Business Operations Assistant - Sydney, Australia - Ampersand

Ampersand

Verified Company

Sydney, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Rare opportunity to support a high performing CEO with multiple business interests:

Broad based position
No two days will be the same:

-
Fluency in Mandarin or Cantonese preferred

This role requires exceptional organisational skills, attention to detail, flexibility and the ability to multitask effectively in a fast-paced environment.

Responsibilities:

Business Operations Coordination:_
Support financial operations, including budgeting, forecasting, and expense tracking.
Analyse financial data and provide insights to the CEO for decisionmaking.
Where required, support the human resources functions such as recruitment, onboarding, performance evaluations, and employee relations.
Review existing processes and systems with the view to improve efficiencies as appropriate.
Support the IT function with its management of IT resources, including software licenses, hardware inventory, and network infrastructure.
Executive Support:_
Provide highlevel administrative support to the CEO, including managing calendars, scheduling meetings, and handling correspondence.
Prepare reports, presentations, and other documents for the CEO as needed as well as attend confidential meetings with lawyers and accountants on their behalf
Coordinate crossfunctional teams and facilitate communication between stakeholders.
Some travel interstate and internationally may be required
Process Improvement:_
Identify opportunities to streamline workflows and improve operational efficiency.
Develop and implement policies, procedures, and best practices to enhance business operations.

Qualifications:

Previous experience as an Executive Assistant or in a similar role, preferably within a corporate environment.
Familiarity with finance structures, HR procedures, and IT systems.
Strong operational and office management experience.
Excellent communication and interpersonal skills, capable of liaising at both personal and corporate levels.
Entrepreneurial mindset with experience in startups or personal business ventures.
Demonstrated ability to work independently and take ownership of tasks.
Proficiency in Mandarin and/or Cantonese.
Ability to travel internationally when required

This position offers the opportunity to play a pivotal role in supporting the CEO while also contributing to the overall success and efficiency of the organisation's business operations.