Executive Assistant - Sydney, Australia - Boutique Consulting

Boutique Consulting

Verified Company

Sydney, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

$110 + super

CBD location
Full time / Perm position

About the Company:

Boutique Funds management company, looking for an Executive Assistant to support their team, preferably a professional who has financial services experience.

This role is Based in the CBD- and is a permanent role with an immediate start for the right person.

About the Role:

This role works as part of the Finance and Operations team with the primary purpose being to ensure office workspace, team environment and other business initiatives promote and support a high preforming, positive and productive culture.

Key Responsibilities:

Proactively and autonomously manage complex diaries and conflicting priorities
Schedule new deal, investor and portfolio company meetings, associated room bookings, AV and catering when required
Ensure timely and accurate follow ups
Coordinate domestic and international travel schedules including flights, accommodation, transfers, visas and detailed itineraries
Reconciliation of monthly expenses for each team member using Concur
Provide IT and systems troubleshooting and support as required in office or remotely
Back up for team assistant when required
Support and manage any projects as assigned by the EA, ensuring project outcomes are achieved within required timelines and budgets
Schedule investor meetings for Director Investor Relations and Deal team as directed
Assist with Investor Roadshows including scheduling of meetings and associated travel arrangements (domestic and international)
Event coordination (venue, invitations, rsvps, attend on the day, liaise with investors, dinners etc)
Manage the content of their website and LinkedIn page, working in consultation with Directors and other team members as required
Assist with updating monthly investor presentation materials, print and bind.
Maintenance of database
Responsible for actioning any follow ups

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About You:

Demonstrated experience as a corporate EA, ideally within the finance industry/professional services (min 8-10 years)
Ability to work autonomously in a fast paced, pressured environment
Welldeveloped written and verbal communication skills, specifically providing instructional and informative information
Proven ability to develop and manage productive and positive working relationships at all levels of a business.
Structured and organised, strong attention to detail and committed to delivering high quality, accurate work.
Strong service mentality, "can do" attitude and desire to support others.
Excellent communicator, with positive and professional presence and takes pride in their work and the firm.
Ability to work independently and effectively under pressure and manage multiple competing priorities.
Emotionally and socially intelligent, ability to read people and the situation and adapt to meet the needs.
Team player focused on own performance and priorities but equally interested in supporting other people to be successful.

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How to Apply:

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