Executive Officer to The Office of The Secretary - Canberra, Australia - The Department of Parliamentary Services

The Department of Parliamentary Services

Verified Company

Canberra, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Who we are looking for?:

The Department of Parliamentary Services (DPS) is recruiting for multiple Executive Officer positions at the PEL1 classification within the Office of the Secretary.

The Department of Parliamentary Services (DPS) supports the functions of the Australian Parliament and the work of parliamentarians through the provision of professional services, advice and facilities, the ongoing maintenance of Australian Parliament House; and makes the building, and the important activity that takes place within it, accessible.

The Executive Officer positions will provide high level executive, secretariat, and project support services, including providing strategic advice, managing communications and implementing strategies to support the achievement of the organisation's strategic and operational objectives.

Working within a small team, the role is exposed to a broad range of departmental activities and must at all times maintain confidentiality and exercise discretion.

We are looking for high performing individuals with a track record of success as an Executive Officer or in a similar fast-paced operating environment.

You will have proven ability to establish successful working relationships with a range of stakeholders and be flexible at balancing conflicting priorities.

The Executive Officer positions will report to the Executive Adviser (PEL2) and will support the work of the office.

To succeed in the role, you will be adept at anticipating and responding to contentious issues, managing ambiguity and providing accurate advice in a politically complex environment often within tight timeframes while maintaining confidentiality and exercising diplomacy.

Sound judgement, stakeholder manager and the ability to anticipate emerging issues and escalation are all crucial to operating effectively in the role.

Duty Statement:

Classification: PEL 1

Employment Type:
Ongoing

Position No:
Multiple

Local Title:
Executive Officer

Section:
Office of the Secretary

Immediate supervisor:
Executive Advisor (PEL2)

Security assessment:
Negative Vetting 1 (Confidential/Highly Protected/Secret)
- ________________________________

Under limited direction, undertake duties in accordance with the agreed standards for a Parliamentary Executive Level 1.

The duties may include, but are not limited to, some or all of the following:

1. Prepare, manage and review the provision of highlevel communications and correspondence including briefings, reports, submissions and notes to ensure the completeness, accuracy, and timeliness of written information.
Act as a point of contact, liaise with stakeholders and action requests to coordinate communication and proactively ensure responses meet deadlines.
Provide issues management and support, responding to emerging issues to ensure effective resolution with mínimal risk to the organisation and the parliament.
Research and prepare strategic advice, information and reports on diverse, complex and politically sensitive matters to facilitate informed decision making.
Lead and/or contribute to projects to support the achievement of organisation level strategic and operational objectives.
Work collaboratively within the Office of the Secretary and other Executive teams.
Represent the Office of the Secretary on official business and through engagement with stakeholders.

Eligibility and/or Job Specific Requirements:

Selection Criteria

Experience leading and delivering responsive executive services in a similar operating environment, including providing strategic advice.
High-level written and verbal communication skills.
Demonstrated ability to develop successful working relationships with a range of stakeholders, to balance conflicting priorities with a customer-focused approach.
Demonstrated ability to manage ambiguity and provide accurate advice in a complex environment often within tight timeframes, while maintaining confidentiality and exercising diplomacy.
Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.

How to apply:

Please upload a maximum twopage statement of claims (approximately 1,000 words) outlining:
why you are interested in the role

- what you can offer DPS in context of the job specific requirements
- your relevant skills career history and achievements, and
- your leadership attributes.

Closing Date:

Applications must be submitted by

-
11:30pm AEDT, Thursday 30 March 2023.

Salary:

Contact Person:

Name: Alicia Lewis

Phone Number:

Working at Department of Parliamentary Services:

DPS recognises and values the contribution that our diverse workforce makes and in return offers great benefits. These include a competitive salary, onsite free parking and gym facilities, a wide range of professional development opportunities so you