Executive Assistant - Brisbane, Australia - Hudson Australia

Hudson Australia

Verified Company

Brisbane, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

As an Executive Assistant, you'll play a crucial role in the seamless operation of our dynamic team, providing essential support to two directors and playing a pivotal part in the planning and execution of an upcoming event.

This role demands a blend of organisational skills, attention to detail, and the ability to manage multiple priorities efficiently.

If you thrive in fast-paced environments and are looking to make a significant impact through your support and coordination skills, this position offers a unique opportunity to showcase your talents and contribute to our success.

Key Duties and Responsibilities:

-
Diary Management: Efficient co-ordination of multiple diaries, with careful consideration for international time zones.
-
Inbox Management: Maintain oversight of Outlook inboxes, ensuring timely responses and systematic organisation.
-
Travel Coordination: Manage detailed domestic and international travel arrangements, optimising schedules and logistics.
-
Teams Site Management: Oversee the organisation and upkeep of Teams sites, ensuring seamless collaboration and access to resources.
-
Event Coordination: Play a key role in the planning and execution of significant events, including workshops, showcases, and conferences.
-
Financial Administration: Handle credit card reconciliations and invoice processing with accuracy and promptness.
-
Project Support: Provide support with procurement, contract management, and the scheduling of interviews.
-
Specific Event Responsibilities: For our Annual Workshop and Impact Planning Day, tasks encompass venue co-ordination, AV setup, accommodation arrangements, attendance management, and on-the-ground support.

Exceptional organisational skills with the ability to manage multiple tasks efficiently.
Strong communication skills, capable of coordinating with internal and external stakeholders.
Experience in administrative support roles, preferably within a science or engineering environment.
Proficiency in Microsoft Outlook and Teams, with a knack for technology and systems management.
Detailoriented with a proactive approach to problemsolving and project management.

This role offers a unique opportunity to contribute to groundbreaking projects at the intersection of science and responsible innovation.

If you have a passion for organisation and the skills to support complex administrative tasks, we invite you to apply.