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    Executive Officer to Chief People Officer and Legal Counsel - Melbourne, Australia - Dixon Appointments

    Dixon Appointments
    Dixon Appointments Melbourne, Australia

    3 weeks ago

    Default job background
    Full time
    Description
    • 5 days on campus
    • Higher Education organisation
    • Supporting two executives

    Company:

    A publicly funded university which has grown rapidly over the past few years. A young university that is ranking among the top universities worldwide. They have got seven campuses around Australia, more than 200 partner universities on six continents, and a campus in Rome, Italy. This role sits within the Corporate Services Portfolio in the university.

    Role:

    The Executive Officer forms a part of the executive support team within the portfolio's Professional Services Hub and takes an active role in managing administrative and project support. The role is supporting two executives and operates as a community of practice across the Hub and wider university. The role often deals with highly confidential and time-sensitive matters and the incumbent will be adept at re-prioritising and triaging tasks.

    Responsibilities:

    • Provide confidential administrative support to the executives.
    • Proactive diary management, liaises with all internal and external stakeholders to arrange meetings.
    • Travel arrangements, arranging documents and bookings.
    • Credit card reconciliation, invoicing, purchase orders.
    • Meeting preparation such as agendas and minutes.
    • Proof reading reports and documents.
    • Booking facilities and/or venues.
    • Preparing agendas and related documentation.
    • Coordinating all documents and forms that require the authority of the Director.

    Experience and skills:

    • Previous experience as an Executive Officer or Executive Assistant.
    • Experience working in a tertiary environment (preferable).
    • High level of computer literacy and advanced user knowledge of Outlook and the Microsoft Office Suite.
    • Flexible attitude and capacity to work quickly to problem solve and manage priorities in a high demand environment.
    • Proven ability to act with discretion and sensitivity and maintain confidentiality.
    • Well-developed verbal and written communication skills and experience communicating and working with a range of stakeholders.
    • Proven ability to act with discretion and sensitivity and maintain confidentiality.
    • Experience in supporting Boards and Committees including the preparation of agendas, board papers and meeting minutes (preferable).

    Culture:
    This role is suited to someone who thrives in a team environment. The University is committed to providing a diverse, inclusive and respectful working environment for all staff.

    The Next Step:

    To apply for this role, it is essential that you have or willing to obtain a working with children's check.

    Reference number: NB74010

    Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your resume, and please let us know if you require any reasonable adjustments when dealing with us.

    Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your resume, and please let us know if you require any reasonable adjustments when dealing with us.

    By submitting your resume and other personal information with this application, you consent to this information being collected in line with our privacy policy. Follow the link to learn more - Protecting your privacy

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