Personal Assistant - Sydney, Australia - Boutique Consulting

Boutique Consulting

Verified Company

Sydney, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

$95,000 + super

CBD Location / Mat leave Contract Feb 202
Innovative culture / Work Life Harmony

About the Company:

Boutique Consulting is working on behalf of our client who is a team of specialist lenders providing quick and easy loans for medical professionals around Australia.

They are looking for a Personal Assistant to join their team on a contract basis.

About the Role:

The Personal Assistant provides efficient, personal and confidential administrative support primarily to the Chief Executive Officer (CEO) with secondary support to the Leadership Team and People and Culture Team.

Aspects of your role will provide team support for various projects and events as requested by the CEO and People Team Leader.

They will be responsible for being the day-to-day contact for the CEO and work closely with the People Team Leader to support the efficient running of the business.

In addition to this, the role will also work closely with the Office Manager and other Personal Assistant's to assist with all round office support functions.

Key Responsibilities:

CEO Inbox management
Diary management and scheduling of meetings
Administrative support primarily to the CEO with secondary support to Leadership Team and People and Culture Team
Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities
Successfully completes critical aspects of deliverables with a handson approach, including drafting letters, personal correspondence, diary and travel management and other tasks that facilitate the CEO's ability to effectively lead the company
Undertake special projects as directed
Coordinate and manage CEO travel and accommodation requirements
Communicates directly with Board members, Leadership Team, stakeholders, staff and clients
Assist in the preparation of documentation including presentation materials and monthly and quarterly reports
Collate and administer CEO expenses
Assist the Office Manager with reception duties including answering phone enquiries, welcoming external guests and maintaining the office
Assist with ensuring the office and meeting rooms are tidy and presentable.
Coordinates logistics for Leadership Team meetings, workshops, offsites and team building events
Alongside Marketing, Sales and Office Services, assist in various event planning such as conferences and internal celebrations
Assist Office Services with arranging annual Sales conferences, internal events and any other events
Assist the 'Heads Of Departments' in arranging team social activities
Facilitates coordination of travel plans as required

About You:

25 years' administration support or customer service experience. (experience supporting C-Level Executives is not essential but preferred)
Microsoft Office suite including Microsoft Teams
Experience with expense systems (beneficial but not essential)
General attitude to learn new software and systems
Ability to interact with C-Suite executives and clients with confidence
Ability to manage multiple competing demands within a fastpaced environment, and demonstrate the highest level of client service and response
Demonstrates a proactive approach to problemsolving with strong decisionmaking capabilities
A handson working style and a willingness to help out
Resourceful and selfsufficient teamplayer, with the ability to operate autonomously effectively
High level of attention to detail, ensuring own work is complete and accurate.
Demonstrates emotional maturity, is calm and level headed under pressure.
Proven ability to handle confidential information with discretion
Forward thinker, who actively seeks opportunities and proposes solutions.
Demonstrates core values through behaviours and action

How to Apply:

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