Executive Assistant - Melbourne, Australia - Thales

Thales

Verified Company

Melbourne, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

We're inventing the future, right here, right now, at Thales.

We design the critical security solutions of tomorrow by combining the curiosity to explore, the intelligence to question and the vision to create.

Together we solve complicated problems by combining our experience in the market with our leading research and development capabilities.

Based in Melbourne's World Trade Centre and as part of Thales' Aerospace Mobility Solutions business (AMS) our OneSky Program team is excited to be seeking our next team member.

The OneSKY Program is the most complex transformation of air traffic management in Australian aviation history, delivering over $1.2 billion of economic benefits to airspace users.

This high-profile project has the world watching in excited anticipation to see its success.

In this innovative environment and with a customer-centric approach, you will be supporting the Program Director, OneSKY and the OneSKY Senior Leadership Team (SLT) by providing a range of executive level administrative and organisational support.

Responsibilities:

Be the first point of contact for the Program Director with internal and external stakeholders
In an autonomous environment, manage expectations and daily workflow alongside other administration tasks and needs
Organise, support and coordinate meetings, events, offsite events and VIP visits
Manage complex travel itineraries and visas where necessary
Produce PowerPoint presentations, documents, briefing papers, meeting minutes and proof reading
Collate information, produce and cascade reports
Raise purchase orders, requisitions and expense claims as appropriate
Lead team engagement initiatives within the Program, including arranging team events and activities
Continuously seek opportunities to embrace technologies which improve ways of working and that drive efficiencies in the day to day activities

Requirements:

Relevant tertiary education and/ or equivalent work experience
Must have significant experience supporting at Csuite level
Advanced skills in Microsoft Office suite
Sound knowledge and savviness around common meeting room technologies
Strong interpersonal skills and an ability to interact effectively with senior management, customers and partners
Excellent attention to detail
Excellent written and verbal communication skills
Analytical and problemsolving skills
High energy, flexible, driven to innovate, and a team player
Good sense of Humour

As part of our commitment, we offer:

Innovative technology environment with meaningful impact to a future we can all trust
Leading leave policies
Subsidises parking
Growth and Development opportunities
Study Assistance
Employee discounts
Gym Membership (Fitness passport)
ThalesFlex flexibility working is our everyday
Family Support through our partnership with Parents at Work

Wellbeing matters at Thales, and where possible we encourage flexible working.