Executive Assistant Temporary Employment Register - Canberra, Australia - Clean Energy Regulator

Clean Energy Regulator Canberra, Australia

3 days ago

Full time

Description

Various opportunities
Non-ongoing
Canberra based

The Temporary Employment Register is open to candidates to submit an expression of interest for employment with the Clean Energy Regulator (CER).

The Register enables us to access appropriately skilled and experienced individuals at short notice for non-ongoing or temporary positions. Depending on operational requirements, opportunities may be offered on a full-time, part-time or intermittent/irregular (casual) basis for up to an initial engagement period of 12 months, which can possibly be extended once to a maximum of 18 months as per the Australian Public Service Commissioner's Directions 2022.

There is no guarantee that an offer of employment will be made whilst your application remains on the register. You will only be contacted regarding your application if a vacancy arises that matches your skills and experience.

Executive Assistants are a key role within the agency. Our Executive Assistants work across the agency, supporting our Senior Executive and their branch/division.

As a high performing Executive Assistant, you will support your Senior Executive by providing high quality, accurate, timely and professional administrative support. This will include, but is not limited to:

Effective diary management and coordination, including but not limited to travel, meetings, papers and events.
Monitoring and managing the General Manager's to do lists, key deadlines and activities through the Microsoft suite of applications (such as Outlook, Teams Planner and OneNote).
General administrative support to ensure efficient provision of executive assistance, including but not limited to:
- taking minutes for meetings, preparation of meeting documentation and logistics associated with arranging meetings and administrative support to the Branches/Sections.
- quality control of documentation, including checking for accuracy and ensuring documentation presented is ready for General Manger review.
- undertaking ad hoc administrative tasks and projects that support agency objectives such as maintaining organisation charts, mailing lists, leave schedules, ordering of stationery and other tasks.
- drafting basic correspondence as required.
Creating, preparing and updating reports and visual materials or infographics to collate and present data and information using a range of computer applications such as Microsoft Word, Excel and PowerPoint.
Financial reconciliation, undertaking purchasing and payment of accounts and action required in TechOne.
Liaising with internal and external stakeholders.
Identifying matters for delegation and escalation and actioning appropriately.
Participate in the Executive Support Network and attend monthly Executive Support Forums Management of Branch finances and travel in line with allocated budgets.

Qualifications/Experience

We are seeking candidates from a variety of backgrounds to fill these vacancies as they arise.

Previous experience in an executive and/or administrative support role will be highly regarded.

Candidates should also be able to demonstrate:

Proficiency in the Microsoft Office applications (Outlook, OneNote, Word, Excel, PowerPoint).
Excellent communication skills and a strong attention to detail.
Effective time management and communication skills.
Flexibility and resilience to achieve results in a dynamic environment.
Interpersonal skills, with an ability to build and maintain strong professional relationships.

We are looking for candidates at either the APS Level 4 or APS Level 5. The level offered will be dependent on:

The skills and experience of the candidate; and,
The availability of roles.

You can update your resume online at any time and you can withdraw your application if you are no longer available to work for us.

Your registration will remain active until 30 June 2024. After this time, you will need to submit a new expression of interest by reapplying.

CER is committed to workplace diversity and aims to create an environment that values and utilises the contribution of people from different backgrounds, experiences and perspectives.

To be eligible for a non-ongoing (temporary) employment, you must:

Be an Australian Citizen.
Satisfy an Australian Federal Police records check.
Satisfy any mandatory qualification requirements applicable to the position.
Obtain and maintain a security clearance to the level applicable to the position.

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