Business Manager - Melbourne, Australia - State Government of Victoria, Australia

Description

Business Manager - Clyde North Primary School (Interim Name) (Ed Support Level 1-Range 4)

Job posted: 29/04/2024

SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4 High level organizational skills, including the capacity to prioritise work flows.

SC5 High level written and verbal communication skills.

Role

[Attendance requirement for this position]

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

• Manage the design and production of school publications and documents

Finance

• Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.

General Administration

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

• Research, plan and prepare development programs for support staff.
• Manage recruitment procedures.
• Provide authoritative advice to the leadership team on support structures and work practices.
• Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.

Manage School Resources

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.
• Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.
• Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

The Business Manager of Clyde North Primary School (Interim Name) will have qualities that support the Principal and school community in ensuring effective operation of the school upon commencement.

Business Manager recruitment will occur in Term 2, 2024 for commencement in Week 3, Term 3, 2024. This will provide a six-month lead time prior to day 1, Term 1, 2025.

We invite you to join a Zoom session for potential applicants (both AP and BM), where we will answer any questions you may have about starting a new school as well as discussing our vision and the direction of the school.

Date: Monday 6th May

Time: 7:00pm

Alternatively, please feel free to contact Kristy Miller via email at

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

Clyde North Primary School (Interim Name) will be a newly established primary school located within the heart of Berwick Waters Estate, Clyde North, Victoria, Australia. Opening our doors in 2025, our school is determined to provide a nurturing and stimulating learning environment where every student can flourish academically, socially, and emotionally. The school caters for students from Prep to Grade 6 with a built capacity of 900 students.

Situated amidst the picturesque landscapes of Berwick Waters Estate, our campus will feature modern facilities designed to enhance the learning experience. Spacious classrooms equipped with cutting-edge technology, versatile outdoor spaces, and state-of-the-art amenities create an environment conducive to exploration, creativity, and growth.

At the heart of Clyde North Primary School (Interim Name) will be a strong sense of community and collaboration. We believe in the importance of forging partnerships between home, school, and the wider community to support student success and well-being. Through open communication, parent involvement, and community engagement initiatives, we strive to create a supportive and inclusive school environment where every member feels valued and empowered to contribute positively to society.

Our school will be culturally diverse with a portion of families having a language background other than English (LOTE), with the largest LOTE groups being Punjabi, Sinhalese and Hazaraghi. The school will also have strong representation from the Koorie community.

At Clyde North Primary School (Interim Name), our educational approach will be grounded in evidenced-based teaching and learning practices. Aligned with the Victorian Curriculum standards, our programs will be designed to maximize student achievement and engagement across all subject areas. Through a combination of research-backed instructional strategies, formative assessment methods, and differentiated instruction, we will strive to meet the diverse needs and interests of our students, fostering a love for learning that extends beyond the classroom.

We recognise the importance of holistic development and will prioritise student wellbeing as a fundamental aspect of our school culture. Through dedicated pastoral care programs, social-emotional learning initiatives, and access to support services, we will be committed to nurturing the physical, mental, and emotional health of every student. Our goal is to create a safe, inclusive, and supportive environment where students feel valued, respected, and empowered to thrive.

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