Ea/bid Coordinator - Melbourne, Australia - ACRWORLD

ACRWORLD

Verified Company

Melbourne, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

$100,000+ Super

Melbourne CBD
Global Architecture Practice

About Them:

Working for one of Australia's most refined international design practices, this role is one of a kind, supporting a highly regarded, easy going Director where your day to day just will never be the same.

This practice all about a creative, diverse culture where this Executive Assistant/Submissions Coordinator will reinforce this by making sure all functions of the business are looked after, from involvement with key clients, project management and administration you will be extremely hands on

Your Day to Day:

Coordinate and manage regular/ad hoc internal and external (client) meetings
Set up and management of meeting rooms
Liaising with clients on a regular basis
Maintain a well organised document filing system
Being an advanced user of the company's data management and project management software
Being well versed in the company's policies and procedures and monitoring compliance
Submissions
Formatting and composing fee proposals
Ordering of consumables, stationary and office supplies
Managing and coordinating maintenance of the office and equipment
Organising event and team functions
Coordinating with external marketing consultants
Organising photoshoots on completed projects
Coordinating content for upcoming competition entry or magazine submissions
Adhoc graphics work
Formatting presentations for internal or external use
Travel coordination and management
Assist in the implementation of executive initiatives/projects
Assist in the preparation of reports, memos, letters and other documents using word processing, spreadsheet, database or presentation software
Adhoc duties as needed

Skill and Experience**:

Previous Architecture practice experience would be ideal
Microsoft Office, Excel, and Outlook experience
35 years experience in a PA capacity and ant exposure to submissions/ bids/tenders
Experience in InDesign
Ability to adapt to frequent changes while coordinating and ensuring timely and effective delivery of services
Excellent organizational and multitasking skills
Must enjoy a fastpaced environment
Positive attitude and capability to engage with people

Salary & Benefits