Office Manager/executive Assistant - Sydney, Australia - Shippit

Shippit

Verified Company

Sydney, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

A little about us
Shippit is Australia's best connected shipping software.

Logistics infrastructure is a sophisticated beast, and we're not only improving the experience for everyone involved, we're impacting the planet in a positive manner:
deliveries made through our platform are already 100% Carbon Neutral.

Proudly Australian founded, we're truly global in our approach and have the benefit of being a free moving startup with the security of impacting a growing industry that needs some love and attention.

Our recent Series B2 cap raise of $65m has added to our ability to grow and solve some chunky problems.

Watch this - What we do

The Role & the Team
As our People Experience Specialist, you'll be the heartbeat of our workplace culture and daily operations.

This role is uniquely crafted for someone who is passionate about creating an exceptional environment for every Shippster and visitor alike.

Your knack for organising unforgettable events, managing a dynamic office space, and driving initiatives that foster inclusivity and recognition will be key in sculpting the ultimate workplace experience.

Join us, and be the catalyst for an engaged, inclusive, and vibrant community at Shippit.

Day to Day

Office Experience

Oversee the maintenance of an inviting office space that exceeds the comfort of home, ensuring it's wellstocked, functional, and vibrant.
Collaborate closely with IT for seamless integration of facilities or equipment that enhances the Shippster experience, and coordinate special projects including potential office relocations.
Act as the ambassador of our workspace, setting a welcoming atmosphere for visitors, merchants, couriers, and team members in a manner that reflects our core values and culture.

Team Events & Engagement

Spearhead the comprehensive inoffice events agenda, from planning to execution and communication, creating buzz around activities like Tuesday lunches, Monthly gatherings, Fitness challenges, Annual celebrations, Quarterly Summits, Sales Initiatives, and the muchanticipated Annual Hackathon (Shipfest).
Own the responsibility for the excitement, annual scheduling, budget adherence, planning, and obtaining necessary stakeholder approvals.
Work in sync with the People & Culture (P&C) team to enrich Learning & Development endeavours and facilitate memorable team offsites.
Facilitate employee travel arrangements and owner of travel booking platform Navan

Culture & Communication

Administer company recognition initiatives, supported by P&C admin, that amplify our work culture, including but not limited to, celebrating birthdays, work anniversaries, and special acknowledgments for dedicated Shippsters.
Perfect the onboarding journey for new members, conducting comprehensive weekly office orientations, distributing swag packs, and handling merchandise.
Coordinate weekly All Hands meetings, and maintain steady internal communication streams like newsletters and significant employee milestones.
Continuously innovate our employee benefits package to align with our Employee Value Proposition (EVP), a task undertaken alongside the Head of P&C.
Propel our Diversity, Equity, and Inclusion (DEI) mission forward, concentrating on educational programs, inclusive initiatives, awareness campaigns, and related events, all in collaboration with the Head of P&C.

Executive Assistance

Day to day EA support for our CEO providing meticulous calendar management and scheduling services for the CEO, along with handling other executive team support needs as they arise.
Manage expense consolidation working closely with the Finance team to ensure all receipts are accounted for.

Our Ideal Shippster

Proven experience in office management, event planning, or a similar role within a fastpaced environment.
Strong organisational skills, with an ability to prioritise important projects and multitask with ease.
Stellar communication skills, exuding enthusiasm and professionalism.
Demonstrated commitment to promoting DEI initiatives.
Experience in providing EA support is a plus.

Life at Shippit
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Flexible Hybrid - ability to mix your working week between The Shippit office and your home office
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We are all builders - we share our successes Be rewarded with our Employee Share Option Plan
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Family & Paw friendly - generous parental leave policy and pet friendly office
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Be Healthy - Wellbeing Policy with strong focus on whatever makes you feel good from inside out.
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Enrich your life - travel and explore the world through the flexibility to temporarily work anywhere, yes anywhere in the world for up to 2 weeks of the year
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Fuel your growth journey - Unlocking your potential with a blend of in person and online learning and development opportunities
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Be comfortable - Casual Friday everyday
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We love to have fun - Team outings, weekly lunches, team events, loaded pantry and the list goes