Executive Assistant - Canberra, Australia - Department of Employment and Workplace Relations

Department of Employment and Workplace Relations

Verified Company

Canberra, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

APS Level - Canberra, ACT; Melbourne, VIC
- $75,996 - $81,274

About the Department of Employment and Workplace Relations

We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper.

The Role

Duties and Responsibilities

The EA will work alongside the divisional EAs/EO and Branch Directors to provide advice and assistance to internal and external stakeholders support the broader priorities of the Division.

Manage diaries and anticipate requirements for meetings, ensuring briefing materials are prepared, including Senate Estimates, and undertake secretariat functions when required.
Managing branch coordination activities and assisting with workflow management, ensuring tasks are completed, deadlines are met, with the right level of priority placed on them.
Communicate effectively with sound written and verbal communication skills.
Understand the role and functions of the branch and understand of how these relate to the Department's goals and priorities.
Provide backup and support to other support staff in the Division.
Preparing minor correspondence, minutes and other written material as directed.
Administering procurement activities and payment of invoices as directed.
Book and manage travel.
Maintain accurate records, adhering to DEWR systems and clearance processes.
Manage the Branch workload and forward plan, including numerous coordination tasks.
Aiding the branch with accommodation/property needs, committees, branch meetings or events and liaison with internal and external service providers to ensure issues are quickly resolved.
Support a culture of collaboration and positivity across the branch.

Qualifications and Education

Essential:
Customer service or administrative experience

How to Apply

Applicants are required to provide up to a one-page summary (no more than 500 words) that outlines skills, knowledge, and experience and why you should be considered for this vacancy.

You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.

The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.

In the eRecruit (the department's online recruitment system) you will also need to:

upload a Curriculum Vitae

- provide contact details for 2 Referees.

Eligibility

Citizenship - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

Please refer to the Job Information Pack for more information about the role.
Job Information Pack Opens in new window