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    Executive Assistant to the Director - Sydney, Australia - The World Of

    The World Of
    The World Of Sydney, Australia

    3 weeks ago

    Default job background
    Full time
    Description

    About the Company:

    THE WORLD OF is an experiential agency at the intersection of culture, technology, and the human condition. Renowned for its innovative world-building, it engages audiences by transporting them through new dimensions, crafting moments of meaningful exchange.

    The studio's approach is anchored in archival research and sharp collaborations with artists, designers, architects, musicians, and creative technologists. At its heart lies the conviction that emotional connections are rooted in the tangible: sensory, in-person experiences. Its clientele spans global markets and disciplines.

    THE WORLD OF, formerly known as Kat&Co, continues to thrive under its award-winning team, maintaining its base at Studio 1, 115 Flinders Street, Surry Hills.

    Job Summary:

    We are looking for a highly organised and dynamic Executive Assistant to provide comprehensive support to our Director. The successful candidate will have experience in managing a wide range of administrative and executive support-related tasks and will be capable of working independently with minimal supervision. The role demands excellent organisational skills, flexibility, and a passion for managing the administrative challenges of supporting an office with diverse people and projects.

    Key Responsibilities:

    • Manage and maintain the Director's calendar, including scheduling appointments, meetings, and travel arrangements.
    • Provide gatekeeper and gateway role, facilitating optimal access to the Director's time and office.
    • Communicate and handle incoming and outgoing electronic communications on behalf of the Director.
    • Assist in preparing for meetings and presentations, including gathering documents and preparing briefing papers, reports, and presentations.
    • Serve as a liaison between the Director, clients, staff, and other stakeholders.
    • Manage and reconcile the Director's expenses.
    • Support Director actions, prioritisation, and approvals within Asana.
    • Take minutes during meetings and set actionable items for the Director, additionally driving her deadlines.
    • Manage and prioritise internal requests that require Director approval.
    • Organise and coordinate executive outreach and external relations efforts.
    • Enhance the Director's effectiveness by providing information management support; representing the executive to others.
    • Handle confidential documents ensuring their security.
    • Prepare and edit correspondence, communications, and other documents.
    • Provide additional support to the General Manager as required, ensuring seamless coordination/alignment between the Director and General Manager.
    • Provide office manager with Director/GM instructed timelines and deliverables ensuring tasks run to schedule and manage status report on ongoing office items
    • Maintain a professional office environment and provide a welcoming atmosphere for clients and partners.

    Requirements

    • Proven experience as an Executive Assistant or in other secretarial positions.
    • Full comprehension of office management systems and procedures.
    • Proficiency in MS365 applications including Excel, Word, and PowerPoint is a must.
    • Exemplary planning and time management skills.
    • Ability to multitask and prioritise daily workload.
    • High-level verbal and written communications skills.
    • Discretion and confidentiality.
    • Experience with Asana or similar project management application is essential.
    • Must be organised, proactive, and adaptable.
    • Able to prioritise and adjust on the fly to manage a dynamic workload.
    • Degree in business administration or relative field preferred.

    Benefits

    • Competitive salary
    • Opportunity to work in a creative and inspiring environment with global clients
    • Regular optional creative offsites, including theatre, events, exhibitions, and meals.
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