Executive Assistant to The Director, Melbourne - Southbank, Australia - University of Melbourne

University of Melbourne

Verified Company

Southbank, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Job no:

Location:
Southbank

Role type:
Full-time; Continuing

Faculty:
Fine Arts and Music

Department/School:
Melbourne Conservatorium of Music

Salary:
UOM 6 - $92,749 - $100,397 p.a. plus 17% super
-
Provide high quality executive and administrative support
-
Work in a highly creative environment
-
Attractive salary range and 17% super

About the Role

The Executive Assistant provides high level executive and administrative support to the Conservatorium Director, enabling them to function effectively across a wide range of strategic commitments.

They are the first point of call for Conservatorium and University academics, professional staff and external stakeholders.

If you are excited about working in a creative and stimulating environment within the Ian Potter Southbank Centre, contributing to the pursuit of excellence in music training, being surrounded by musical performances and events, then this may be the job for you.

Your responsibilities will include:

Provide executive administrative support and diary management to the Conservatorium Director to ensure efficient running of the day to day activities within the Conservatorium office.
Build and maintain strong and effective relationships with academic staff in the Conservatorium, the Faculty and shared services across the University to ensure the efficient delivery of administrative services.
Engage with individuals at all levels across the University and externally, with the confidence and ability to deal with a variety of queries and issues as a primary point of contact.
Establish and maintain processes and procedures to coordinate the workflow of the Conservatorium office and ensure continuous improvement and review to meet requirements.

Who We Are Looking For

We're looking for people who are highly organised, professional and responsive to the changing needs of a busy work environment.

Advanced interpersonal skills will assist you to build and maintain productive relationships.

You will also have:

Relevant tertiary qualification and experience, or a combination of relevant experience and education/training. It is highly desirable to have experience within the music or arts sectors or a background in music or the arts.
Outstanding organisational skills and ability to respond to competing demands, to prioritise and selfmanage, be adaptive to change, and diligence in meeting objectives and progressing work autonomously.
Outstanding communication skills, in particular accuracy and attention to detail, diplomacy, tact, and clarity.

For further information regarding responsibilities and requirements, please refer to the attached PD.

_ Applicants from a Music background are strongly encouraged to apply, as well as UoM Fine Arts & Music Alumni._

This position requires the incumbent to hold a current and _valid Working with Children Check_ to ensure the University provides a safe environment for everyone._

Please note:
Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team - Faculty of Fine Arts and Music Office

The Executive Assistant is a member of the Faculty of Fine Arts and Music office that manage and coordinate the administrative and executive support functions of the executive team within the Faculty.

The role is supervised by the Executive Officer, however work priorities and day to day direction is provided by the Conservatorium Director.

As a member of the faculty office team, you contribute to and collaborate on opportunities to improve and coordinate practices within the Faculty and within the Conservatorium.

You will work collaboratively with the Conservatorium Business Manager in supporting the priorities of the Director and the operations of the Conservatorium.

What We Offer You

In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses.

For more information, check out our benefits page

About the University of Melbourne
We're tightly connected with the community, both at home and abroad.

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research.

Discover more via our website and stay connected with our stories and people on LinkedIn.

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community. For more information, please visit our Diversity and Inclusion page.

We encourage and welcome applicants from diverse backgrounds.

Aboriginal and Torres Strait Islander Applicants
We recognise that reconciliation is central to our purpose. For more information, please visit our Reconciliation page.

Join Us
-
Resume:

- **Cover Letter outlining your interest and e