Finance Coordinator - Melbourne, Australia - Boston Consulting Group

Boston Consulting Group Melbourne, Australia

3 weeks ago

Description

WHAT YOU'LL DO

The Finance Coordinator operates within a broad remit to provide a high level of support to multiple finance functions. Teaming effectively with various members across the ANZ Finance Team, you'll act as the liaison for the offshore expense team, monitor timesheet compliance, and assume responsibility for contract reporting amongst broader administrative tasks.

YOU'RE GOOD AT

Employee Expense Administration

Key contact for T&E expense policy - ensuring compliance, tracking payments and responding to queries

Act as primary contact and subject matter expert for the offshore expense verification team across the ANZ region; answering all policy compliance queries and escalating when necessary

Primary owner of the expense system (Chrome River); including system enhancement testing, tax compliance and providing technical training to new starters

Follow up relevant staff members in a timely manner to ensure swift resolution of any queries relating to expense claims

Review and update bank details in the weekly payment cycles for employees

Download and review UBER activity statements, investigate anonomlies, follow up queries and escalate when required

Timesheet Administration

Ensure all timesheets are submitted on a weekly basis across the ANZ system

Ensure weekly compliance tasks are completed in a timely manner, with strong attention to detail and liaise with key staffing teams across ANZ to review and correct issues

Follow up with line managers and individuals for timesheet submission and approvals on a timely basis

Contract Compliance and Reporting for the Australia and New Zealand (ANZ) system

Key liaison within the Finance function to collate, maintain and organise the client contract repository; keeping track of all client contracts, delivering on all regional and global compliance KPIs, maintaining weekly KPI reporting and liaising with the relevant teams/stakeholders (i.e. Legal/Finance) to resolve any outstanding matters

Complete all new external vendor setup requests

Invoice Scheduling and Processing

Partner with the Commercial Finance team to secure customer contracts, set up client profiles, complete and load invoice schedules and track receipts

Run daily bank statements and process all debtor cash receipts on a daily basis

Manage all client codes and administrative tasks relating to setting up and managing projects within BCG systems

YOU BRING (EXPERIENCE & QUALIFICATIONS)

Minimum 1-2 years administration experience with a strong interest in finance administration and operations; previous exposure to finance administration (invoicing, timesheets, AP etc.) or working within a professional services environment is a bonus, but not a necessity

Intermediate Microsoft Excel skills

Meticulous attention to detail with strong organisation and workflow management skills

Excellent interpersonal and communication skills with an ability to team effectively across all levels of business within the organization

Strong ability to proactively manage multiple priorities, work to tight deadlines and operate effectively under pressure

Willingness and flexibility to perform a wide range of tasks

YOU'LL WORK WITH