Events Specialist - Clayfield, Australia - Clayfield College

Clayfield College

Verified Company

Clayfield, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Posted: 16/01/2023

Closing Date: 03/02/2023

Job Type:
Contract

Location:
Clayfield College

Job Category:
Marketing

Clayfield College is a leading independent day and boarding school, owned and governed by the Presbyterian and Methodist Schools Association (PMSA) on behalf of the Presbyterian and Uniting Churches.

It is co-educational from Pre-Prep to Year 7, girls only from Year 8 to Year 12 and boarding for girls from Year 7 to Year 12.

The College is renowned for its high academic standards, the quality of its teaching and learning, and its emphasis on personal excellence.

Clayfield College will begin the transition to a fully coeducational school in 2023 and offer families the best of coeducation and single-sex education using the distinctive Parallel Learning model.

About this Opportuntiy

Reporting to the Director of Marketing, Communications and Engagement, the Events Specialist will work with the Engagement team and other staff to provide an exceptional events management service in the delivery of a broad range of College activities.

The role will provide end-to-end coordination of all College events, from basic event support to full-suite event management in a variety of contexts.

The Events Specialist will also be the College's primary liaison point with College's Parents & Friends Association, providing the P&F with support, advice and assistance to implement their annual program of events and activities.

The position requires an efficient, organised and enthusiastic person with a strong sense of community and customer service, who loves events, and is committed to exceptional levels of service delivery and presentation.

Professional Responsibilities

Plan, administer and deliver an annual program of College events in support of the recruitment, marketing and community engagement objectives of the College.
Manage and coordinate events for all internal departments and external stakeholders to ensure seamless delivery of services for events staged at the College and offsite eg. marketing, recruitment and engagement events.
Work with key stakeholders to coordinate specific event activity. This may include but is not limited to major school events such as Speech Night and Foundation Day as well as ceremonies, social events and staff events.
Manage the details of all events including budgets and purchasing, programming and scheduling, catering, audio visual, venue booking and liaison, layout and seating plans, theming, registration and signage, VIP and speaker management, and attendee logistics.
Create and manage events in online event booking systems.
Assist the College P&F Executive office bearers and event organisers with planning, setup and delivery of P&F events.
Assist the P&F in accessing College facilities, maintenance and administrative support for their events and activities.
Attend regular meetings of the P&F Executive to ensure seamless communication and coordination between the College and the P&F Association

View the PD
Position Description - Events Specialist

Desired Skills and Experience:

Mandatory Requirements

Tertiary qualifications in a related field of study eg Marketing, Hospitality, Events Management.
Hold or ability and willing to obtain a Working with Children Blue Card.
Compliance with the QLD Health Direction and the PMSA's COVID Vaccination Policy.

Qualifications, Experience and Skills required

Demonstrated experience in event management, including logistics, catering, budget, programming and client liaison.
Highly developed skills in time management and project planning.
Highly developed written and oral communication skills and exceptional attention to detail and quality.
Intermediate ICT skills in the MS Office suite (Outlook, Word, Excel, PowerPoint).

About You

High customer service delivery standards.
Enthusiasm, energy, initiative and a friendly disposition.
Welldeveloped interpersonal skills.
Genuine interest in community relations.
Ability to work as part of a team in a busy, varied work environment.

How You'll Benefit

Flexible working arrangements, including working from home and flexible start and finish times.
Up to 12.75% employer superannuation.
Part of a strong, collegial Engagement team, committed to mutual success
Salary Packaging.
Annual flu vaccination.
Access to our Social Club including events, giveaways and raffles.
Access to our Employee Assistance Program
AcaciaEAP.

How to Apply

Cover Letter describing how you meet the Key Selection Criteria, and
Resume outlining your qualification and previous experience, including two professional referees.

Applications close:
Friday 3 February 2023