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    Executive Support Officer - Brisbane City, Australia - The State of Queensland

    The State of Queensland
    The State of Queensland Brisbane City, Australia

    1 week ago

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    Description

    Exciting New Role- Permanent, Full-time, Herston | Provide high quality, confidential executive and administrative support to the Executive Director, including managing priorities and deadlines for the Office of the Executive Director's activities

    The role
    As the Executive Support Officer, you play a crucial role in supporting efficient and effective operations in the Office of the Executive Director. Your duties encompass the coordination and management of confidential activities for the Executive Director, including email and diary management, travel arrangements, and event organization. Additionally, you analyse incoming correspondence, prioritise actions, and offer protocol-related advice to staff, using effective communication.

    Collaborating diplomatically with stakeholders at various levels, you provide administrative support functions for the senior management team and staff within the branch. Operating with a high degree of autonomy, you make informed decisions, proactively resolve issues, and contribute to enhancing branch efficiency through the development of procedural guidelines. Your commitment to working in accordance with departmental policies and procedures and ethical decision-making aligns with the organization's objectives, fostering a productive and harmonious working environment.

    The successful person
    To excel in this position, you must have proven experience providing top-tier executive support in a dynamic office environment and possess a solid understanding of senior executive office functions. Your interpersonal skills, including tact, discretion, and sensitivity, alongside your ability to maintain confidentiality and professionalism while communicating with senior management and staff, are paramount.

    Furthermore, your highly developed organisational abilities are essential, enabling you to adapt to shifting priorities in a fast-paced setting and optimise efficiency and productivity. Your track record of effectively collaborating within a team environment to achieve organisational goals within specified timeframes, fostering positive team dynamics, and resolving issues promptly and appropriately, is also key.

    About us
    The Department of Health is responsible for the overall management of the public health system in Queensland. We are an organisation that strongly believes in the need to work with people who value the goals of our organisation and who will thrive in our workplace. Working at the Department of Health is about making a difference.

    Under the leadership of the Deputy Director General, QPHaSS brings together key system support functions and the surveillance, prevention and control of communicable diseases and public health risks in Queensland. This includes leading the state-wide planning and coordination of programs and services to prevent or control, health-related diseases, hazards and harmful practices and enhance protective health factors to promote the overall health and wellbeing of Queenslanders. The scope of service covers the whole State across four key pillars - Pathology Queensland; Biomedical Technology Services; Forensic and Scientific Services; and Public Health.

    Benefits

    • A fast-paced, challenging and supportive environment

    • Competitive salary + generous superannuation and leave loading.

    • Flexible working arrangements

    • Diverse work culture

    • Career training and development

    How to apply
    To apply for this opportunity:

    • Please submit your resume (including the details of two referees), and

    • A cover letter (maximum 2 pages) outlining your skills and experience relevant for this role.

    Further information

    We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights ( ) and diversity ( ) .

    Applications will remain current for a period of up to 12 months and may be considered for other vacancies which may include an alternative employment basis (temporary; full time or part time).

    Documents

    Before applying for this vacancy please ensure you read the documents below.

    • QPHSS560031 Executive Support Officer Rd (PDF, 239KB) ( )
      Role Description

      QH Information for Applicants (PDF, 939KB) ( )
      Application Kit

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    We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights ( ) and diversity ( ) , including making any reasonable adjustments to support you through the recruitment process.

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