Office/admin Assistant - Sydney, Australia - Construction Cleaning

Construction Cleaning

Verified Company

Sydney, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

We provide premium quality construction cleaning to Australia's top-tier building companies.

Over the last 24 years, we've worked on a variety of major and high-profile projects across NSW, spanning all sectors.

Some of our projects include hotels, high-rise residential & commercial towers, hospitals, universities, shopping centres, major sporting facilities, data centres and government & defence projects.

The Opportunity
We're looking for an experienced Admin Assistant to support our energetic team with these amazing projects. Ideally, you will have prior exposure to the construction industry and understand how it operates.

You'll naturally be a proactive individual who is organised, shows initiative and has attention to detail, to ensure that our team and projects operate efficiently day-to-day.

This is a diverse role with responsibility for general admin and project tasks, daily allocating & rostering, staff liaison, recruitment and responding to client requirements.

We're a high-performing and results-driven team that strives for excellence in everything we do.

We're looking for that like-minded team player with loads of energy to share the same passion for our clients, our projects and the industry.

The Role

Your responsibilities will include:

Daily staff allocating and rostering
Coordinate project and staff induction requirements
Manage allocating system and prepare time & attendance reports for payroll
Manage the recruitment process with staff onboarding/offboarding
Liaison with site staff and clients for job requirements
Coordinate company training & presentations
Prepare project safety documents and other admin
Maintain database/spreadsheets for all projects
Coordinate and take minutes of team meetings
Maintain office environment, kitchen & cleanliness, ordering supplies
Answering office phone, directing calls, greeting visitors, receiving deliveries
Implement initiatives and processes to improve service & quality control
Maintain staff records & data on various systems
Prepare reports for the management team
General administration and team support

About You
To be successful in this role, you will have;

23 years' experience in a similar role within the construction industry
Strong English skills written & verbal
Strong IT skills in Microsoft Office 36
Grasps new systems easily and is able to create & work within processes
Takes ownership of tasks and is proactive & deadlinedriven
Highly organised with attention to detail
Ability to multitask and prioritise a changing workload
Ability to work well with various people, including listening well and communicating clearly
Must be upbeat, flexible, adaptable and a quick learner
Problemsolving skills finding & offering the best solutions
Embraces a team attitude and always be willing to help out
Selfmotivated, strong work ethic, committed, honest and friendly