and senior-level officers as needed
    • Working in accordance with timelines and tasks supplied via the Administration Ticket Desk in Umwelt's SharePoint system
    • Look for opportunities to develop the presentation style of reports, letters, and other communication material
    • Undertake data entry, mail merge tasks and PowerPoint presentations
    • Coordination of efficient document production in liaison with project managers and other administration personnel
    • Provide administrative support to the project teams as directed by the National Administration Manager

    About You:

    The successful applicant for this position, will be a highly motivated and enthusiastic Senior Administrator experienced in the below areas:

    • Minimum 3+ years of experience in a similar role preferrable within a professional services firm
    • Strong attention to detail with excellent verbal and written communication
    • Ability to work under pressure to strict deadlines, prioritising tasks and coordinating others to ensure deadlines are met
    • High degree of professional integrity and takes pride in the quality of work with a strong ownership of responsibilities/accountabilities
    • Be inquisitive to improve and seek opportunities to enhance presentation and quality of documents.
    • Advanced skills in Microsoft applications: Word, PowerPoint, Excel, and Outlook
    • Advanced proficiency in Adobe Acrobat

    What We Offer:

    Our people are our number one priority, and we are committed to providing a workplace that supports our team to grow. As part of our team, you will be offered:

    • #MeDays – an Umwelt wellbeing initiative that offers staff up to an additional day of paid leave per month to support mental health and wellbeing
    • Flexible work arrangements to support a work/life balance
    • A role working alongside highly experienced professionals that can support you to grow and develop professionally
    • Opportunities to work nationally across a range of sectors on diverse and technically challenging projects
    • Opportunities to join the companies Employee Share Plan (ESP)
    • Paid parental leave for both primary and secondary carers
    • A workplace culture of learning and personal development, with a mix of in-house and externally hosted training opportunities offered as well as mentorship
    • Established and well considered wellbeing tools and initiatives and hands-on training.
    • A competitive salary based on skills and experience

    Diversity and Inclusion:

    Our vision is to make a difference for our clients, our people, and the world around us. We rely on the diversity and unique experiences that each of our employees bring to deliver on this vision. We are an equal opportunity employer, and we value diversity in the workplace.

    Our team is privileged to work closely with Indigenous communities across the nation, and we are actively progressing, as a team, the commitments we have made in our own Reconciliation Action Plan. We encourage applications from Aboriginal and Torres Strait Islander peoples.

    We support and promote a family-friendly working environment, and we offer a range of family-friendly work practices that allow our team members to balance their work commitments with their family responsibilities. This includes flexible work arrangements, paid parental leave and additional #MeDays, as well as a range of established and well considered wellbeing tools and initiatives.

    Join Our Team:

    If you believe you meet the criteria apply via, SEEK. Your application should include a covering letter addressing how you meet the above essential criteria and your resume outlining your previous experience.

    If you would like additional assistance through the recruitment process, please reach out to our friendly HR team at

    To be eligible for this position you must have unrestricted legal work rights to work in Australia.

    Role Type

    Hybrid
    • Permanent
    • Full-time
    • Mid-level Senior

    Company Overview

    Report this job

  • Peter Jacob Recruitment

    Project Administrator

    1 day ago

    Peter Jacob Recruitment Newcastle, Australia

    Competitive hourly rate - 12-month contract · - Well established organisation based in the Hunter Valley · - 35-hour week - Flexible working arrangements · **The Role** · Our client is looking for a determined and focused professional with an interest in contract management to ta ...

  • UGL Limited

    Project Administrator

    3 days ago

    UGL Limited Newcastle, Australia

    **About the role** · We work on challenging and exciting projects that shape the way we evolve, adapt and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard. · This opportunity ...

  • Kone

    Project Administrator

    3 days ago

    Kone Newcastle, Australia

    Great benefits and remuneration - Base + 12.5% superannuation & bonus · - Work with industry-leading products and technology · - Join a global organisation with a strong focus on training, safety and quality · At KONE, you'll find innovation that goes somewhere · We see a future ...

  • BAE Systems

    Project Administrator

    1 day ago

    BAE Systems Williamtown, Australia

    Perform purposeful work of national significance · - Perfect opportunity to join the Defence industry · - Enjoy interesting work, variety, development and flexibility within a strong team culture · At BAE Systems we are recognised for delivering projects of global and national si ...

  • Boeing RIV Site

    Project Administrator

    5 days ago

    Boeing RIV Site Williamtown, Australia

    About us · Boeing Defence Australia is shaping the future of aerospace and delivering some of the nation's most important programs for the Australian Defence Force. · Joining us is a chance to make your mark, working with a diverse team that is united in pushing the boundaries of ...

  • BAE Systems

    Project Administrator

    1 week ago

    BAE Systems Williamtown, Australia

    Perform purposeful work of national significance · - Perfect opportunity to join the Defence industry · - Enjoy interesting work, variety, development and flexibility within a strong team culture · At BAE Systems we are recognised for delivering projects of global and national si ...

  • BOEING

    Project Administrator

    5 days ago

    BOEING Williamtown, Australia

    At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We're committed to fostering an environment for every teammate ...

  • Tension Design Pty Ltd

    Project Administrator

    5 days ago

    Tension Design Pty Ltd Silverwater, Australia

    We are seeking a highly organized and detail-oriented Project Administrator to join our dynamic team. The successful applicant plays a crucial role in supporting the planning, execution, and completion of projects within an organization. This position involves a combination of ad ...

  • Emergent Group

    Project Administrator

    1 week ago

    Emergent Group Mayfield West, Australia Full time

    Advitech is the founding company of Emergent Group. It is a multi-disciplinary engineering and technical sciences company that provides high-level engineering and environmental services, advice, and management for multiple sectors including energy, agriculture, infrastructure, go ...

  • Umwelt

    Senior Project Administrator, Nsw

    1 week ago

    Umwelt Newcastle, Australia Full time

    Umwelt offers the experience and insight gained from more than 7000 projects Umwelt's growth and success is attributable to one key factor – our people We invest highly in professional development and allow the opportunity for each employee to provide feedback in the direction of ...

  • Maxwell Recruitment & Training

    Project Administrator

    5 days ago

    Maxwell Recruitment & Training Tomago, Australia

    Job Title: Project Administrator Date Posted: 24/04/2024 Location: Tomago · Share | |Email this job · Our client is seeking a motivated and driven project adminstrator to join their well established, innovative organisation located at Tomago for a 4 month contract. This position ...

  • WSP Australia

    Administrator

    22 hours ago

    WSP Australia Newcastle, Australia

    Join our team of intelligent and collaborative Changemakers and make your mark on tomorrow · **Project Administrator**: · Our Water team takes a holistic and sustainable approach to managing the use of water resources. We support governments, investors, developers, manufacturers, ...

  • people2people

    Site Administrator

    3 days ago

    people2people Newcastle, Australia

    Site administrator - start asap · Located in Newcastle · Well known leader within Construction Sector · Great supportive team · Busy Site Administrator opportunity is available to join a well known leader within the construction industry. You will join this project reporting into ...

  • UGL Limited

    Site Administrator

    5 days ago

    UGL Limited Newcastle, Australia

    At · **_UGL_** we work on challenging and exciting projects that shape the way we evolve, adapt, and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard. · This opportunity will ...

  • Paxus Australia Pty Ltd

    Project Officer

    3 days ago

    Paxus Australia Pty Ltd Newcastle, Australia

    Posted 18 March 2024 · - SalaryAU$350 - AU$500 per day · - LocationNewcastle · - Job type Contract · - DisciplineProject Services + Transformation · - Reference265100 · **Job description**: · - **9 month contract + potential for extension**: · - ** Day rate up to $450 + Super dep ...

  • Nepean (AU)

    Engineering Administration Assistant

    5 days ago

    Nepean (AU) Newcastle, Australia

    Nepean Power is a privately-owned Australian manufacturer specialising in high quality electrical industrial equipment. Our products can be found throughout the Australian and international mining, construction and industrial sectors. We are currently offering a fantastic opportu ...

  • John Holland

    Administration Assistant/receptionist

    1 day ago

    John Holland Newcastle, Australia

    Newcastle, AU**About the John Holland and Gamuda Joint Venture**: · The John Holland & Gamuda Joint Venture have been awarded the M1 Pacific Motorway from Black Hill to Tomago within the city of Newcastle and Port Stephens Council local government areas. The major project will pr ...

  • Jacobs

    Project Support Officer

    5 days ago

    Jacobs Newcastle, Australia

    Uncapped training and development · - Flexible working including hybrid home / office arrangements · - Free parking, corporate discounts, lifestyle leave and more · **ABOUT THIS ROLE** · *** · We are currently looking for Project Support Officer to join our team on a permanent ba ...

  • Lockheed Martin Australia

    Alis Administrator

    6 days ago

    Lockheed Martin Australia Newcastle, Australia

    NSW, Newcastle · - Information Technology · - 12493BR · **About us**: · - Lockheed Martin is a dynamic, growing, and energetic organisation offering stimulating, challenging work at the forefront of technology. Lockheed Martin is a leader in Australia's National Security, and our ...

  • St Vincent de Paul Society

    Administration Officer

    22 hours ago

    St Vincent de Paul Society Newcastle, Australia

    **Job No**: · **VIN3152** · *** · **Location**: · **Maitland Newcastle** · ***: · - Vinnies is seeking an enthusiastic and experienced Administration Officer · - Permanent, part-time 30 hours per week · - A rewarding opportunity to effectively engage stakeholders across a diverse ...