Finance Assistant - Melbourne, Australia - IE

Verified Company

Melbourne, Australia

3 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

IE are currently looking for a Finance Assistant to come on board and champion the efficiency of our teams utilisation, capabilities and well being.

About the opportunity

A highly collaborative role in which you will coordinate workflow, manage resource allocation, provide finance support and act as the key connector between our people, our capabilities and our programs of work.

Working closely with key stakeholders across the business, you will connect the dots between our cross-functional teams to ensure our current utilisation is thriving whilst planning for any future resourcing needs.

You will provide support across key financial deliverables including invoicing, forecasting and reporting.

You will take ownership of the processes and management of our internal resourcing platforms monitoring and advising on team bandwidth by producing and analysing key utilisation and forecasting metrics.

Facilitate weekly utilisation meetings to solve resourcing gaps
Collaborate with key stakeholders to support resource planning, project adjustments, capacity planning and utilisation
Support our Senior Accountant in day to day finance needs
Collaborate with key stakeholders to create client invoices and ensure payments are received on time
Input and monitor resource projects and timesheet data
Develop a deep understanding of our work our capabilities, methodologies, clients to ensure projects are matched to the right people
Identify and report on key performance metrics, drawing crucial insights and leveraging them to optimise team utilisation and long term resourcing requirements
Work with the Talent Team on upcoming gaps and the need to hire
Produce weekly/monthly/quarterly management metrics
Provide commercial and financial support of new opportunities
Drive system and process improvement initiatives to strengthen the resource management process within IE and identify regular opportunities to adapt as the business grows
Feel comfortable in spreadsheets. A mastery of the basics, either comfortable in calculations, tables and automation (or an openness to learn), to drive efficient processes, data manipulation and supporting the business through data.

About You
You're an expert in multi-tasking, setting priorities and collaboration.

You have a genuine interest in supporting cross-functional teams and you feel comfortable juggling a variety of requests from stakeholders with competing deadlines.

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Problem Solver:

You love solving problems and bring order to chaos

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Systems Thinker:

You are able to step back and see how different processes, tools, and systems connect and you know how to best drive improvements

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Strong Communicator:

You are comfortable interacting candidly and transparently across a broad number of stakeholders from technical teams, to business teams to senior leadership

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Able to zoom in and out:

You can see the bigger picture and dive into the detail

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Process-Orientated

You love attention to detail and are highly organised

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Agile:

- you are a self-starter and love working in a fast paced environment. You can jump in and get things done to help out other teams

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Highly Collaborative:

You're able to build trust with colleagues across all levels and disciplines.

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Team Focused:

You are a supporter and advocate for your team's health

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Growth Mindset:

- a love for learning and helping others learn. Having the ability and experience to ship quickly, iterate, and are always striving to improve

This is an entry-level role. If you are studying towards a finance or accounting degree and would like to learn on the job as you study, this could be a great role for you

Why us?

IE, the Innovation and Experience company is a full service product consultancy accelerating growth for some of Australia's most successful businesses (a sample are on our website - take a look for some recent work).

Headquartered in Melbourne, IE employs 90+ people (plus a few furry friends) working in cross functional teams to innovate and deliver outcomes powered by a product mindset, design thinking and Agile delivery.

We promote a growth mindset, trust in each other, and embrace a flat structure.

Work flexibility and work-life balance are core values within our DNA, and central to our success in creating 'one IE'.

Each team member has opportunities to work on unique and exciting projects while developing their skills and shaping their career.

Some of our benefits include:

Flexible work options
Would a 9 day fortnight suit your life better? A real choice of how you structure your days (around ceremonies)
Home technology set up with laptop and monitor
Generous leave programs including 15 days life leave per year and paid parental leave
A focus on growth and training training days every quarter, a structured feedback and goal setting program, L&D program and budget
A work environment that aims to bring people t