Office Administrator - Melbourne, Australia - INEOS Automotive

INEOS Automotive

Verified Company

Melbourne, Australia

3 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Office Administrator
Since Sir Jim Ratcliffe announced Project Grenadier in 2017, our team at INEOS Automotive has grown rapidly. From a start-up to the scaled business we are now, we've hit some huge milestones along the way.

Despite some global challenges, we brought our first vehicle, the INEOS Grenadier, from a vision to prototype and to market in just five years.

And now, as the first customer deliveries of our INEOS Grenadier have begun, we look to the future with our first all-electric vehicle.

People and Culture

With around 1500 employees, 10 locations and 44 nationalities, we're an international team working together to challenge the ordinary.

We welcome people who mirror our values:
Spirit of ownership, who take responsibility and make things happen.

Delivering quality work, with ambition to deliver outstanding results and who have a community mindset, believing together everyone achieves more.

Creativity and initiative are encouraged to support your career development.

We're doing things differently.

If this sounds like you, let's talk.

The role

Duties of the Office Administrator:

Prepare reports, proposals, presentations, and documentation to support the Head of Region & ANZ team
Support Retail Partners with queries, helping with questions from new starters and 'how do I/where do I' type questions
Attend key Commercial meetings, such as Weekly Heads meeting, to record minutes and actions. Follow up on actions with relevant stakeholders
Support the team with diary planning, meeting setup, changes to scheduling, travel arrangements and expense processing
Develop an understanding of the ANZ activities such that reports and presentations can be created with real meaning, based on a good personal understanding of the topic and the desired outcomes from the report/presentation
Support the ANZ management team with strategic sign offs/sanction requests at points during the year where Board escalation is required
Propose and plan twiceyearly ANZ team building events, working to a set budget
Budget oversight at an operational level, supporting with Purchase Order requests, Goods Receipting etc
Support enquires from the wider organisation & external suppliers
To assist in scheduling appointments for the ANZ team with external contacts, retail partners, customers & internal members of staff this includes forward planning & scheduling any required papers, actions completed, preparing profiles / background for external meetings

For our Office Administrator we are looking for:

Previous Administrative/Personal assistant/team support experience highly advantageous
Tech savviness to be able to comfortably navigate & perform daily tasks using Microsoft Office Suite. Previous SAP experience (or alternative finance software) would be advantageous
Strong organisational & prioritisation skills, selfmotivated, & able to work independently but also as part of a team
A genuine interest in the automotive industry (preferred but not mandatory)
Proactive and can take on challenging projects in a fast paced environment
Makes sure all necessary tasks have been completed to a high standard. Paying attention to detail on both small and large aspects of any work completed

Job Details: